REGULAR MEETING Minutes
BOARD OF DIRECTORS
MONTECITO WATER DISTRICT
583 SAN YSIDRO ROAD, MONTECITO, CALIFORNIA
TUESDAY, January 17, 2006
2:00 P.M.
1. CALL TO ORDER, ROLL CALL, DETERMINATION OF QUORUM
President Edmonston called the meeting to order at 2:00 p.m.
Directors Present:
President Robert M. Edmonston
Directors Jan E. Abel, W.W. Drewry, Robert W. Puddicombe, and Larry Wilson
Directors Absent:
None
Staff Present:
Bob Roebuck, General Manager
Toni Bailey, Finance and Computer Specialist
Tom Mosby, Engineering Manager
Chip Wullbrandt, District Counsel
Lois Werner, Recording Secretary
Guests Present
Maria Herold
2. PUBLIC FORUM
There were no members of the public present who wished to speak on subjects not on the agenda.
3. CONSENT CALENDAR
Following Board discussion, it was moved by Director Drewry, seconded by Director Wilson, and unanimously carried to approve Item 3-C, Investment of District Funds, as amended and the remainder of the Consent Calendar as presented.
4. Public Hearing
A. Time CErtain 2:00 P.m. — REsolution No. 2005: Adopting the 2005 Urban Water Management Plan Update
Mr. Roebuck introduced the item. President Edmonston opened the public hearing at 2:00 p.m. There being no members of the public present who wished to comment on the Urban Water Management Plan Update for 2005, the hearing was closed at 2:01 p.m. Following Board discussion, it was moved by Director Puddicombe, seconded by Director Wilson, and carried by the following roll-call vote to approve Resolution No. 2005, adopting the Urban Water Management Plan Update.
Ayes: Directors Abel, Drewry, Edmonston, Puddicombe, and Wilson
Noes: None
Absent: None
5. Montecito Water District Financing Corporation
A. ADJOURN TO ANNUAL MEETING OF MONTECITO WATER DISTRICT FINANCING CORPORATION
The Board of Directors adjourned to the annual meeting of the Montecito Water District Financing Corporation at 2:08 p.m. The minutes of this Corporation meeting will be reviewed at the Corporation’s next annual meeting.
The Board reconvened at 2:16 p.m.
6. LEGAL MATTERS
A. COMB Managers and Attorneys meeting of January 4, 2006
Mr. Wullbrandt and Mr. Roebuck reported on the subject meeting.
B. Recent and Pending Legal Matters REview – Oral Report
Mr. Wullbrandt reported on his current activities and legal matters of interest to the District.
C. County Zoning Changes and ZORP Committee Meeting – Oral Report
Mr. Wullbrandt reported on proposed County zoning changes.
D. Policy on Board minutes
Mr. Roebuck introduced this item and he and Mr. Wullbrandt answered Directors’ questions. Following Board discussion it was moved by Director Drewry, seconded by Director Wilson, and unanimously carried to adopt a policy on action-only Board minutes which precludes the inclusion of Directors’ comments and statements unless specifically added by a vote of the Board.
E. Minutes of December 14, 2005
It was moved by Director Drewry, seconded by Director Puddicombe, and unanimously carried to approve the minutes of December 14, 2005 as amended.
F. Ethics Training under AB 1234 – oral
Mr. Roebuck discussed with the Board the new requirement that each Director take a class on ethics within the year.
---------------------------------------------- Legal Counsel Departs----------------------------------------------
7. district Operations Report
A. Ortega Reservoir Project Status Report
Mr. Roebuck presented the update on the Ortega Reservoir Project and answered Directors’ questions.
B. Stage 2 Disinfection Byproducts and Monitoring results
Mr. Roebuck presented this item and answered Directors’ questions.
C. Water Supply Status Report
Mr. Mosby presented this item and answered Directors’ questions.
D. Distribution System Status REport
1. Oriole Road Main Replacement
2. Virginia Road Water main Replacement
3. San Ysidro Reservoir New Highline-Distribution System Pipeline Bypass
4. Ashley Road Main Flow Restriction
5. 2005/06 Fire Hydrant Upgrade/Replacement Program
6. Alston Road Water Main Replacement
7. Greenwell Avenue Water Main Replacement
8. REport on Seasonal Water Main Breaks
9. Summerland Distribution System Replacement / Upgrade Project
10. Amapola Well New Flushing / Sewer Line
Mr. Mosby presented this report and answered Directors’ questions.
E. Juncal Dam Report
Mr. Mosby presented this item and answered Directors’ questions.
8. GENERAL MANAGER’S REPORT
A. Ongoing Projects Update
The update was included in the Directors’ agenda packets.
B. Calendar Year 2006 Meeting Schedule
The 2006 calendar was included in the Directors’ agenda packets.
C. Central Coast Water Authority Operating Committee Meeting of January 12, 2006 – Oral
Mr. Roebuck stated that he would report on the subject at the next Operations Committee meeting.
D. Reserve management Plan
Mr. Roebuck presented this item and answered Directors’ questions. Following Board discussion, it was moved by Director Puddicombe, seconded by Director Drewry, and unanimously carried to increase funding for the “Customer Classification and Water Rate Study” in an amount not to exceed $20,000 for Kennedy / Jenks Consultants to develop a utilities reserve management plan and authorize programming $20,000 of Item #10, Vehicle – Chevrolet Silverado, from the Capitol Equipment List of the 2005/06 District Operating Budget to fund the reserve management plan.
E. Compensation Study and Salary Adjustments
Mr. Roebuck presented this item and answered Directors’ questions. Following discussion, it was moved by Director Drewry, seconded by Director Puddicombe, and unanimously carried to accept the Montecito Water District Compensation Study, December 2005 by the Epler Company; concur with the General Manager’s intention to reclassify the Water Service and Maintenance positions as noted in the staff report on this item; and increase the number of paid annual holidays for employees from seven to eight days effective in FY 2006/07.
9. Board of Directors
A. Appointment of MWD Board Committees and REgional REpresentatives for 2006
President Edmonston made assignments to MWD Committees and MWD representatives to regional boards for 2006.
B. Closed Session Pursuant to Government Code Section 54957(b)(1) – General Manager’s Compensation Review
Prior to the closed session, Mr. Roebuck introduced this item. The Board adjourned to closed session at 3:32 p.m. on the above item.
The Board reconvened in open session at 4:04 p.m.
It was moved by Director Drewry, seconded by Director Wilson, and unanimously carried that the General Manager’s compensation be adjusted from $135,681, plus $9,819, to $145,500 retroactive to December 8, 2005.
10. DIRECTOR AND STAFF MEETING REPORTS
A. SANTA BARBARA COUNTY SPECIAL DISTRICTS ASSOCIATION MEETING OF December 19, 2005
Director Wilson reported on the subject meeting.
B. CCWA Board Meeting of December 15, 2005
Director Puddicombe reported that the CCWA Board did not meet in December.
11. COMMITTEE REPORTS/RECOMMENDATIONS
A. OPERATIONS COMMITTEE
Directors Puddicombe and Edmonston reported that the activities of the Operations Committee had already been covered.
B. FINANCE COMMITTEE
Directors Wilson and Drewry reported that the activities of the Finance Committee had already been covered.
C. PUBLIC INFORMATION COMMITTEE
Director Abel reported that the next issue of the District newsletter would be mailed to customers in mid-February. The water quality edition of the newsletter must be published no later than July; there may or may not be another edition between the present issue and that newsletter. The Committee has also discussed a plan for public education on a water conservation program.
12. Board information Items
No action was taken on these informational items presented to the Board.
13. AGENDA ITEM REQUESTS
There were no requests from Directors for items other than regular agenda items for the next regular Board meeting scheduled for February 21, 2006.
14. ADJOURNMENT
There being no further business to come before the MWD Board of Directors, the meeting was adjourned at 4:49 pm.
Approved:
____________________________
Robert M. Edmonston, President
Attest:
__________________________________
Robert L. Roebuck, Secretary
