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 MINUTES
OF A REGULAR MEETING 583 SAN YSIDRO ROAD, MONTECITO, CALIFORNIA CALL TO ORDER AND ROLL CALL The meeting was called to order by President Drewry at 2:02 p.m.
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PUBLIC FORUM There were no members of the public present to speak on items not on the agenda.
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3. CONSENT CALENDAR President Drewry requested that item 3-H, Amendment of Employee Medical Reimbursement Account Plan, be removed from the Consent Calendar for separate consideration as an action item under section 4. Following Board discussion it was moved by Director Puddicombe, seconded by Director Abel and unanimously carried to approve the Consent Calendar as amended. |
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4. district Operations Report A. Ortega Reservoir Project update and Release of Bid Package for Roof Mr. Roebuck presented this summary of developments on the Ortega Reservoir Cover Project. Mr. Roebuck and Ms Kerman answered Directors’ questions B. Oral report — Review of County Residential Second Units Ordinance Mr. Roebuck reported on progress in dealing with the effects of the revised County residential second units ordinance. Staff is still working on a full analysis of the effects the new ordinance will have on the District’s water supply and ability to serve its customers. C. STATE WATER SUPPLEMENTAL PURCHASE — Calendar Year 2003 Mr. Roebuck presented this item to the Board. Following Board discussion, it was moved by Director Abel, seconded by Director Wilson, and unanimously carried to ratify the General Manager’s December 2003 purchase of an additional 80 AF of State Water and appropriate funds for this purpose, not to exceed $20,000, from the Operational Reserve. D. State / CCWA Annual Order and Turnback Pool Program Mr. Roebuck introduced this item and answered Directors’ questions. Following Board discussion, it was moved by Director Abel, seconded by Director Puddicombe, and unanimously carried to approve increasing MWD’s 2004 State Water Project order from 1600 AF to 1650 AF, request the purchase of 450 AF from the CCWA or DWR turnback pools, appropriate funds from the Operational Reserve not to exceed $125,000 for the purchase of this water, and to authorize the General Manager to act in acquiring this supplemental water dependent on District water supply conditions as discussed in the staff memo on this item. E. EAST MOUNTAIN DRIVE WATER MAIN EXTENSION PROJECT - AWARD OF BID Mr. Roebuck presented this item to the Board and answered Director’s questions. It was moved by Director Abel, seconded by Director Puddicombe, and unanimously carried to approve the award of bid for this project to Lash Construction in the amount of $53,705 and appropriate funds in the amount of $60,000 from the 1998A Bond funds for this project. F. TERMINAL RESERVOIR INTERIOR STEEL COLUMN SUPPORT MAINTENANCE PROJECT – Award of Bid Mr. Roebuck presented this item to the Board and answered Director’s questions. Following Board discussion, it was moved by Director Puddicombe, seconded by Director Abel, and unanimously carried to approve the contractor’s proposals from Mobile Sandblasting in the amount of $8,550 and Pacific Painting in the amount of $7,960 for the column maintenance and coating work at Terminal Reservoir. The contractors’ combined total costs is less than the budgeted amount of $40,000. G. BELLA VISTA AND DOULTON TREATMENT PLANTS – PROPOSED FILTER MAINTENANCE AND MEDIA REPLACEMENT PROJECT Mr. Roebuck and Mr. Mosby introduced this item and answered Directors’ questions. Following Board discussion, it was moved by Director Abel, seconded by Director Puddicombe and unanimously carried to approve the bid from ERS Industrial Services in the amount of $101,348.30 for maintenance and filter media replacement work at Bella Vista and Doulton Treatment Plants, and appropriate funding in the amount of $31,500 from the Operational Account to add to the budgeted amount of $80,000 for this project. H. Valley Club Well reclassification and Use Mr. Roebuck introduced this item and answered Directors’ questions. Following Board discussion, it was moved by Director Abel, seconded by Director Puddicombe, and unanimously passed to reclassify the Valley Club Well (VCW) from “Active” to “Inactive” status, approve the VCW as a source of non-potable water for the Birnam Wood Golf Club, authorize the conversion of the VCW for non-potable purposes by MWD in an amount not to exceed $4,500 from the general operation and maintenance budget, and authorize the General Manager to negotiate and execute an agreement with Birnam Wood for this water supply. I. Oral Report — Update on Fox and Alder Creek Diversion Mr. Mosby and Director Abel reported to the Board on the current status of review for the Fox and Alder Creeks Diversion Operations Plan. Mr. Mosby also reported that the passive Alder Creek diversion was placed into service in the month of November. The Fox Creek diversion is out of service due to lack of rainfall at this time. J. Report on 2003 Groundwater Monitoring Program and projected Well Water Use in 2004 Mr. Roebuck presented a report on the 2003 Groundwater Monitoring Program and discussed increased well water production in 2004.
K. Amendment of Employee Medical Reimbursement Account Plan Mr. Roebuck and Ms Kerman introduced this item and answered Directors’ questions. It was moved by Director Abel, seconded by Director Puddicombe and unanimously carried to approve the recommended amendment to the Employee Medical Reimbursement Account. |
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5. Montecito Water District Financing Corporation A. ADJOURN TO ANNUAL MEETING OF MONTECITO WATER DISTRICT FINANCING CORPORATION The Board of Directors adjourned to the annual meeting of the Montecito Water District Financing Corporation at 3:55 p.m. The minutes of this Corporation meeting will be reviewed at the Corporation’s next annual meeting. The Board reconvened at 3:58 p.m. |
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6. Resolutions A. Resolution No. 1973, REcognizing Past Presidency of Director Abel Director Puddicombe moved that the Board pass Resolution No. 1973 in recognition and appreciation for Director Abel’s service as past President. Director Wilson seconded the motion, and it was passed by the following roll call vote:
B. REsolution No. 1974, REcognizing Past Presidency of Director Puddicombe
Director Wilson moved that the Board pass Resolution No. 1974 in recognition and appreciation for Director Puddicombe’s service as a past President. Director Abel seconded the motion, and it was passed by the following roll call vote:
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7. Board of Directors A. Appointment of MWD Board Committees and REgional REpresentatives President Drewry called the Board’s attention to the 2004 Regional Board and MWD Board Committee assignments, effective as of this meeting. It was moved by Director Abel, seconded by Director Wilson, and passed with a vote of three in favor and one abstention to approve the Regional Board and MWD Committee assignments as corrected. B. Request By Director Abel to Attend ACWA 2004 Washington DC Conference – February 22-25 Director Abel presented her request to attend the ACWA Washington DC Conference in February. Following Board discussion, it was moved by Director Puddicombe, seconded by Director Wilson, and unanimously carried to approve Director Abel’s attendance at the Conference. |
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8. DIRECTOR AND STAFF MEETING REPORTS A. CACHUMA CONSERVATION RELEASE BOARD MEETING OF December 15, 2003 1. State Water Resources Control Board Hearing Technical Issues Update 2. Member Unit Legal Issues Update Director Abel noted that she reported on the subject meeting at the previous Board meeting and called the Board’s attention to the information contained in their agenda packets. B. Oral Report – CACHUMA OPERATION AND MAINTENANCE BOARD MEETING OF December 15, 2003 Director Abel noted that she reported on the subject meeting at the previous Board meeting. C. Oral Report – CENTRAL COAST WATER AUTHORITY BOARD MEETING OF December 2003 Director Puddicombe reported that CCWA did not meet in December. D. Oral Report – SANTA BARBARA COUNTY SPECIAL DISTRICTS ASSOCIATION MEETING OF December 15, 2003 Director Wilson noted that he reported on the subject meeting at the previous Board meeting. E. ACWA Board Meeting, December 12, 2003, Sacramento Director Abel reported on the subject meeting and called the Board’s attention to the materials in their agenda packets. |
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9. COMMITTEE REPORTS/RECOMMENDATIONS A. OPERATIONS COMMITTEE
Director Abel (alternate)
reported on the activities of the Operations Committee. B. FINANCE COMMITTEE Director Wilson reported that the activities of the Finance Committee had been covered elsewhere in the meeting. C. PUBLIC INFORMATION COMMITTEE Director Abel reported that the Public Information Committee will be meeting early in February. |
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10. GENERAL MANAGER’S REPORT A. CVWD REquest for Letter of Support to State for Local Groundwater Assistance Grant Funds Mr. Roebuck presented Carpinteria Valley Water District’s request for a letter of support for their application to the State for grant funds under Assembly Bill 303 for their Aquifer Storage and Recovery project. Following Board discussion it was moved by Director Puddicombe, seconded by Director Abel, and unanimously carried to authorize the General Manager to send the letter as requested. B. Summary of December 22, 2003 Earthquake & Impact on MWD Facilities Mr. Roebuck presented a report on the effects of the December earthquake on District facilities. C. PENDING ISSUES Update Mr. Roebuck updated the Board on pending issues not covered elsewhere in the agenda. It was the consensus of the Board that a workshop will be held on Ordinance No 82. Also, the Board requested that the Metron Meter Study be removed from the pending list. Mr. Roebuck was given the option of revising or removing the MWD Strategic Plan item from the list. |
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11. LEGAL MATTERS
Mr. Wullbrandt had nothing to report. |
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12. CORRESPONDENCE/NEWS ARTICLES/REPORTS/DOCUMENTS |
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13. AGENDA ITEM REQUESTS Director Abel requested that the matters of Director Puddicombe’s attendance at the ACWA Spring Conference, and the letter to Attorney General requesting an opinion on the issue of discontinuing Directors’ benefits be placed on the agenda for the next regular Board meeting scheduled for February 17, 2004.
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14. ADJOURNMENTThere being no further business to come before the MWD Board of Directors, the meeting was adjourned at 5:27 p.m.
Approved:
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Attest:
__________________________________
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©1998 Montecito Water District
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