Special Joint MEETING Minutes

BOARD OF DIRECTORS

MONTECITO WATER DISTRICT (mwd)

and

Carpinteria Valley Water District (cvwd)

at

Montecito Fire District Board Room

595 SAN YSIDRO ROAD, MONTECITO, CALIFORNIA

TUESDAY, November 23, 2004

2:00 P.M.

(Or as soon thereafter as a Special Meeting of the MWD Board is completed.)

1.  CALL TO ORDER, ROLL CALL, DETERMINATION OF QUORUM FOR BOTH MWD AND CVWD            (Staff Robert Roebuck and Charles Hamilton)

Director Jan Abel, MWD, and President Fred Lamere, CVWD, called the meeting to order at 2:40 p.m.

MWD Directors Present:

Jan Abel, Robert W. Puddicombe, Larry Wilson

MWD Directors Absent:

W.W. Drewry, Robert Edmonston

CVWD Directors Present

Fred Lamere, Robert Lieberknecht, and June Van Wingerden

CVWD Directors Absent

Matthew Roberts, James Drain

MWD Staff Present:

Robert L. Roebuck, General Manager

Tom Mosby, Engineering Manager

Evalyn Kerman, Business Manager

Chip Wullbrandt, District Counsel, Price, Postel & Parma

David H. Johnson, Ortega Project Manager

Lois Werner, recording secretary

CVWD Staff Present

Charles Hamilton, General Manager

Others Present

Alan Emslie, Padre Associates, Inc

Matt Ingamells, Padre Associates, Inc.

Brett Foster, Penfield & Smith Engineers

Kevin Connors, Penfield & Smith Engineers

Guests Present

Marc Chytilo, legal counsel for Ocean View Estates Homeowners’ Association

William Abel, MWD customer

2.  PUBLIC FORUM           

There were no members of the public present who wished to speak on matters not appearing on the agenda.

3.   Ortega Reservoir Improvement Project 

A.     **cvwd board consider approving mwd’s november 16, 2004 action authorizing additional engineering services as SET forth in a letter from penfield & smith dated october 29, 2004 at a cost of $62,000, of which one-half, or $31,000 will be paid for by cvwd.  (Staff Charles Hamilton) 

CVWD President Fred Lemere and Mr. Hamilton introduced this item to the CVWD Board.  Following Board discussion it was moved by Director Lieberknecht, seconded by Director Van Wingerden, and unanimously carried to approve MWD’s action in authorizing additional engineering services as noted above.

B.     REPORT ON PROJECT STATUS AND RECEIPT OF BIDS FOR PHASE I IN-RESERVOIR CONSTRUCTION WORK FOR ORTEGA RESERVOIR IMPROVEMENT PROJECT. (sTAFF DAVE JOHNSON– Oral REport) 

Mr. Johnson reported on the status of the project and the receipt of bids for Phase One in-reservoir construction work (Ortega Reservoir Retrofit Project) and answered questions from Directors of both Boards. 

C.     **cVWD Board consider approval of mwd’s certification action of the final eir for the Ortega reservoir project. (Staff Charles Hamilton– Oral Report) 

Mr. Lemere requested that Mr. Hamilton introduce this item to his Board. Following Board discussion it was moved by Director Van Wingerden and seconded by Director Lieberknecht to approve MWD’s certification of the Final EIR for the Ortega Reservoir Improvement Project.  The CVWD Board of Directors received comments from Mr. Chytilo.  Following Mr. Chytilo’s remarks, the vote was called and the motion was unanimously carried.
 

D.     **cvwd board approve recommendation regarding award of bid for phase i construction of the ortega reservoir project AND RELATED ENGINEERING SERVICES. (Staff Charles Hamilton) 

Mr. Lemere requested that Mr. Hamilton introduce this item to his Board. Following Board discussion it was moved by Director Lieberknecht, seconded by Director Van Wingerden, and unanimously carried to approve the staff recommendation that MWD consider the award of bid for Phase One construction for the Ortega Reservoir Improvement Project.  It was moved by Director Van Wingerden, seconded by Director Lieberknecht and unanimously carried to approve retention of Penfield & Smith for related engineering services as recommended. 

E.     MWD BOARD Consider Recommendations regarding award of bid for Phase One construction and related engineering services. (STAFF BOB ROEBUCK) 

Ms Abel requested that Mr. Roebuck introduce this item to his Board. Following Board discussion, it was moved by Director Wilson, seconded by Director Puddicombe, and unanimously carried to approve the staff recommendations one through five as noted in the staff report on this item. 

4.      ADJOURNMENT 

There being no further business to come before the Boards, the meeting was adjourned at 3:08 p.m.

                                                                                                Approved: 

                                                                                                __________________________

                                                                                                William W. Drewry, President 

Attest: 

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