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 MINUTES
OF A SPECIAL MEETING 583 SAN YSIDRO ROAD, MONTECITO, CALIFORNIA CALL TO ORDER AND ROLL CALL The meeting was called to order by President Abel at 2:00 p.m.
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PUBLIC FORUM There were no members of the public present to speak on matters not on the agenda.
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SECTION 2 |
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Business & Finance A. Time Certain: 3:00 p.m. — Presentation of MWD 2002/03 Audit, Report to management and Proposed Response Ms Kerman introduced Mr. Spangler and Mr. Jackson, who presented the 2002/03 Audit and Report to Management from MacFarlane, Faletti & Co. Ms Kerman then presented the proposed MWD response to the Management Letter and answered Directors’ questions. Following Board discussion, it was moved by Director Wilson, seconded by Director Drewry, and unanimously carried, to accept the 2002/03 Audit and approve the MWD response to the Management Letter. B. Claim of Michael & Laura Corrigan for Property Damage at 622 Cowles Road Ms Kerman presented the claim for damages of Michael and Laura Corrigan. Following Board discussion it was moved by Director Wilson, seconded by Director Drewry and unanimously carried to reject the Corrigans’ claim and forward it to the District’s insurance carrier, ACWA/JPIA. C. Proposed reserve Balance Changes Ms Kerman introduced this item and answered Directors’ questions. Following Board discussion the Board decided to postpone a vote on this item to the November meeting. D. Request of Harri Kallio for exception to MWD meter Fees Ms Kerman introduced this item and presented the request of Mr. Harri Kallio for exemption from the Capital Cost Recovery fee. Following Board discussion it was moved by Director Wilson, seconded by Director Drewry, and unanimously carried to provide Mr. Kallio’s meter at the usual cost, including the Capital Cost Recovery fee. E. Annual Review of MWD 30-year Financial Plan projection Ms Kerman, Director Wilson, and Director Drewry presented this item and answered Directors’ questions. |
Section 4 |
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ENGINEERING/DISTRIBUTION/TREATMENT A. JAMESON LAKE WATER PRODUCTION METER – PROPOSED CHANGE IN METER TYPE AND DATA COLLECTION SYSTEM Mr. Mosby presented this item and answered Directors’ questions. Following Board discussion it was moved by Director Puddicombe, seconded by Director Drewry, and unanimously carried to approve and authorize the purchase and installation of a new H-500XL data collection platform for the Jameson Lake weir and appropriate funding in the amount not to exceed $2,000 from the Capital Repair and Replacement fund. B. State Water Order, Calendar Year 2004 Mr. Mosby introduced this item and answered Directors’ questions. Following Board discussion, it was moved by Director Wilson, seconded by Director Puddicombe, and carried with one abstention to ratify the MWD State Water order in the amount of 1600 acre-feet for Calendar Year 2004. C. DISTRICT SOUTH PORTAL WATER PRODUCTION METER REPORT Mr. Mosby presented this item and answered Directors’ questions. D. DISTRIBUTION SYSTEM OPERATION REPORT – SUMMER OF 2003 Mr. Mosby presented this item and answered Directors’ questions. E. SYCAMORE CANYON ROAD WATER MAIN REPLACEMENT PROGRAM Mr. Mosby reported on the status of this project and answered Directors’ questions. F. Miramar Beach Water main Extension Project Closure Mr. Mosby presented the final report on this project and answered Directors’ questions. G. Ortega Reservoir Project update Mr. Mosby and Ms Kerman reported on the status of this project and answered Directors’ questions. |
SECTION 5 |
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Board of Directors A. Montecito Beautification Day Signups, November i, 2003, 9:00 – 11:30 a.m. A signup sheet was circulated for Directors to indicate their availability and preferred time to staff the District table at Montecito Beautification Day. B. Draft ACWA Water AGency Guidelines President Abel and Counsel Wullbrandt presented this item. Following Board discussion, it was the consensus of the Board that staff indicate to ACWA that the draft guidelines are acceptable as presented and respond with MWD’s present policy position. C. Directors’ Benefits, Compensation and Reimbursement Policy Update The Finance Committee presented this item for Board consideration. Following Board discussion, it was moved by Director Drewry, seconded by Director Edmonston, and carried by a 3 to 2 vote to approve, subject to legal review of the cancellation of Directors’ medical benefits, the revised Directors’ Benefits, Compensation and Reimbursement Policy as presented, and direct staff to prepare the required resolutions to implement the changes. D. Reminder: Special Board Meeting, Wednesday, October 29, 8:45 a.m. – 5:00 p.m. President Abel reminded the Board of the upcoming special meeting on October 29 and informed them that notebooks with all necessary information would be delivered on October 24. |
Section 6 |
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DIRECTOR AND STAFF MEETING REPORTS A. CACHUMA CONSERVATION RELEASE BOARD MEETINGs OF September 16 & 22, 2003 1. State Water Resources Control Board (SWRCB) Hearing Technical Issues Update 2. Member Unit Legal Issues Update President Abel reported on the subject meetings and called Directors’ attention to the information included in their agenda packets. B. Oral Report — CACHUMA OPERATION AND MAINTENANCE BOARD MEETING OF September 22, 2003 President Abel reported on the subject meeting. C. Oral Report — CENTRAL COAST WATER AUTHORITY BOARD MEETINGs OF July and September 2003 Director Puddicombe reported on the subject meetings. D. Oral Report — SANTA BARBARA COUNTY SPECIAL DISTRICTS ASSOCIATION MEETING OF September 2003 Director Wilson reported on the subject meeting. E. ACWA Board Meeting, Sacramento, september 25-26 President Abel reported on the subject meeting. F. ACWA REgion 5 Meeting, Monterey, September 28-29 President Abel reported on the subject meeting. |
SECTION 7 |
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COMMITTEE REPORTS A. Oral Report — OPERATIONS COMMITTEE Director Puddicombe reported that the activities of the Operations Committee had already been covered. B. Oral Report — FINANCE COMMITTEE Director Wilson reported that the activities of the Finance Committee had been covered. C. PUBLIC INFORMATION COMMITTEE 1. Lodging Industry Water Conservation Information Program President Abel reported on the activities of the Public Information Committee and efforts made to-date on the Lodging Industry Water Conservation Information Program. The fall newsletter is in the works and will be in mailboxes before Thanksgiving. |
SECTION 8 |
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MANAGEMENT REPORT A. PENDING ISSUES Update Ms Kerman presented a report on the status of ongoing issues not included elsewhere in the agenda. Director Drewry requested that the issue of residential |
SECTION 8 |
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LEGAL MATTERS A. Ratification of ACWA Committee AppointmentS Nominee for 2004/05 Term Following Board discussion it was moved by Director Puddicombe, seconded by Director Wilson, and unanimously carried to ratify the nomination of Chip Wullbrandt for ACWA Committee appointments. B. DISTRICT COUNSEL REPORT 1. Ocean View Homeowners’ Association Appeal Hearing Notification 2. Residential Second Unit Update Mr. Wullbrandt reported on the above items and answered Directors’ questions. |
SECTION 10 |
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AGENDA ITEM REQUESTS There were no requests from Directors for items other than regular agenda items for next regular Board meeting scheduled for November 18, 2003. |
SECTION 12 |
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ADJOURNMENT There being no further business to come before the MWD Board of Directors, the meeting was adjourned at 5:25 p.m. |
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Approved:
_________________________________ Jan E. Abel, President
Attest:
__________________________________ Evalyn Kerman, Acting Secretary
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©1998 Montecito Water District
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