MINUTES OF A REGULAR MEETING
of the
BOARD OF DIRECTORS
OF THE
MONTECITO WATER DISTRICT
held at the
DISTRICT BOARD ROOM

583 SAN YSIDRO ROAD, MONTECITO, CALIFORNIA
at 2:00 P.M. on TUESDAY, NOVEMBER 26, 2002

CALL TO ORDER AND ROLL CALL

The meeting was called to order by President Abel at 2:00 p.m.
Those in attendance were:

There were no members of the public present who wished to speak on items not on the agenda.

CONSENT CALENDAR                                                                                       

 After Board discussion, it was moved by Director Wilson, seconded by Director Puddicombe and unanimously carried, to approve the Consent Calendar as presented.

ENGINEERING/DISTRIBUTION/TREATMENT                                                  

1. Award of Bid for MFPD/MWD FY 2002-03 Fire Hydrant Replacement Program

After Board discussion, it was moved by Director Puddicombe, seconded by Director Drewry and unanimously carried, to accept the bid from Tierra Contracting, authorize the General Manager to direct incidental site restoration work as appropriate, and authorize the General Manager to prepare the notice of award of contract and notice to proceed subject to the stipulations noted in the staff memo on this item.  No MWD funding appropriation was needed; this program is funded by the Montecito Fire Protection District.

2. Approval of 809 Park Lane Quitclaim and Grant of MWD Pipeline Easement

Mr. Adjarian introduced this item and answered Directors’ questions.  After Board discussion, it was moved by Director Puddicombe, seconded by Director Wilson, and unanimously carried, to authorize the General Manager to approve for recording the easement quitclaim for an abandoned water line over 809 Park Lane, and to accept and approve for recording the new grant of pipeline easement over 809 Park Lane.

3. Approval of Letter to Miramar Beach Homeowners Association RE: Miramar Beach Main Extension Project;
    

Mr. Adjarian, Mr. Wullbrandt, and Mr. Mosby answered Board members’ questions on this item.  Following Board discussion, it was moved by Director Puddicombe, seconded by Director Drewry, and unanimously passed to approve the letter to MBHOA amending the MBHOA/MWD agreement of June 4, 2002 and delaying start of the Miramar Beach Main Extention Project to no later than February 15, 2003.

4. Approval for Proposed New Main Dam Access Stairway, Jameson Lake

Mr. Adjarian introduced this item.  Following Board discussion, it was moved by Director WiIson, seconded by Director Drewry, and unanimously passed to approve the construction of a new safety access stairway at the main dam at Jameson Lake and to appropriate funds in the amount of $30,000 from the 1998A Bond fund for this project.

5. TIme Certain: 3:30 — Proposal for Consulting Services to Evaluate Possible MWD Participation in Conjunctive use Project with GWD

Mr. Steven Bachman, Ph.D. was present to answer Directors’ questions on this item. Following Board discussion, it was moved by Director Puddicombe, seconded by Director Wilson, and unanimously passed to approve retaining Mr. Bachman’s consulting services, for an amount not to exceed $7,500, to evaluate the feasibility of MWD participation in Goleta Water District’s conjunctive use project, and to appropriate funds from the Working Capital Reserve for this amount.

6. Request by MERRAG for MWD funding of Emergency Response Van (ERV) Portable Garage

Following Board discussion, it was decided to take no action on the item and to authorize the General Manager to pursue further discussion with MERRAG and the MFPD with regard to the possibility of MWD purchasing the portable structure to be placed on District property for MERRAG’s use, rather than contributing money to MERRAG for the structure.

7. Ortega Reservoir Project update

Mr. Adjarian briefly reported to the Board of Directors on the status of the Ortega Reservoir Project and answered Directors’ questions. 

Business and Finance                                                                                 

1. Consideration of MWD Water Rates and Service Charges for 2003

1.      Resolution No. 1948: Adoption of Water Rates and Service Charges for 2003

Following Board discussion, it was moved by Director Wilson, seconded by Director Drewry, to adopt Resolution No. 1948, to become effective January 1, 2003 and passed by the following roll call vote:

Ayes: Abel, Drewry, Puddicombe, Wilson

Noes: None

Absent: Edmonston
 

B.                 Proposed Revision of FY 2002/03 Budget for Main Replacement Carryover Projects

Following Board discussion, it was moved by Director Wilson, seconded by Director Drewry and unanimously carried to revise the FY 2002/03 budget to include the FY 2001/02 remaining balance of $54,000 for the Park Lane Project.

3.  Review of the Continuing Disclosure REquirement for   1998A Bonds

Following Board discussion, it was moved by Director Wilson, seconded by Director Drewry, and unanimously passed to approve the FY 2001/02 District submission to the Trustee for the 1998A Bonds.

DIRECTOR AND STAFF MEETING REPORTS                                                 

1. CACHUMA CONSERVATION RELEASE BOARD MEETING OF October 28, 2002

1. State Water Resources Control Board Hearing Technical Issues Update

2. Member Unit Legal Issues Update

3. CCRB / ID #1 Fy 2002-03 Budget Augmentation for Water Quality Modeling documentation

President Abel reported that Chuck Evans is retiring from CCRB at the conclusion of the December meeting.  Kate Rees will be taking over the job of CCRB Manager/Fishery Projects Manager.  CCRB has signed a settlement agreement on water rights in regard to the members of the Invitation to Talk Group.  President Abel requested that the Board ratify the CCRB / ID #1 FY 2002/03 Budget Augmentation as discussed in a memo to CCRB members from Chuck Evans, CCRB Consultant Manager.  Following discussion, it was moved by Director Wilson, seconded by Director Drewry, and unanimously passed, to ratify the CCRB Budget augmentation and appropriate funds in the amount of $2,835 for this purpose from the Working Capital Reserve.

2. CACHUMA OPERATION AND MAINTENANCE BOARD MEETING OF October 28, 2002

President Abel reported on the subject meeting and called the Directors’ attention to the COMB Manager’s 2002-2003 Goals and Objectives and the COMB memo regarding the Ortega Reservoir perimeter security fencing provided in their agenda packets.  She also reported on the status of the COMB SCADA system project, which has been approved by the COMB Board.

3. CENTRAL COAST WATER AUTHORITY BOARD MEETING OF October 2002

Director Puddicombe reported on the subject meeting.  CCWA is setting up basic guidelines on water transfers and sales.

4. SANTA BARBARA COUNTY SPECIAL DISTRICTS ASSOCIATION MEETING OF October 2002

1. Report on CALAFCO 2002 Annual Conference

Director Wilson reported on the subject meeting and Mr. Adjarian commented on the CALAFCO conference.

5. Association of Water Agencies of Santa Barbara County Meeting of October 25, 2002

Director Wilson reported on the subject meeting.

3. PUBLIC INFORMATION COMMITTEE

President Abel reported on the activities of the Public Information Committee.

GENERAL MANAGER’S REPORT                                                                     

1. PENDING ISSUES Update

Mr. Adjarian presented the Board with an updated report on pending District issues and answered Directors’ questions.

2. Reminder: Board Workshop: Discussion of MWD Water Use Classification System; December 9, 2002, 9:00-12:00

President Abel notified the Directors that this workshop had been cancelled and would be rescheduled for some time in January 2003.

LEGAL MATTERS                                                                                                    

1. DISTRICT COUNSEL REPORT 

Mr. Wullbrandt reported to the Board on the status of HR 5399, which was not considered by Congress prior to the conclusion of the current session, and will be re-introduced in the 2003 session. 

2.  recess to closed session pursuant to government code section 54956.9 (a); conference with legal counsel —existing litigation: ocean view estates homeowners association v montecito water district, et al.; case no. 1067147

The Board adjourned to closed session at 5:00 to confer with Counsel on the above litigation.

The Board reconvened to open session at 5:10.  President Abel reported that the Board had taken no action.

 

SECTION 12

AGENDA ITEM REQUESTS                                                                            

President Abel requested that the matter of the portable garage for the MERAGE ERV be placed on the December agenda.

ADJOURNMENT 

There being no further business to come before the MWD Board of Directors, the meeting was adjourned at 5:18 p.m.

_________________________________
Jan E. Abel, President

Attest:

_________________________________
Frederick J. Adjarian, Secretary