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REGULAR MEETING Minutes BOARD OF DIRECTORS MONTECITO WATER DISTRICT 583 SAN YSIDRO ROAD, MONTECITO, CALIFORNIA TUESDAY, AUGUST 16, 2005 2:00 P.M.
1. CALL TO ORDER, ROLL CALL, DETERMINATION OF QUORUM
President Edmonston called the meeting to order at 2:00 p.m.
Directors Present: President Robert M. Edmonston Directors Jan E. Abel, W.W. Drewry, Robert W. Puddicombe, and Larry Wilson
Directors Absent: None
Staff Present: Bob Roebuck, General Manager Toni Bailey, Finance and Computer Specialist Chip Wullbrandt, Price, Postel, & Parma Tom Mosby, Engineering Manager Lois Werner, Recording Secretary
Guests Present: Kevin Gustorf, RBF Consulting Karl Meier, RBF Consulting Rick Moore, Sage Consultants, Inc. Jim Proventure, Sage Consultants, Inc.
2. PUBLIC FORUM
There were no members of the public present who wished to speak on matters not on the agenda.
3. CONSENT CALENDAR
Following Board discussion, it was moved by Director Abel, seconded by Director Drewry, and unanimously carried to approve the consent calendar as presented.
4. Time Certain Item: 2:05 P. M.
A. Draft Customer Classification and Water Rate Study Following discussion, the Board agreed that additional work is needed on the study, this should occur next year. A draft letter summary of the study findings concerning customer classifications and water rates from Roger Null was presented to the Board.
5. LEGAL MATTERS
A. Recent and Pending Legal Matters REview (Oral) Mr. Wullbrandt reported on legal matters of interest to the Board and answered Directors’ questions.
B. Legal Expense Analysis The Board discussed the level of legal representation needed by the District at CCRB / COMB meetings. Mr. Wullbrandt noted that his special advocacy activities for CCRB are billed to CCRB. Mr. Wullbrandt suggested that he and Mr. Roebuck continue to discuss meetings and agenda items for which MWD may benefit from his presence. It was also suggested that Director Abel, MWD’s representative to COMB and CCRB, also discuss with Mr. Wullbrandt agenda items where his presence may be desirable. Mr. Wullbrandt expressed his understanding that he should limit his attendance to those meetings and those items for which it appears desirable that he be present. Mr. Roebuck will put together a draft memorandum for review and approval of the Board, clarifying the direction provided by the Board on this matter.
Legal Counsel departed at this point
6. district Operations Report
A. Time Certain Item: 3:00 P.m. – Distribution System Digital and hydraulic Computer Models Demonstration Mr. Gustorf and Mr. Meier gave a presentation on the hydraulic model under development by RBF Consulting and answered questions from the Directors.
Mr. Moore gave a presentation on the Geographic Information System (GIS) being developed for the District by Sage Consultants and answered questions from the Board. B. Ortega Reservoir Project Status Report Mr. Roebuck presented an update on the Ortega Reservoir Upgrade Project
C. Groundwater Basin Well water Level Report Mr. Roebuck presented this item and answered questions from the Board.
7. GENERAL MANAGER’S REPORT
A. LAFCO Municipal Service Review / Sphere of Influence Update Mr. Roebuck presented this item. Following Board discussion, it was moved by Director Abel, seconded by Director Puddicombe, and unanimously carried to authorize the General Manager to send a letter to LAFCO requesting the removal of a section of the text from the Municipal Service Review dealing with consolidation of special districts in the Montecito area.
B. Ongoing Projects Update This report was presented in the agenda packet and was not discussed.
C. COMB/CCRB manager and Attorneys Meeting (Oral) Mr. Roebuck gave the Board highlights of the COMB/CCRB Managers & Attorneys meeting of August 3. it was suggested by Director Abel that this item be listed on future Board meeting agendas prior to the departure of legal counsel.
D. Meeting SCHEDULE and Vacations for August Mr. Roebuck called the Directors’ attention to the August calendar which was included in their agenda packets. This calendar shows staff and Board vacations, as well as regular Board, committee, and regional board meetings.
8. DIRECTOR AND STAFF MEETING REPORTS
A. CACHUMA CONSERVATION RELEASE BOARD MEETING OF July 25, 2005 Director Abel reported on the subject meeting and called the Directors’ attention to the information provided in their agenda packets. Directors Abel and Edmonston agreed that this report should be placed on future agendas prior to legal counsel’s departure.
B. CACHUMA OPERATION AND MAINTENANCE BOARD MEETING OF July 25, 2005 Director Abel reported on the subject meeting. Directors Abel and Edmonston agreed that this report should be placed on future agendas prior to legal counsel’s departure.
C. Central Coast Water Authority Meeting of July 28, 2005 Director Puddicombe reported that there was no meeting in July.
D. SANTA BARBARA COUNTY SPECIAL DISTRICTS ASSOCIATION MEETING OF July 25, 2004 Director Wilson reported on the subject meeting.
E. Association of Water Agencies of Santa Barbara County Meeting of July 22, 2005 Director Wilson reported on the subject meeting. The Association of Water Agencies of Santa Barbara County appears to be on schedule to dissolve by the first quarter of 2006.
F. ACWA Board Meeting, July 28-29, 2005 – Sacramento Director Abel reported on the subject meeting, and called the Directors’ attention to the materials provided in their agenda packets.
9. COMMITTEE REPORTS/RECOMMENDATIONS
A. OPERATIONS COMMITTEE Directors Puddicombe and Edmonston reported that the activities of the Operations Committee had already been covered elsewhere in the meeting.
B. FINANCE COMMITTEE Directors Wilson and Drewry reported that Finance Committee activities had been covered elsewhere in the meeting. Director Wilson initiated discussion of methods of arriving at water sales projections used in the 2005/06 Budget.
C. PUBLIC INFORMATION COMMITTEE
1. Montecito Association Request for Inclusion of Annual Beautification Day Bill Inserts
Directors Abel and Drewry presented a request from the Montecito Association to include a notice of the Montecito Beautification Day in the October mailing of water bills. Following Board discussion, it was moved by Director Abel, seconded by Director Drewry, and unanimously carried to approve the inclusion of the Montecito Association bill insert with the October mailing of water bills.
10. Board information Items
No action was taken on these informational items presented to the Board.
11. AGENDA ITEM REQUESTS
Director Drewry requested that the agenda for the next regular Board meeting scheduled for September 20, 2005 contain an item from Mr. Wullbrandt on what he is doing to prevent conflict of interest problems.
12. ADJOURNMENT
There being no further business to come before the MWD Board of Directors, the meeting was adjourned at 5:52 pm.
Approved:
____________________________ Robert M. Edmonston, President
Attest:
__________________________________ Robert L. Roebuck, Secretary
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