REGULAR MEETING Minutes
BOARD OF DIRECTORS
MONTECITO WATER DISTRICT
583 San Ysidro Road, Montecito, California
TUESDAY, October 17, 2006
2:00 P.M.
1. CALL TO ORDER, ROLL CALL, DETERMINATION OF QUORUM
Vice-President Wilson called the meeting to order at 2:00 p.m.
Directors Present:
Directors Jan E. Abel, W.W. Drewry, Robert W. Puddicombe, and Larry Wilson
Directors Absent:
Director Robert M. Edmonston
Staff Present:
Bob Roebuck, General Manager
Toni Bailey, Business Manager
Tom Mosby, Engineering Manager (briefly)
Chip Wullbrandt, District Counsel
Lois Werner, Recording Secretary
Guests Present
Sam Frye, Petan Co.
Chuck Arnold, Director, Montecito Sanitary District
2. PUBLIC FORUM
There were no members of the public present who wished to speak on any matters not on the agenda.
3. CONSENT CALENDAR
The Minutes of August 15 and September 11 were removed from the Consent Calendar for correction. Following Board discussion, it was moved by Director Drewry, seconded by Director Puddicombe, and unanimously carried to approve the consent calendar as corrected.
4. Cachuma MATTERS
A. CACHUMA CONSERVATION RELEASE BOARD Meetings OF August 28 and September 25, 2006
Director Abel reported on the subject meetings and called the Directors’ attention to the materials presented in their agenda packets.
B. CACHUMA OPERATION AND MAINTENANCE BOARD Meetings OF August 28 and September 25, 2006
Director Abel reported on the subject meetings. The COMB Board has approved the application from Science Applications International Corporation for the environmental portion of the SCC second pipeline project.
C. Cachuma Managers’ and Attorneys’ meetings of September 6 and October 4, 2006
Mr. Roebuck and Mr. Wullbrandt reported on the subject meetings and answered Directors’ questions.
5. LEGAL MATTERS
A. Recent and Pending Legal Matters Review (Oral)
Mr. Wullbrandt answered questions from the Board on current legal matters of interest to the District. He stated that there was no active or pending litigation.
B. Capital Cost Recovery Fee – Request for Grant of Conflict Waiver
Mr. Roebuck introduced this item. The Board discussed this item with Mr. Wullbrandt. Following discussion the Board determined not to pursue the matter further.
C. Annual Legal Expense Analysis
At the request of the Finance Committee, the Board discussed recent legal fees. The MWD’s representative to CCRB, Counsel, and the General Manager will work to resolve the COMB/CCRB reorganization within this calendar year in order to minimize further legal costs.
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6. Business
A. Rauch Communication proposal for Newsletter Services
Mr. Roebuck presented this item. Following Board discussion it was moved by Director Drewry, seconded by Director Puddicombe and unanimously carried to approve the August 22,2006 proposal from Rauch Communication Consultants for FY 2006/07 newsletter services in an amount not to exceed $27,500.
B. 2005/06 Annual Financial Statements and Budget Report
Ms Bailey presented this item and answered Directors’ questions.
C. FOLLOW-UP on Internal Control Comments Resulting from the 2004/05 Audit
Ms Bailey presented this item and answered Directors’ questions.
7. district Operations Report
a. Ortega Reservoir Project Progress Report
Mr. Roebuck presented this item and answered Directors’ questions.
b. Ortega Reservoir Improvement Project – Phase Three Construction Administration and Engineering Services Proposal from Penfield and Smith
Mr. Roebuck presented this item and answered Directors’ questions. Following discussion, it was moved by Director Puddicombe, seconded by Director Drewry, and unanimously carried to approve the October 4, 2006 proposal from Penfield and Smith for Phase 3 construction administration and engineering services in the estimated total amount of $132,530 and authorize the General Manager to send a letter to Penfield and Smith accepting the proposal and notify the Carpinteria Valley Water District of the Board’s action on this item.
c. US Geological Survey Annual Cooperative Water Resources Program at Jameson Lake
Mr. Roebuck
presented this annual item. It
was moved by Director Puddicombe, seconded by Director Abel, and
unanimously carried to approve the expenditure of $9,800 as District’s
share of costs for continuation of the cooperative water resources
program at Jameson Lake for the period from November 1, 2006 through
October 31, 2007 and authorize the General Manager to sign the Joint
Funding Agreement.
d. 2006/07 fire hydrant upgrade program – award of contract
Mr. Roebuck and Mr. Mosby presented this item. Following Board discussion, it was moved by Director Drewry, seconded by Director Puddicombe, and unanimously carried to approve the bid from Tierra Contracting in the amount of $82,020 for the MWD/MFPD Joint Fire Hydrant Upgrade and Replacement Program for FY 2006/07.
e. severy private water main extension agreement – 2888 east valley road
Mr. Mosby presented this item. Following discussion, it was moved by Director Puddicombe, seconded by Director Drewry, and unanimously carried to accept the Private Water Main Extension Agreement from Dana Severy for the private water main extension serving 2888 East Valley Road (Parcel Map 14,510).
f. Distribution system Water Quality Model – Calibration
Mr. Mosby reported on the results of the distribution system water quality calibration test and answered Directors’ questions.
g. Montecito Ranch Estates Private Water Main Extension Agreement – Tract Map 14,290
Mr. Mosby introduced this item and answered Directors’ questions. Following discussion it was moved by Director Puddicombe, seconded by Director Wilson, and unanimously carried to authorize the General Manager to execute the Private Water Main Extension Agreement from Gary Gray, secretary for Montecito Ranch Estates, for the private water main extension serving Tract Map 14,290.
h. MWD / City Distribution System Intertie at Barker Pass – Final Report
Mr. Mosby presented this item and answered Directors’ questions.
i. Integrated Regional Water Management Plan (IRWMP)
Mr. Mosby presented this item and answered Directors’ questions.
8. GENERAL MANAGER’S REPORT
A. Ongoing Projects Update
Mr. Roebuck stated that several of the ongoing projects were previously discussed in the meeting. There were no questions from the Board.
B. Closed session pursuant to Government Code Section 54957(b)(1) – General Manager’s Annual Performance Evaluation and Compensation Review
The Board adjourned to closed session on this item at 4:55 p.m.
The Board reconvened to open session at 6:05 p.m.
It was moved by Director Puddicombe, seconded by Director Drewry, and unanimously carried that the General Manager’s annual salary be adjusted from $145,500 to $160,000 (an increase of $14,500) effective December 8, 2006.
Director Abel asked the Directors to sign up to staff the Montecito Water District table on Montecito Beautification Day, November 4, and passed around a signup sheet.
The remainder of the agenda was continued to the next regular meeting on November 21, 2006.
13. ADJOURNMENT
There being no further business to come before the MWD Board of Directors, the meeting was adjourned at 6:10 pm.
Approved:
__________________________
Larry Wilson, Vice-President
Attest:
__________________________________
Robert L. Roebuck, Secretary
