REGULAR MEETING Minutes
BOARD OF DIRECTORS
MONTECITO WATER DISTRICT
583 SAN YSIDRO ROAD, MONTECITO, CALIFORNIA
TUESDAY, January 18, 2005
2:00 P.M.
1. CALL TO ORDER, ROLL CALL, DETERMINATION OF QUORUM
President Edmonston called the meeting to order at 2:00 p.m.
Directors Present:
President Robert M. Edmonston
Directors Jan E. Abel, W.W. Drewry, Robert W. Puddicombe, and Larry Wilson
Directors Absent:
None
Staff Present:
Bob Roebuck, General Manager
Tom Mosby, Engineering Manager
Evalyn Kerman, Business Manager
Chip Wullbrandt, District Counsel, Price, Postel & Parma
Lois Werner, Recording Secretary
Guests Present
Richard Love, Montecito Association
Charles Hamilton, Carpinteria Valley Water District
2. PUBLIC FORUM
There were no members of the public present who wished to speak on matters not on the agenda.
3. CONSENT CALENDAR
Following Board discussion, it was moved by Director Puddicombe, seconded by Director Drewry, and unanimously carried to approve the consent calendar as presented.
4. district Operations Report
A.
Ortega Reservoir Project Status Report
1)
County Planning Commission Meeting, January 26, 2005
Mr. Roebuck reported on the status of the Ortega Reservoir Improvement Project and answered Directors’ questions. The Board discussed the upcoming meeting of the County Planning Commission (PC) where the Project will be discussed. The importance of public outreach encouraging community involvement in the PC meeting was discussed.
B. EIR Professional Services — Expanded Scope of Work
Mr. Roebuck introduced this item and answered Directors’ questions. Following Board discussion, it was moved by Director Wilson, seconded by Director Puddicombe, and unanimously carried to authorize additional professional services up to the amount of $54,031 (MWD 50% share = $27,015.50) with Padre Associates, Inc. in accordance with their December 22, 2004 letter and to request reimbursement for this cost from the State Revolving Fund loan.
C. MWD Water Supply Status REport
Mr. Roebuck presented a report on the status of District water supplies following recent storms. Following Board discussion, it was moved by Director Puddicombe, seconded by Director Drewry, and carried with one abstention to authorize the General Manager to notify Carpinteria Valley Water District that MWD desires to terminate further delivery of 250 AF of water as described in the Agreement for Purchase of Water; ratify the General Manager and Operations Committee decision not to pay for 2,475 AF of State Dry Year Water Purchase Program water options at a total cost savings of $24,750 with a delivery cost savings of $1,509,750; Direct the General Manager to investigate the purchase of 200 AF of CVWD permanent entitlement in the State Water Project (SWP); and direct the General Manager to investigate the purchase of SWP water from other Central Coast Water Authority members for calendar year 2005.
D. Jameson Lake Auxiliary Dam Ridge Drains
Mr. Mosby presented this report and answered Directors’ questions.
E. Designation of Critical Habitat for Southern Steelhead Trout in Santa Ynez River Watershed
Mr. Roebuck presented this item to the Board and answered Directors’ questions.
F. Romero and Terminal REservoirs — Photovoltaic Opportunities
Mr. Roebuck and Mr. Mosby presented this item to the Board and answered Directors’ questions. Following Board discussion, it was moved by Director Wilson, seconded by Director Puddicombe, and carried three to one with one abstention to approve and execute the Onsite Generation Solution Agreement for preparation of a Comprehensive Energy Analysis for photovoltaic applications at Terminal and Romero Reservoirs.
G. Effect of Recent storms on District Facilities
Mr. Mosby presented this report and answered Directors’ questions.
H. Birnam Wood Water System and Service
Mr. Roebuck and Mr. Mosby presented this item and answered Directors’ questions.
5. Montecito Water District Financing Corporation
A.
A. ADJOURN TO ANNUAL MEETING OF MONTECITO WATER DISTRICT FINANCING CORPORATION
The Board of Directors adjourned to the annual meeting of the Montecito Water District Financing Corporation at 3:53 p.m. The minutes of this Corporation meeting will be reviewed at the Corporation’s next annual meeting.
The Board reconvened at 3:55 p.m.
6. LEGAL MATTERS
A. Recent and Pending Legal Matters REview – Oral Report
Mr. Wullbrandt reported on his recent work on behalf of the District.
B. Draft District Policy on Email – Oral Report
Mr. Wullbrandt discussed District policy on email and recommended that the records retention policy be updated. The records retention policy will be updated to reflect the current email retention policy used by employees.
7. Closed Session Item
A. Recess to Closed Session Pursuant to Government Code Section 54956.9(A). Pending Litigation: Ocean View Estates Homeowners’ Association v Montecito Water District, Et al.; Case No. 1164977.
The Board of Directors adjourned to closed session on the above item at 3:58 p.m.
The Board reconvened at 4:35 p.m. President Edmonston reported that no action had been taken by the Board.
Legal Counsel departed at this point.
8. Board of Directors
A. Appointment of MWD Board Committees and REgional REpresentatives
President Edmonston presented the Board committee assignments for 2005.
B. Request By Director Puddicombe to attend ACWA Spring Conference, May 3-6, 2005, San Jose, CA
This item was withdrawn, since Director Puddicombe will not be the JPIA representative in 2005
9. GENERAL MANAGER’S REPORT
A. Ongoing Projects Update
Mr. Roebuck updated the Board on District ongoing projects not covered elsewhere in the meeting.
10. DIRECTOR AND STAFF MEETING REPORTS
A. CACHUMA CONSERVATION RELEASE BOARD MEETING OF December 27, 2004
1. State Water Resources Control Board Hearing Technical Issues Update
Director Abel reported on the subject meeting and called the Directors’ attention to the material contained in their agenda packets.
B. CACHUMA OPERATION AND MAINTENANCE BOARD MEETING OF December 20, 2004
Director Abel reported on the subject meeting.
C. SANTA BARBARA COUNTY SPECIAL DISTRICTS ASSOCIATION MEETING OF December 20, 2004
Director Wilson reported on the subject meeting where the main speaker represented the State Special Districts Association.
11. COMMITTEE REPORTS/RECOMMENDATIONS
A. OPERATIONS COMMITTEE
Director Puddicombe reported that the activities of the Operations Committee had been covered elsewhere in the meeting.
B. FINANCE COMMITTEE
Directors Drewry and Wilson reported that the Finance Committee did not meet this month due to the weather closure of US 101.
C. PUBLIC INFORMATION COMMITTEE
Director Abel reported that the Public Information Committee has begun work on the next issue of the newsletter, and discussed public outreach in the matter of the Planning Commission meeting on January 26 as covered earlier in the meeting.
12. COMMITTEE REPORTS/RECOMMENDATIONS
A. OPERATIONS COMMITTEE
Directors Puddicombe and Edmonston reported that Operations Committee activities had already been covered elsewhere in the meeting.
B. FINANCE COMMITTEE
Directors Drewry and Wilson reported that the activities of the Finance Committee had been covered elsewhere in the meeting with the exception of the quarterly reports which are presented in the information section of the agenda packet.
C. PUBLIC INFORMATION COMMITTEE
Directors Abel and Drewry reported that the Public Information Committee will be meeting in January to begin work on the next newsletter.
13. Board information Items
No action was taken on these informational items presented to the Board.
14. AGENDA ITEM REQUESTS
Director Wilson requested that the matter regarding which meetings are covered for payment under Board policy be included in the Agenda for the February 15, 2005 meeting.
15. Adjournment
There being no further business to come before the MWD Board of Directors, the meeting was adjourned at 5:05 p.m.
Approved:
__________________________
Robert M. Edmonston, President
Attest:
__________________________________
Robert L. Roebuck, Secretary
