REGULAR MEETING Minutes
BOARD OF DIRECTORS
MONTECITO WATER DISTRICT
583 SAN YSIDRO ROAD, MONTECITO, CALIFORNIA
TUESDAY, February 15, 2005
1:00 p.m.
Directors’ Field Trip to
Review Phase 1 Construction Progress
on Ortega Reservoir Improvement Project
The Directors met at the District office and traveled in a District vehicle to observe construction progress at the Ortega Reservoir Improvement Project site.
2:00 P.M.
1. CALL TO ORDER, ROLL CALL, DETERMINATION OF QUORUM
President Edmonston called the meeting to order at 2:00 p.m.
Directors Present:
President Robert M. Edmonston
Directors Jan E. Abel, W.W. Drewry, and Larry Wilson
Directors Absent:
Robert W. Puddicombe
Staff Present:
Bob Roebuck, General Manager
Tom Mosby, Engineering Manager
Evalyn Kerman, Business Manager
Mark Manion, Representing District Counsel, Price, Postel & Parma
Lois Werner, Recording Secretary
Guests Present
none
2. PUBLIC FORUM
There were no members of the public present who wished to speak on matters not on the agenda.
3. CONSENT CALENDAR
Following Board discussion, it was moved by Director Drewry, seconded by Director Wilson, and unanimously carried to approve the consent calendar as amended.
4. district Operations Report
A. Ortega Reservoir Project Status Report
Mr. Roebuck reported on the progress of the Ortega Reservoir Improvement Project and answered Directors’ questions.
B. Ortega REservoir Improvement Project — Professional services for Phase II Civil Work
Mr. Roebuck introduced this item and answered Directors’ questions. Following discussion, it was moved by Director Abel, seconded by Director Wilson, and unanimously carried to approve the February 4, 2005 proposal from Penfield and Smith for Phase II engineering design and support services in the total amount of $60,000; appropriate funding in the amount of $30,000 for MWD’s share of the costs from the Operational Reserve fund, subject to reimbursement from the DHS Safe Drinking Water State Revolving Fund loan; and notify the Carpinteria Valley Water District, in writing, of MWD’s action approving the award of contract to Penfield and Smith as recommended in the staff memo on this item.
C. Ortega Reservoir Improvement Project — Professional Services for LANDSCAPING Work
Mr. Roebuck introduced this item and answered Directors’ questions. Following discussion, the Board requested that the General Manager return to Suding Design for a revision of the proposal which will incorporate a two year maintenance period with a specific schedule of site visits in the document.
D. Water Supply OPTIMIZATION PLAN; Status REPORT (oral)
Mr. Roebuck reported on the status of the Water Supply Optimization Plan which has been developed by Dr. Steven Bachman. Dr. Bachman will present his plan to the Board at the Board Workshop on March 1, 2005 at 9:30 a.m.
E. South Coast Conduit Intertie Status Report
Mr. Roebuck reported on the status of the South Coast Conduit intertie with the City of Santa Barbara water system at Stanwood Drive and answered Directors’ questions.
F. MAIN REPLACEMENT PROJECTS – STATUS
1. LILAC DRIVE
2. NORTH JAMESON LANE
Mr. Roebuck reported on the status of two main replacement projects which were delayed by recent storms and storm damage repair projects. The Lilac Drive project will start February 16, 2005. The North Jameson Lane Project is currently underway.
G. Jameson Lake High Line Emergency Repair Status Report
Mr. Roebuck reported on the progress of emergency repairs to the Jameson Lake highline.
H. Distribution System Storm Damage REpair status; Resolution No. 1996
Mr. Roebuck introduced this item and answered Directors’ questions. Following Board discussion, it was moved by Director Drewry, seconded by Director Wilson, and unanimously carried to appropriate funding in the amount of $170,000 from the Capital Repair and Replacement funds for storm damage repair work, approve Resolution No. 1996, formally acknowledging storm damage to District facilities and the estimated repair costs for reimbursement of District funds through the Federal Emergency Management Act, and authorize staff to proceed with the process of FEMA reimbursement of District expenses incurred in the repair of storm damage to District facilities.
I. Distribution System HYdraulic Model Status Report
Mr. Roebuck reported on the status of this project and answered Directors’ questions.
J. Time Certain, 3:00 p.M. — Property Damage Claim of Jody Hays
Mr. Roebuck and Ms Kerman introduced this item and answered Directors’ questions. Following Board discussion, it was moved by Director Abel, seconded by Director Drewry, and carried with one abstention to reject Ms Hays’ claim for property damage and forward the claim to the District’s insurance carrier, and also to reject the Application for Leave to Present Late Claim and forward that information to the insurance carrier.
5. Resolutions
A. Notice Regarding proposed Resolution Relative to Exemption from Proposition 4 Spending Limitations
Mr. Roebuck read the following statement into the record:
"A resolution will be presented to the Board for adoption at a regular Board meeting of June 21, 2005 (which meeting for adoption must be at least 15 days after this statement), which resolution shall establish that the District's various user fees, rates and charges for Fiscal Year 2005-06 do not exceed the costs reasonably borne by the District for providing the services for which the fees, rates and charges were made."
6. Business
A. Establishment of an additional 457 Investment option; Resolution No. 1995
Mr. Roebuck presented this item and answered Directors’ questions. Following Board discussion it was moved by Director Drewry, seconded by Director Wilson, and carried by the following roll-call vote to adopt Resolution No. 1995 approving adoption of California Public Employees’ Deferred Compensation Plan.
AYES: Directors Abel, Drewry, Edmonston, and Wilson
NOES: None
ABSENT: Director Puddicombe
B. Records Retention and Destruction Policy Revision
Mr. Roebuck presented the revised records retention and destruction policy which now contains sections on email communications. Following Board discussion, it was moved by Director Drewry, seconded by Director Wilson, and unanimously carried to approve the revised policy as presented.
7. LEGAL MATTERS
A. Recent and Pending Legal Matters Review (Oral)
Mr. Manion had nothing to report on recent and pending legal matters being handled by Mr. Wullbrandt.
8. Closed Session Item
A. Recess to Closed Session Pursuant to Government Code Section 54956.9(A). Pending Litigation: Ocean View Estates Homeowners’ Association v Montecito Water District, Et al.; Case No. 1164977. (Approximately 30 Minutes’ Discussion)
The Board of Directors adjourned to closed session on the above item at 3:48 p.m.
The Board reconvened at 3:59 p.m. President Edmonston reported that no action had been taken by the Board.
Legal Counsel departed at this point.
9. GENERAL MANAGER’S REPORT
A. Ongoing Projects Update
Mr. Roebuck presented his update of ongoing District projects and answered Directors’ questions.
10. DIRECTOR AND STAFF MEETING REPORTS
A. CACHUMA CONSERVATION RELEASE BOARD MEETING OF January 24, 2005
Director Abel reported on the subject meeting and called Directors’ attention to materials presented in their agenda packets.
B. CACHUMA OPERATION AND MAINTENANCE BOARD MEETING OF January 24, 2005;
Director Abel reported on the subject meeting.
C. Central Coast Water Authority Meeting of January 27, 2005
Director Puddicombe was absent, his report will be taken at the March meeting.
D. SANTA BARBARA COUNTY SPECIAL DISTRICTS ASSOCIATION MEETING OF January 24, 2004
Director Wilson reported on the subject meeting where the speaker was from the Santa Maria Airport.
E. Association of Water Agencies of Santa Barbara County Meeting of January 28, 2005
Director Wilson reported on the subject meeting where the subject of dissolution was again discussed but no decision was made.
F. ACWA Board Meeting, January 27-28, 2005, Irvine
Director Abel reported on the subject meeting and called Directors’ attention to the materials presented in their agenda packets.
11. COMMITTEE REPORTS/RECOMMENDATIONS
A. OPERATIONS COMMITTEE
President Edmonston noted that the activities of the Operations Committee had been covered elsewhere in the agenda. He added that he had recommend that a copy of the Bachman report be furnished to the agency doing the rates and charges study.
B. FINANCE COMMITTEE
Directors Drewry and Wilson noted that the activities of the Finance Committee had been covered elsewhere in the agenda.
C. PUBLIC INFORMATION COMMITTEE
Director Abel reported that the Public Information Committee will be meeting on February 22 to review that draft of the next edition of the newsletter.
12. Board information Items
No action was taken on these informational items presented to the Board.
13. AGENDA ITEM REQUESTS
There were no requests from Directors for items other than regular agenda items for the next regular Board meeting scheduled for March 15, 2005.
14. ADJOURNMENT
There being no further business to come before the MWD Board of Directors, the meeting was adjourned at 4:45 p.m.
Approved:
__________________________
Robert M. Edmonston, President
Attest:
__________________________________
Robert L. Roebuck, Secretary
