MINUTES OF A REGULAR MEETING
of the
BOARD OF DIRECTORS
OF THE
MONTECITO WATER DISTRICT
held at the
DISTRICT BOARD ROOM

583 SAN YSIDRO ROAD, MONTECITO, CALIFORNIA
at 2:00 P.M. on TUESDAY, MAY 20, 2003

CALL TO ORDER AND ROLL CALL

The meeting was called to order by President Abel at 2:00 p.m.
Those in attendance were:

There were no members of the public present who wished to speak on items not on the agenda.

CONSENT CALENDAR         

After Board Discussion, it was moved by Director Puddicombe, seconded by Director Edmonston, and carried, with one abstention on item 3-A, to approve the Consent Calendar as presented.

ENGINEERING/DISTRIBUTION/TREATMENT                  

A.                 Project COST SUMMARY FOR MIRAMAR BEACH MAIN EXTENSION PROJECT

Mr. Adjarian and Mr. Mosby presented the cost summary for the Miramar Beach Main Extension Project and answered Directors’ questions. 

B.                 Time Certain: 2:15 p.m. — RECESS TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.8   RE: CONFERENCE WITH LEGAL COUNSEL concerning ACQUISITION of EASEMENT on Uprr property between Eucalyptus Lane and Miramar Hotel 

The Board recessed to closed session at 2:35 p.m. to discuss the above item.  The Board reconvened at 2:45.  President Abel reported that the Board approved staff’s recommendation for the acquisition of easement on UPRR property.

C.                notice of cOMPLETION FOR Miramar Beach Main Extension Project

Mr. Adjarian presented this item.  After Board discussion it was moved by Director Puddicombe, seconded by Director Wilson, and unanimously carried to approve and authorize the recording of the Notice of Completion for the Miramar Beach Main Extension Project.

D.                Award of Bid, Torito Road Water main Extension

Mr. Adjarian and Mr. Mosby answered Directors’ questions on this item.  Following Board discussion it was moved by Director Puddicombe, seconded by Director Edmonston and unanimously carried to approve the award of bid on the Torito Road Water Main Extension Project to Tierra Contracting, Inc. for the amount of $86,630 in a cost share project with the Torito Road Homeowners Association, approval of bid is subject to the stipulations in the staff recommendation on this item.

E.                 Ortega Reservoir Project Update

Mr. Adjarian presented the Board with a brief update on the Ortega and Carpinteria Reservoir Cover Projects and answered Directors’ questions.  Directors’ requested that additional topics be added to the monthly update.

Presentation 

TIME CERTAIN: 3:15 PM: CCRB FY 2003-04 BUDGET, KATE REES, CCRB MANAGER / Fishery Projects Manager  

Ms. Rees presented the CCRB FY 2003-04 Budget and answered Directors’ questions.  Following Board discussion, it was moved by Director Drewry, seconded by Director Wilson, and unanimously carried to ratify the CCRB 2003-04 Budget as presented.

Business and Finance       

A.                 Proposed FUNDING For Certain Capital Projects;

Ms. Kerman and Mr. Adjarian answered Directors’ questions on this item.  Following Board discussion, it was moved by Director Drewry, seconded by Director Wilson and unanimously carried to approve the recommended project funding proposals for the Cater Treatment Plant Land Purchase, the DWR Bella Vista Treatment Plant Loan Reserve, and the COMB Radial Gates Project, appropriating a total of $450,000 from the Capital Repair and Replacement Reserve Fund.

B.                 REVIEW OF DIRECTORS FEES  

The Finance Committee presented this item to the Board.  After Board discussion, it was moved by Director Drewry, seconded by Director Wilson and carried three to two to adjust Directors’ fees to $100 per meeting effective May 1, 2003.  The Board directed Counsel to draft a revision of Ordinance 71, retaining the maximum of 10 meetings per month provision, to be reviewed by the Finance Committee and approved by the Board.

Ordinances / Resolutions        

A.                 Resolution No. 1952 — Board Authorization of Investment of Monies in the local Agency Investment Fund (LAIF)

Ms. Kerman presented this item to the Board.  Following Board discussion, it was moved by Director Drewry, seconded by Director Edmonston and carried by the following roll call vote to approve Resolution 1952 as presented.

AYES: Directors Abel, Drewry, Edmonston, Puddicombe, and Wilson

NOES: None

B.                 Resolution No. 1953 — Clarification of District’s Group Medical Insurance Plan Coverage;

Ms. Kerman presented this item to the Board.  Following Board discussion, it was moved by Director Wilson, seconded by Director Drewry and carried by the following roll call vote to approve Resolution 1953 as presented.

AYES: Directors Abel, Drewry, Edmonston, Puddicombe, and Wilson

NOES: None

DIRECTOR AND STAFF MEETING REPORTS       

A.                 CACHUMA CONSERVATION RELEASE BOARD MEETING OF April 28, 2003

1.         State Water Resources Control Board (SWRCB) Hearing Technical Issues Update

2.         Member Unit Legal Issues Update

3.                  SWRCB Pre-Hearing Conference, May 13, 2003, Sacramento

President Abel briefly reported to the Board on the above meetings and reports.  Mr. Wullbrandt also reported on the May 13 Pre-Hearing Conference.

4.                  Letter to CCRB Approving MWD Participation in Upper SYR Basin Study

President Abel and Mr. Wullbrandt presented the draft letter to CCRB approving MWD participation in the Upper Santa Ynez River Basin Study.  Following Board discussion, it was moved by Director Drewry, seconded by Director Wilson, and unanimously carried to approve the letter and MWD’s participation in the study.

5.                  Tour of CCRB Fisheries Projects with Mr. Sam Schuchat, Executive Director, Coastal Conservancy, April 29, 2003

President Abel reported on the subject tour.

B.                 CACHUMA OPERATION AND MAINTENANCE BOARD MEETING OF April 28, 2003

President Abel reported on the subject meeting.  She noted that Robert Wignot and Brett Gray of COMB will be guests at the next Board meeting to present the COMB 2003-04 Budget and the COMB Capital Improvement Projects Plan to the MWD Board.

C.                CENTRAL COAST WATER AUTHORITY BOARD MEETING OF April 2003

Director Puddicombe reported on the subject meeting.  CCWA agencies are in the process of forming a joint powers organization to perform some of the work previously done by DWR, but not currently possible because of State budget problems.

D.                SAnta BArbara County Special Districts’ Association Meeting of April 2003

Director Wilson reported on the subject meeting, which dealt with municipal service reviews and Special Districts’ Association budget.

E.                 Association of Water Agencies of Santa Barbara County Meeting of April 25, 2003

1.                  Proposed FY 2003-04 AWASBC Budget

Director Wilson reported on the subject meeting.  Following Director Wilson’s report, the Board discussed the proposed Association of Water Agencies of Santa Barbara County FY 2003-04 Budget.  It was moved by Director Puddicombe, seconded by Director Wilson and unanimously carried to ratify the proposed AWASBC FY 2003-04 Budget and authorize staff to send a letter to AWASBC informing them of the Board’s action.

COMMITTEE REPORTS/RECOMMENDATIONS         

A.                 OPERATIONS COMMITTEE

Director Puddicombe reported on the activities of the Operations Committee.

B.                 FINANCE COMMITTEE

Director Drewry reported on the activities of the Finance Committee.

C.                PUBLIC INFORMATION COMMITTEE

President Abel reported on the activities of the Public Information Committee.

LEGAL MATTERS                         

A.                 DISTRICT COUNSEL REPORT

1.         Status Report on Transfer of USBR Facilities to MWD

Mr. Wullbrandt gave a brief status report on the transfer of USBR (Summerland) facilities to MWD.

B.                 County Residential SEcond Units Ordinance Amendments;

Mr. Wullbrandt presented this item to the Board.  After Board discussion, it was moved by Director Edmonston, seconded by director Drewry, and unanimously carried to ratify the actions taken by staff on this matter.

AGENDA ITEM REQUESTS            

Director Edmonston requested that the General Manager’s Workplan be placed on the  agenda for a future regular Board meeting.  President Abel requested that the matter of County Residential 2^nd Units be place on the agenda for a future Board meeting.

ADJOURNMENT

 There being no further business to come before the MWD Board of Directors, the meeting was adjourned at 5:46 p.m.

Approved:

_________________________________
Jan E. Abel, President

Attest:

__________________________________
Evalyn Kerman, Acting Secretary