REGULAR MEETING Minutes
BOARD OF DIRECTORS
MONTECITO WATER DISTRICT
583 San Ysidro Road, Montecito, California
TUESDAY, November 21, 2006
2:00 P.M.
1. CALL TO ORDER, ROLL CALL, DETERMINATION OF QUORUM
Vice-President Wilson called the meeting to order at 2:00 p.m.
Directors Present:
Directors Jan E. Abel, W.W. Drewry, Robert W. Puddicombe, and Larry Wilson
Directors Absent:
Director Robert M. Edmonston
Staff Present:
Bob Roebuck, General Manager
Toni Bailey, Business Manager
Tom Mosby, Engineering Manager (briefly)
Chip Wullbrandt, District Counsel
Lois Werner, Recording Secretary
Guests Present
Sam Frye, incoming MWD Director
Richard Shaikewitz, incoming MWD Director
Mark Poindexter, Poindexter & Associates
Steven Bachman, PhD, District Consultant
2. PUBLIC FORUM
There were no members of the public present who wished to speak on any matters not on the agenda.
3. CONSENT CALENDAR
Director Abel requested that the minutes of October 17 and Accounts Receivable Write-offs be removed from the calendar. Director Drewry requested that the accounts receivable report be removed from the calendar for discussion. Following discussion, it was moved by Director Drewry, seconded by Director Puddicombe, and unanimously carried to approve the consent calendar as corrected.
4. Time Certain Item
A. Time Certain: 2:00 — FY 2005/06 Audited Financial Statements
Mark Poindexter, CPA, presented the audited financials and answered Directors’ questions. Following discussion, it was moved by Director Drewry, seconded by Director Abel, and unanimously carried to accept the FY 2005/06 Audited Financial Statements, and authorize the General Manager to send the response from the General Manager to the Auditor.
B. Time Certain: 2:15 — Semitropic Water STorage Bank REport
Dr. Bachman presented a report on the Semitropic Water Storage Bank and answered Directors’ questions. It was moved by Director Abel, seconded by Director Puddicombe, and carried unanimously, that the Board accept the report and the recommendations contained therein.
5. Cachuma MATTERS
A. CACHUMA CONSERVATION RELEASE BOARD MEETING OF October 23, 2006
Director Abel reported on the subject meeting and directed the Board’s attention to the information provided in their agenda packets.
B. CACHUMA OPERATION AND MAINTENANCE BOARD MEETING OF October 23, 2006
Director Abel reported on the subject meeting.
6. LEGAL MATTERS
A. Recent and Pending Legal Matters REview (Oral)
Mr. Wullbrandt reported on recent legal activities and legal matters of interest to the Board.
B. Consideration of Exempting Special Districts / Government Agencies from Capital Cost Recovery Fee
Mr. Roebuck introduced this item. Following discussion, it was moved by Director Abel, seconded by Director Puddicombe, and carried by a vote of three to one that no further action be taken with regard to the idea of revising Section 3.3 of District Ordinance No. 82 to exempt special districts from the Capital Cost Recovery Fee.
7. Business
A. District Employee Housing Rental Agreements
Mr. Roebuck and Ms Bailey presented this item and answered Directors’ questions. Following discussion, it was moved by Director Abel, seconded by Director Drewry, and unanimously carried to authorize the General Manager to execute rental agreements between the MWD and two employees who live in District-owned housing.
B. Communications Facility Lease Agreement
Ms Bailey presented this item and answered Directors’ questions. It was moved by Director Abel, seconded by Director Puddicombe, and carried, with Director Wilson abstaining due to conflict of interest, to deny the request by New Cingular Wireless to change the existing Site Lease Agreement.
Legal Counsel Departed at this point
C. Quarterly Budget REport
Ms Bailey presented the Quarterly Budget Report and answered Directors’ questions.
D. Quarterly Investment REport
Ms Bailey presented the Quarterly Investment Report and answered Directors’ questions.
E. CCWA REfunding Revenue Bonds
Ms Bailey presented this informational item and answered Directors’ questions.
8. district Operations Report
a. Ortega Reservoir Project Progress Report
Mr. Roebuck reported on the progress of the Ortega Reservoir Project.
b. Ortega REservoir Phase II Notice of Completion
Mr. Roebuck introduced this item and answered Directors’ questions. It was moved by Director Abel, seconded by Director Puddicombe, and unanimously carried to:
1. Direct the General Manager to Approve Change Order No. 12
2. Authorize the General Manager to approve the final payment to Cushman Contracting Corporation (CCC) for Phase Two contract work in the amount of $45,153, (MWD’s share to be $22,576.50)
3. Authorize the General Manager to sign a Memorandum of Understanding between MWD, CVWD, and CCC agreeing that certain items of Phase Two work be deferred until a mutually convenient time. (A Certificate of Deposit has been established in favor of MWD assuring that this work will be completed at the appropriate time.)
4. Authorize the recording of the Notice of Completion for Phase Two Construction at the Ortega Reservoir
5. Authorize the General Manager to instruct Montecito Bank & Trust to release CCC’s certificate of deposit in the name of the Montecito Water District for the amount of $310,000.
c. Annual Water Production vs Usage Analysis
Mr. Mosby reviewed this item with the Board and answered Directors’ questions.
d. Slurry Seal of MWD Pavement and Virginia Road
Mr. Roebuck and Mr. Mosby presented this item. Following discussion, it was moved by Director Abel, seconded by Director Puddicombe, and unanimously carried to appropriate funding from undesignated reserves in an amount not to exceed $16,500 for the slurry seal work performed by Valley Slurry at District facilities including Park Lane Reservoir, District Office, and Bella Vista Treatment Plant; and appropriate funding in an amount not to exceed $4,500 from the 1998A Bond funds for slurry seal work completed as part of the District’s Virginia Road Water Main Replacement Project.
9. GENERAL MANAGER’S REPORT
A. Ongoing Projects Update
Mr. Roebuck presented his report on ongoing projects not covered elsewhere in the agenda and answered Directors’ questions.
10. DIRECTOR AND STAFF MEETING REPORTS
A. Central Coast Water Agency Meetings of August 24, September 28, and October 26 2006
Director Puddicombe left the meeting early and had no report.
B. SANTA BARBARA COUNTY SPECIAL DISTRICTS ASSOCIATION MEETINGs OF August 28, September 25, and October 23, 2006
Director Wilson reported on the subject meetings.
C. LAFCO Annual Conference, San Diego, September 5-7, 2006, and meetings of October 5 and November 2, 2006
Director Wilson reported on the subject meetings.
11. COMMITTEE REPORTS/RECOMMENDATIONS
A. OPERATIONS COMMITTEE
The activities of the Operations Committee had been covered elsewhere in the agenda.
B. FINANCE COMMITTEE
Directors Drewry and Wilson stated that the activities of the Finance Committee were covered elsewhere in the agenda
C. PUBLIC INFORMATION COMMITTEE
Director Abel reported that the Public Information Committee had not met since the last Board meeting, but thanked Mr. Roebuck and those Directors who took part in Montecito Beautification Day. The Committee will be meeting soon after the New Year to begin work on the next newsletter.
12.
Board information Items
No action was taken on these informational items presented to the Board.
13. AGENDA ITEM REQUESTS
There were no requests from Directors for items other than regular agenda items for the next regular Board meeting scheduled for December 19, 2006.
14. ADJOURNMENT
There being no further business to come before the MWD Board of Directors, the meeting was adjourned at 4:58 pm.
Approved:
__________________________
Larry Wilson, Vice-President
Attest:
__________________________________
Robert L. Roebuck, Secretary
