REGULAR MEETING Minutes
BOARD OF DIRECTORS
MONTECITO WATER DISTRICT
583 SAN YSIDRO ROAD, MONTECITO, CALIFORNIA
TUESDAY, April 19, 2005
2:00 P.M.
1. CALL TO ORDER, ROLL CALL, DETERMINATION OF QUORUM
President Edmonston called the meeting to order at 2:00 p.m.
Directors Present:
President Robert M. Edmonston
Directors Jan E. Abel, W.W. Drewry, and Larry Wilson
Directors Absent:
Robert W. Puddicombe
Staff Present:
Bob Roebuck, General Manager
Tom Mosby, Engineering Manager
Evalyn Kerman, Business Manager
Chip Wullbrandt, District Counsel, Price, Postel & Parma
Toni Bailey, Finance and Computer Specialist
Lois Werner, Recording Secretary
Guests Present
Richard Love, Montecito Association
Roger Null, Kennedy Jenks
Sam Frye, Petan Co.
2. PUBLIC FORUM
There were no members of the public present who wished to speak on matters not on the agenda.
3. CONSENT CALENDAR
Following Board discussion, it was moved by Director Drewry, seconded by Director Wilson, and unanimously carried to approve the consent calendar as corrected.
4. district Operations Report
A. Ortega Reservoir Project Status Report
Mr. Roebuck presented this item and answered Director’s questions.
B. Time Certain, 3:00 p.m. — Ortega Reservoir Project Contract Change Orders — David H. Johnson
Mr. Johnson brought the Board up to date on the status of acquiring the conditional use permit and of change orders to the contract with Conservatek associated with meeting the conditions required for the permit. Following Board discussion, it was moved by Director Drewry, seconded by Director Wilson, and unanimously carried to approve a twenty-three percent project contingency in the total amount of $887,550 for contract changes, for a total contract funding amount of $4,975,650 contingent on approval by the Board of Directors of Carpinteria Valley Water District.
C. PURCHASE OF CVWD SWP ALLOTMENT
Mr. Roebuck reported on this item and answered Directors’ questions. It was the consensus of the Board that the water in question was too expensive and not needed at this time, and the District has no further interest in negotiating for this water. District will continue to explore alternate (less expensive) sources.
D. REVISED 2004/05 WATER PRODUCTION ESTIMATE
Mr. Roebuck and Mr. Mosby presented this report on the change in MWD water supply status due to the abundant rains received this water year. Following Board discussion, it was moved by Director Drewry, seconded by Director Wilson, and unanimously carried to authorize the General Manager to implement the following changes: utilize MWD’s full Lake Cachuma entitlement for this water year; reduce MWD’s State Water order for the calendar year 2005 to eliminate carryover in Lake Cachuma; and fully utilize MWD’s Jameson Lake and Doulton Tunnel water supplies for this water year.
E. South Coast Conduit INTERTIE PROJECT
Mr. Roebuck reported on the status of this project and answered Directors’ questions. Following Board discussion, it was moved by Director Drewry, seconded by Director Abel and unanimously carried to award a contract to Tierra Contracting, Inc, as lowest responsible bidder, in the amount of $35,600 for the South Coast Conduit Intertie Project; appropriate funding in the amount of $22,500 for MWD’s 50% share of project costs (including equipment & contingencies) from MWD’s Operating Reserves; Direct the General Manager to notify the Carpinteria Valley Water District that bids have been received and a contract awarded for this work and that their share of costs is estimated at approximately $22,500; and direct the General Manager to notify the City of Santa Barbara and the Cachuma Operations and Maintenance Board regarding the District’s action in the award of contract for the South Coast Conduit Intertie.
F. RBF PROPOSAL FOR DISTRIBUTION SYSTEM WATER QUALITY MODEL AND DISTRIBUTION SYSTEM EFFICIENCY ANALYSIS
Mr. Roebuck reported on the status of this project and answered Directors’ questions.
5. Business
A. Time Certain, 2:15 p.m. —Update on Customer Classification and Rate STUDY— Roger Null
Mr. Roebuck reported briefly on a special meeting of the Finance Committee, which had taken place earlier in the day to discuss this item. He then reported that the Customer Classification and Rate Study done by Kennedy Jenks is at a point where the findings were ready to be reviewed with the Board of Directors. The Board tentatively scheduled a Workshop to discuss this item on May 19 at 9:00 a.m. with a back-up date of May 31.
B. Parking Rental Agreement
Mr. Roebuck reported that Wells Fargo has terminated the agreement for their use of parking spaces in the District staff parking lot.
C. CALPERS plan Contribution
Mr. Roebuck and Ms Kerman introduced this item and answered Directors’ questions.
D. Review of Timing for General manager’s Performance Evaluation
This item was introduced by Director Abel. Following discussion, it was the consensus of the Board that the matter be tabled until a meeting in the fall, at which time a policy statement will be formulated.
6. LEGAL MATTERS
A. Recent and Pending Legal Matters REview
Mr. Wullbrandt reported on legal matters of concern to the District. He noted that a recent court decision appears to say that Proposition 218 applies to water districts.
Legal Counsel departed at this point
7. GENERAL MANAGER’S REPORT
A. Ongoing Projects Update
Mr. Roebuck presented his update on ongoing projects and answered Directors’ questions.
B. Tour of Juncal Dam, Jameson Lake, and Alder Creek
Mr. Roebuck reminded the Directors that the trip to Jameson Lake was scheduled for April 20. Those going will leave the office at 8:00 a.m. and return at 3:00 p.m. Lunch will be served at the Lake.
C. SB 393 (Ortiz) Special District Reform
Mr. Roebuck discussed this item with the Board.
D. Fifth Annual Employee Appreciation Luncheon
Mr. Roebuck reminded the Board of the District Employee Appreciation Luncheon taking place on April 27.
8. DIRECTOR AND STAFF MEETING REPORTS
A. CACHUMA CONSERVATION RELEASE BOARD MEETING OF March 28, 2005
1. State Water Resources Control Board Hearing Technical Issues Update
Director Abel reported on the subject meeting and called Directors’ attention to the material provided in their agenda packets.
B. CACHUMA OPERATION AND MAINTENANCE BOARD MEETING OF March 28, 2005
Director Abel reported on the subject meeting.
C. Central Coast Water Authority Meeting of March 24, 2005
Director Puddicombe was absent and will report on CCWA activities at the next Board of Directors meeting. President Edmonston indicated that CCWA would be looking into alternate water sources, water banking, etc.
D. SANTA BARBARA COUNTY SPECIAL DISTRICTS ASSOCIATION MEETING OF March 28, 2005
Director Wilson reported on the subject meeting and called Directors’ attention to the materials included in their agenda packets.
E. ACWA Board Meeting of March 24-25, 2005, Sacramento
Director Abel reported on the subject meeting and called Directors’ attention to the materials provided in their agenda packets. She reported that ACWA’s “Blueprint for California” has been completed and final drafts will be distributed to the Board when they are available. Director Abel distributed copies of the adopted final draft of the latest revision of the California Water Plan
9. COMMITTEE REPORTS/RECOMMENDATIONS
A. OPERATIONS COMMITTEE
Director Edmonston reported briefly on the work being done by Dr. Bachman on the water supply optimization plan.
B. FINANCE COMMITTEE
Directors Drewry and Wilson reported that all Finance Committee activities had been covered elsewhere in the meeting.
C. PUBLIC INFORMATION COMMITTEE
Directors Abel and Drewry reported that the Public Information Committee met March 21 to discuss the water quality newsletter, and the special newsletter pertaining to Ortega. The special newsletter was delivered to District customers early in April. The water quality newsletter is timed for July delivery.
10. Board information Items
No action was taken on these informational items presented to the Board.
11. AGENDA ITEM REQUESTS
There were no requests from Directors for items other than regular agenda items for the next regular Board meeting scheduled for May 17, 2005.
14. ADJOURNMENT
There being no further business to come before the MWD Board of Directors, the meeting was adjourned at 5:09 p.m.
Approved:
__________________________
Robert M. Edmonston, President
Attest:
__________________________________
Robert L. Roebuck, Secretary
