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 MINUTES
OF A REGULAR MEETING 583 SAN YSIDRO ROAD, MONTECITO, CALIFORNIA CALL TO ORDER AND ROLL CALL The meeting was called to order by President Abel at 2:00 p.m.
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PUBLIC FORUM There were no members of the public present who wished to speak on items not on the agenda.
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SECTION 2 |
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CONSENT CALENDAR
After Board discussion, it was moved by Director Drewry, seconded by Director Puddicombe and unanimously carried, to approve the Consent Calendar as presented. Mr. Adjarian noted for the Board that the midyear budget report reflected a decrease of 16.1% in Transmission and Distribution Operation and Maintenance expense as compared to last year and 39.1% as compared to budget as the result of all the pipeline repair and replacement projects the District has completed to date.
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SECTION 3 |
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ENGINEERING/DISTRIBUTION/TREATMENT A. Time Certain: 2:15 p.m.— Miramar Beach Main Extension Project — Consideration of Request for Additional Time Extension by MBHOA Mr. Adjarian highlighted this item for the Board and introduced Mr. Richard Monk to present the Miramar Beach Homeowners Association (MBHOA) request for an additional time extension on this project. Mr. Monk, Mr. Chuck Malouf and Mr. Wayne Ashcraft presented their request and they, along with staff, answered Board members’ questions. Mr. Monk also expressed MBHOA’s understanding that a further time extension may be inappropriate, and asked if, in the alternative, the District would be receptive to future placement of other utilities within the District 10-foot easement area but in a separated trench, subject to MBHOA receiving rights from UPRR. The Board reviewed the request by MBHOA, but found that, consistent with the staff recommendation, additional project delay could result in unacceptable costs and may require the District to abandon the project. It was moved by Director Wilson, seconded by Director Puddicombe and unanimously carried to deny the MBHOA request for additional delay of construction of the Miramar Beach Main Extension Project, but to confirm the District’s willingness to cooperate with MBHOA’s efforts to underground other utilities within MWD’s easement area as long as they meet separation and other District standard requirements, and are at no additional cost to the District. B. Miramar Beach Main Extension Project — Possible Award of Bid for Pipeline Project Engineering Manager Mosby presented the Board with bids received for the project and answered questions, including confirming that the recommended bid provided for taking appropriate care when trenching near roots of the large Italian pine tree adjacent to the easement. Following Board discussion, it was moved by Director Puddicombe, seconded by Director Edmonston, and unanimously carried to approve the award of bid for the Miramar Beach Extension Project to Lash construction in the amount of $64,760, establish a total project construction budget in the amount of $74,750 with 50% ($37,375) funded by MWD and 50% ($37,375) funded from the MBHOA monies on deposit with MWD, and to authorize the General Manager to formally contact the MBHOA in writing notifying them of the Board’s action in regard to this project. C. Proposal to Change Chemical System Process at Bella Vista Water Treatment Plant Following Board discussion on this item, it was moved by Director Wilson, seconded by Director Puddicombe and unanimously carried to approve the change in the chemical chlorination process at Bella Vista TP as recommended by staff, and fund the project, totalling $120,000, by deferring certain other engineering projects budgeted for 2002-03 as outlined in the staff supplemental memorandum on funding for this project. D. MWD GEOGRAPHICAL INFORMATION SYSTEM (GIS) BASE MAP COMPILATION – CONSULTING ENGINEERING SERVICES PROPOSAL FROM MNS ENGINEERS Mr. Mosby introduced this item and answered Directors’ questions. After Board discussion it was moved by Director Edmonston, seconded by Director Drewry, and unanimously carried to approve the consulting engineering services proposal from MNS Engineers in the estimated amount of $22,700 for the survey and preparation of a GIS base map of the MWD service area, and appropriate funds in the amount of $18,100 from the Capital Repair and Replacement Reserve Fund in addition to the amount of $11,600 budgeted for this project in FY 2002-03. E. ORTEGA RESERVOIR PROJECT UPDATE Mr. Adjarian reported to the Board on the status of the Ortega Reservoir Project and the Carpinteria Reservoir Project as it might affect the Ortega Project. Mr. Wullbrandt briefly updated the Board on the status of the loan funding for the Ortega Project. |
SECTION 5 |
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Business and Finance
A. Cater WATER TREATMENT PLANT Expansion Land Purchase Mr. Adjarian and Ms. Kerman introduced this item and answered Directors’ questions. Following Board discussion, it was moved by Director Puddicombe, seconded by Director Wilson, and unanimously passed, to direct staff to contact the City of Santa Barbara indicating the District’s desire to begin negotiations for MWD participation in the Cater Water Treatment Plant additional land purchase, subject to the staff-recommended conceptual agreement provisions. B. Proposal to Provide self-funded MWD Employee dental Benefits Ms. Kerman introduced this item. Following Board discussion it was moved by Director Drewry, seconded by Director Puddicombe, and unanimously passed, to adopt the proposed self-funded dental plan to replace the existing MWD employee dental coverage (ACWA/Delta Dental), and to direct staff to contact ACWA to cancel the existing coverage. C. Review of MWD Insurance Coverage Ms. Kerman reported to the Board on her recent review of MWD insurance coverage. |
Section 7 |
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Ordinances / Resolutions Section 8
A. Resolution No. 1950: Making the commitment and Publishing the Report Required by CCWA President Abel opened the public hearing. Mr. Adjarian presented the staff report to the Board. There being no members of the public present to give testimony, President Abel closed the public hearing. Following Board discussion, it was moved by Director Puddicombe, seconded by Director Drewry, and carried by the following roll call vote to approve Resolution No. 1950 as presented. AYES: Directors Abel, Drewry, Edmonston, Puddicombe and Wilson NOES: None ABSTAIN: None |
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DIRECTOR AND STAFF MEETING REPORTS SECTION 9
A. CACHUMA CONSERVATION RELEASE BOARD MEETING OF January 27, 2003 1. State Water Resources Control Board Hearing Technical Issues Update 2. Member Unit Legal Issues Update President Abel reported on the subject meeting and called the Directors’ attention to the material provided in their agenda packets. B. CACHUMA OPERATION AND MAINTENANCE BOARD MEETING OF January 27, 2003
President Abel reported on
the subject meeting. C. CENTRAL COAST WATER AUTHORITY BOARD MEETING OF January 2003 Director Puddicombe had to leave the meeting early and his report was postponed until the March Board meeting. D. SANTA BARBARA COUNTY SPECIAL DISTRICTS ASSOCIATION MEETING OF January 2003 Director Wilson reported on the subject meeting. E. Association of Water AGencies of SB County Meeting of January 2003 Director Wilson reported on the subject meeting. F. ACWA Board of Directors Meeting, January 30-31, San Diego President Abel reported on the subject meeting and called the Directors’ attention to the materials provided in their agenda packets. G. Prop 50 Implementation and future Water Bonds Mr. Wullbrandt reported on the activities of the Water Bond Coalition. [Northern and Coastal Counties Water Coalition] |
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COMMITTEE REPORTS/RECOMMENDATIONS
A. OPERATIONS COMMITTEE Director Edmonston reported on the activities of the Operations Committee. B. FINANCE COMMITTEE Director Wilson reported that the activities of the Finance Committee had been covered earlier in the meeting. C. PUBLIC INFORMATION COMMITTEE President Abel reported on the activities of the Public Information Committee. 1. MERRAG Request to Include Bill Stuffer with March Water Bill President Abel introduced this item to the Board. Following Board discussion, it was moved by Director Drewry, seconded by Director Puddicombe, and unanimously carried to deny the MERRAG request to include a bill stuffer with the MWD March billing and to direct staff to send a letter to the MERRAG Membership Committee informing them of the Board’s decision with an alternative suggestion. |
SECTION 10 |
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GENERAL MANAGER’S REPORT
A. PENDING ISSUES Update Mr. Adjarian presented his report on the status of pending issues not reported elsewhere in the meeting. B. Reminder: MWD Board Workshop, March 19, 2003, 9:00 - Noon The Board was reminded of this workshop. C. FY 2002 & 2001 Annual Update to CUWCC water conservation Plan Mr. Adjarian presented this informational item to the Board. |
SECTION 11 |
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LEGAL MATTERS
A. DISTRICT COUNSEL REPORT Mr. Wullbrandt had nothing other than the closed session item to discuss with the Board. B. recess to closed session pursuant to government code section 54956.9 (a); conference with legal counsel —existing litigation: PATRICK M. NESBITT, ET AL V. MONTECITO WATER DISTRICT, ET AL; CASE NO. 01093694 The Board recessed to closed session at 3:27 p.m. to consider the above item. The Board reconvened in open session at 3:55 p.m. President Abel reported that no action had been taken. |
SECTION 12 |
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AGENDA ITEM REQUESTS There were no requests from Directors for items other than regular agenda items for next regular Board meeting scheduled for March 18, 2003. |
SECTION 14 |
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ADJOURNMENT There being no further business to come before the MWD Board of Directors, the meeting was adjourned at 5:10 p.m. |
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Approved:
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Attest:
__________________________________ Frederick J. Adjarian, Secretary
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