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 MINUTES
OF A REGULAR MEETING 583 SAN YSIDRO ROAD, MONTECITO, CALIFORNIA CALL TO ORDER AND ROLL CALL The meeting was called to order by President Drewry at 2:00 p.m.
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2. PUBLIC FORUM There were no members of the public present to speak on items not on the agenda.
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3. CONSENT CALENDAR Following Board discussion it was moved by Director Wilson, seconded by Director Puddicombe and unanimously carried to approve the Consent Calendar as amended. |
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4. district Operations Report A. Safe Drinking Water State REvolving Fund Loan for Ortega RESERVOIR PROJECT – LOAN CONTRACT SRF99CX121Mr. Roebuck introduced this item and answered Directors’ questions. Following Board discussion, it was moved by Director Abel, seconded by Director Edmonston, and unanimously carried to reaffirm their authorization of the General Manager to sign the California Department of Water Resources loan contract #SRF99CX2121.B. Oral Report: ORTEGA RESERVOIR COVER PROJECT – WATER SUPPLY SENSITIVITY ANALYSISMr. Roebuck reported to the Board on the Ortega Reservoir Project Water Supply Sensitivity Analysis. The Operations Committee has requested that Padre Associates do an analysis on the effect of having Ortega offline during two rainy seasons, as opposed to having it partially full with a continuous construction period. C. Oral Report: ORTEGA RESERVOIR COVER PROJECT – PROGRESS / SCHEDULING REPORT UPDATEMr. Roebuck reported on the overall status of the Ortega Cover Project, discussing the requirement of covering the reservoir, the challenges of the project and proposed strategies for dealing with them. In particular, Mr. Roebuck explained the two different scenarios for scheduling the construction work: either working only during the “wet” periods (November through April) for two years, or working year-round with the reservoir partially filled during the high water demand periods. The sensitivity analysis and the roof bids are both scheduled to be received by March 4. D. SYCAMORE CANYON ROAD WATER MAIN REPLACEMENT – PROJECT CLOSURE AND FINAL ACCOUNTINGMr. Roebuck and Mr. Mosby reported on the final accounting of the Sycamore Canyon Main Replacement Project. Following Board discussion, it was moved by Director Wilson, seconded by Director Puddicombe, and unanimously carried to appropriate additional funds up to $65,000 from the 1998A Bond to cover project costs above the budgeted amount, to approve the Notice of Completion for all work associated with this project, and to authorize the General Manager to attempt to recover some of the additional costs incurred as outlined in the staff memo on this item. E. STATUS REPORT ON CONSTRUCTION / MAINTENANCE PROJECTSMr. Mosby reported on the status of the following projects:
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5. Resolutions A. Resolution No. 1975: Making the commitment and Publishing the Report Required by CCWA Resolutions 92-2 and 92-11 Mr. Roebuck presented this annual, routine item. President Drewry opened the public hearing. There being no members of the public present to present testimony on this matter, President Drewry declared the public hearing closed. Following Board discussion, it was moved by Director Puddicombe, seconded by Director Wilson, and passed by unanimous vote to approve Resolution No. 1975 as amended. B. Resolution No. 1976, Recognizing the retirement of Jerry D. Smith, General Manager, Montecito Sanitary District It was moved by Director Abel and seconded by Director Wilson that the Board adopt Resolution No. 1976 in recognition of Jerry D. Smith, on his retirement from the Montecito Sanitary District. The resolution was passed by unanimous vote. C. Resolution No. 1977, Concurring in Nomination of Wes Bannister to the Executive Committee of the ACWA/JPIA Following Board discussion on this item, it was moved by Director Puddicombe, seconded by Director Wilson, and carried by unanimous vote to approve Resolution No. 1977 as presented. |
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6. Board of Directors A. Director Puddicombe’s Request to Attend Spring 2004 ACWA Conference Following Board discussion, it was moved by Director Wilson and seconded by Director Abel, to approve Director Puddicombe’s attendance at the Spring ACWA Conference. Following further discussion, a roll call vote was called for. The request was approved by the following vote: AYES: Directors Abel, Puddicombe, and Wilson NOES: Directors Drewry and Edmonston B. Policy on Approval Authority of Board Committees President Drewry presented a revised policy statement, drawn up by Counsel Wullbrandt, on the approval authority of Board Committees. |
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7. GENERAL MANAGER’S REPORT A. Priority Items Update Mr. Roebuck presented his prioritized list of action items, and answered Directors’ questions. B. Purchase of State Water Mr. Roebuck updated the Board on the District’s request to increase its 2004 State Water order and purchase additional water from CCWA or DWR Turnback pools. C. Oral: Pending Workshops
– Water Quality –
March 5 Mr. Roebuck reminded Directors of these upcoming Board workshops, during which no action will be taken. D. Retirement of Jerry Paley from MWD Mr. Roebuck informed the Board of the retirement of Jerry D. Paley, Finance and Computer specialist, effective May 1, 2004, after 30 years of service to the District. |
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8. LEGAL MATTERS
A. Draft of Letter to State Attorney General re: Discontinuation of Director Benefits Mr. Wullbrandt went over the draft of the letter to the State Attorney General which he had prepared at the request of the Board to seek an opinion on the discontinuation of Director benefits. Following Board discussion, it was moved by Director Edmonston, seconded by Director Abel, and unanimously carried to send the letter to the Attorney General as amended. B. Oral: Status of Ocean View HOA Litigation Mr. Wullbrandt brought the Board up to date on the status of the Ocean View Homeowners’ Association litigation. The District has still not received an opinion from the court on the appeal. C. Oral: Review of Projects Pending for MWD Mr. Wullbrandt reviewed with the Board projects he is currently working on for MWD and answered Directors’ questions. |
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9. DIRECTOR AND STAFF MEETING REPORTS A. CACHUMA CONSERVATION RELEASE BOARD MEETING OF January 26 & February 13, 2004 1. State Water Resources Control Board Hearing Technical Issues Update Director Abel reported on the subject meetings and called the Board’s attention to the material contained in their agenda packets. B. CACHUMA OPERATION AND MAINTENANCE BOARD MEETING OF January 26 & February 9, 2004 Director Abel reported on the subject meetings. C. CENTRAL COAST WATER AUTHORITY BOARD MEETING OF January 22, 2004 Director Puddicombe reported on the subject meeting. D. SANTA BARBARA COUNTY SPECIAL DISTRICTS ASSOCIATION MEETING OF January 26, 2003 Director Wilson reported on the subject meeting. E. Association of Water AGencies of SB County Meeting of January 23, 2003 Director Wilson reported on the subject meeting. F. ACWA Board orientation and Meeting, January 29-30, 2004, Santa Clarita Director Abel reported on the subject meeting. G. ACWA REgion 5 Board Meeting, February 3,2004, Sacramento Director Abel reported on the subject meeting. |
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10. COMMITTEE REPORTS/RECOMMENDATIONS A. OPERATIONS COMMITTEE Director Puddicombe reported that all activities of the Operations Committee had been covered elsewhere in the meeting. B. FINANCE COMMITTEE Director Wilson reported that all activities of the Finance Committee had been covered elsewhere in the meeting. C. PUBLIC INFORMATION COMMITTEE Director Abel reported that the committee will be meeting soon to go over the draft of the next newsletter. |
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11. AGENDA ITEM REQUESTS There were no requests from Directors for items other than regular agenda items for the next regular Board meeting scheduled for March 16, 2004. |
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12. ADJOURNMENTThere being no further business to come before the MWD Board of Directors, the meeting was adjourned at 5:58 p.m.
Approved:
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Attest:
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