Directors Present:

Directors Absent:

Staff Present:

PUBLIC FORUM

SECTION 2

There were no comments from the members of the public during public forum.

CONSENT CALENDAR

SECTION 3

A. Minutes of November 28, 2000 Board Meeting
B. Water Production Report for November 2000
C. Water Sales Reports for November 2000
D. Water Works Operation Report for November 2000
E. Investment of District Funds
F. Payment of Bills for November 2000
G. October 2000 Cash Flow with November Sales
H. FY 1999/2000 Continuing Disclosure for 1996 CCWA Bonds
I. FY 1999/2000 Continuing Disclosure for 1998A Bonds

BOARD OF DIRECTORS
NOTE:  President Puddicombe asked that Section 4 be considered in its entirety by the Board after all other MWD business had been completed.

1. OATHS OF OFFICE FOR DIRECTORS JAN E. ABEL, LARRY WILSON, STEVEN BACHMAN, AND WILLIAM W. DREWRY.

Manager Adjarian administered the oath of office for Directors Jan E. Abel, William W. Drewry and Larry Wilson. Manager Adjarian remarked that he would administer the oath to Director Steven Bachman as soon as possible before the next Board meeting.

2. ELECTION OF BOARD OFFICERS AND CONSIDERATION OF VARIOUS BOARD APPOINTMENTS FOR 2001.

President Puddicombe announced that an election would be held for President and Vice-President. President Puddicombe turned over the meeting to Board Secretary Fred Adjarian. Secretary Adjarian opened the nominations process. Director Puddicombe nominated Vice-President Abel as President of the Board; Director Wilson seconded the motion. There being no other nominations, nominations were declared closed by Secretary Adjarian. Jan E. Abel was unanimously elected President of the Board of Directors.

Secretary Adjarian then announced that the nominations were open for Vice-President of the Board. Director Wilson moved that Director Drewry be nominated as Vice-President. Director Puddicombe seconded the motion. There being no other nominations, the nominations were declared closed by Secretary Adjarian. William W. Drewry was unanimously elected Vice-President of the Board of Directors.

At this time, Secretary Adjarian turned over the meeting to President Abel. A motion was made by Director Wilson, seconded by Vice-President Drewry and unanimously carried that Fred J. Adjarian be appointed General Manager/Secretary of the District, at his present salary and under the blanket bond for the amount recommended by ACWA/JPIA.

A motion was made by Director Puddicombe, seconded by Vice-President Drewry, and carried unanimously, to retain the firm of Price, Postel & Parma as attorneys for the District

A motion was made by Director Wilson, seconded by Director Puddicombe and unanimously carried that Evalyn S. Kerman be appointed Business Manager/Auditor and Assistant Secretary of the District, at her present salary and under the blanket bond for the amount as recommended by ACWA/JPIA.

A motion was made by Director Puddicombe, seconded by Vice-President Drewry, and carried unanimously, to retain the firm of MacFarlane, Faletti & Co. LLP as independent auditors to the District.

A motion was made by Director Wilson, seconded by Vice-President Drewry and unanimously approved that the Board designate Santa Barbara Bank & Trust as the depositor for MWD’s funds.

A motion was made by Director Puddicombe, seconded by Vice-President Drewry and unanimously carried to adopt the New Robert’s Rules of Order, Second Revised Edition which is currently on file in the MWD library for all Board proceedings.

A motion was made by Director Wilson, seconded by Vice-President Drewry, and unanimously carried that the provisions of Government Code Section Nos. 54956 and 54956.6 be adopted as the manner by which all special Board of Directors meetings and emergency Board of Directors meetings would be called, noticed, and conducted.

Vice-President Drewry made a motion, seconded by Director Wilson, and unanimously carried that the designated MWD regular board meeting date, place and time would be the third Tuesday at 583 San Ysidro Road at 2:00 p.m.

3. APPOINTMENT OF BOARD COMMITTEES BY PRESIDENT.

President Abel asked the Board to review the current committee assignments and submit suggestions for any changes in assignment to her prior to the next Board meeting.

At this time a brief recess was taken to allow Directors to sign their oaths of office as required by the County Registrar of Voters.

1. REPORT ON HIGHLINE TRANSMISSION BREAK BETWEEN DOULTON TUNNEL AND SOUTH PORTAL METER.

Engineering Manager Mosby reported for the Board’s information about the recent main break between the Doulton Tunnel and the South Portal meter. This item had been reviewed by the Board’s Operations Committee. Staff would be returning to the Committee at its next meeting in January to review cost estimates to replace the damaged reach of Highline.

2. RIVEN ROCK PARK WATER MAIN EXTENSION PROJECT

Engineering Manager Mosby reported to the Board that MWD was in receipt of bids for the construction of the MWD main extension into the southerly portion of Riven Rock Park. Various questions from Directors were answered about the project regarding costs and scheduling. The Board directed Manager Adjarian not to proceed with the project until such time as the RRMWC had met all financial and legal terms and conditions established by the District in its letter of December 20^th (to RRMWC). A motion was made by Director Wilson, seconded by Vice-President Abel and unanimously carried to approve the receipt of bids for the construction of the MWD main extension into the southerly portion of Riven Rock Park and authorized the release of bids and correspondence to the Riven Rock Mutual Water Company and Mr. Terry Cunningham regarding specific conditions and requirements for the award of bid.

3. DRAFT OPERATIONAL CONCEPT FOR MWD DIVERSIONS AT FOX CREEK.

Manager Adjarian reviewed with the Board the proposed final letter to the USFS and answered questions on this topic. It was noted that the draft letter had been reviewed by Counsel Wullbrandt and Jean Balridge. A motion was made by Vice President Abel, seconded by Director Wilson and unanimously carried to approve the proposed engineering diversion concept for Fox Creek and to authorize the General Manager to send the proposed final letter to the USFS.

4. AMENDED COST PROPOSAL FROM FUGRO WEST, INC., REGARDING SUPPLEMENTAL GEOTECHNICAL SERVICES FOR ORTEGA RESERVOIR COVER PROJECT.

Manager Adjarian reported MWD’s geotechnical consultant was required to complete additional studies and had had to revise the cost estimate previously discussed with the Board. A motion was made by Director Drewry, seconded by Director Wilson and unanimously carried to approve a revised cost estimate for supplemental geotechnical studies on the Ortega Reservoir Cover Project for a not-to-exceed fee of $6,000 (MWD’s share is $3,000).

5. ROMERO RESERVOIR PUMP STATION PROJECT/STATUS REPORT.

Engineering Manager Mosby updated the Board on this project, and the continued need for the execution of the required easement from Mrs. Constance Fearing.

6. JUNCAL MAIN AND AUXILLIARY DAM REFLECTION SURVEY.

Manager Adjarian and Engineering Manager Mosby briefly reviewed this bi-annual survey data with the Board. Director’s questions were answered.

7. TECHNICAL UPDATE ON INLET/OUTLET PIPING FOR ORTEGA RESERVOIR COVER PROJECT.

Manager Adjarian reviewed the project diagrams prepared by Padre Associates, Inc., with the Board and updated the Board on the status of the inlet/outlet piping project. The project is estimated to begin sometime in March.

1. REQUEST FOR APPROPRIATION FOR MWD OFFICE FURNITURE.

 

Manager Adjarian explained the request for additional funding to complete the updating the Customer Service Department furniture. This matter was reviewed by the Operations Committee, and recommended for Board approval. A motion was made by Director Drewry, seconded by Vice-President Abel and unanimously carried to approve and appropriate $2,000 from the MWD Capital Repair and Replacement/Operations Reserve Fund for additional office furniture.

 

2. CONSIDERATION OF DIRECTOR’S COMPENSATION FOR 2001.

President Puddicombe introduced this item and commented that it had been the Board’s past practice to increase Director meeting fees by the cost-of–living increase included in the current year’s employee salary budget. A motion was made by Vice-President Abel, seconded by President Puddicombe and carried 3-0-1, with Director Drewry opposed, to increasing Director’s compensation for a cost-of-living increase of 2.5% or $3.30, effective January 1, 2001.

ORDINANCES/RESOLUTIONS

SECTION 8

A. RESOLUTION NO. 1905 ANNUAL INVENTORY OF DISTRICT LANDS AND AIR SPACE.

President Puddicombe stated that this resolution is an annual requirement for MWD to inventory of property in excess of MWD needs. Manager Adjarian briefly reviewed Resolution No. 1905. A motion was made by Vice-President Abel, seconded by Director Drewry to approve Resolution No. 1905 concerning the inventory of District lands and air space. A roll call resulted as follows:

AYES: Directors Abel, Drewry, Puddicombe, Wilson
NOES: None
ABSENT: Bachman
ABSTAIN: None

DIRECTOR AND STAFF MEETING REPORTS 

SECTION 9

1. ACTIVITIES OF MONTECITO ASSOCIATION MEETING OF DECEMBER.

Director Drewry reported on the December Montecito Association meeting. Director Wilson mentioned that the December Board meeting would be his last full Association meeting.

2. CACHUMA OPERATION AND MAINTENANCE BOARD MEETING OF DECEMBER 18, 2000.

Vice-President Abel reported on the Cachuma Operation and Maintenance Board meeting which was brief. In addition, the COMB Board approved FY 2000/01 Goals and Objectives for the COMB Manager.

3. CALIFORNIA SPECIAL DISTRICTS ASSOCIATION MEETING OF DECEMBER 18, 2000.

Director Wilson reported that the CSDAs’ lobbyist spoke of pending regulations that will impact all special districts. In addition, an election will be held January 22, 2001 for the Special District Association’s representative to Santa Barbara County LAFCO.

COMMITTEE REPORTS / RECOMMENDATIONS

SECTION 10

1. OPERATIONS COMMITTEE.

President Puddicombe reported that all the items reviewed at both of the December Operations Committee meetings were already reported on and had nothing additional to add.

2. FINANCE COMMITTEE.

Director Wilson stated that all items reviewed at the December Finance Committee meeting were already reported on, and that he had nothing additional to add.

3. PUBLIC INFORMATION COMMITTEE.

Vice-President Abel noted that the Public Information Committee would be preparing the next newsletter and asked for suggestions from the Board regarding prospective topics. In addition, she briefly reported on the status of the proposed MWD fact sheet.

GENERAL MANAGER’S REPORT

SECTION 11

1. REQUEST TO HIRE REPLACEMENT ADMINISTRATIVE SECRETARY.

Manager Adjarian answered questions by the Board in regards to this matter. A motion was made by Director Wilson, seconded by Director Drewry and unanimously carried to approve the redefinition of the Secretary/Office Technician from Range 194 to Range 190 and to hire a new replacement for the position at Step E.

  B. REQUEST FROM MS. LYNN RODRIGUEZ TO      
      AMEND SERVICES CONTRACT TO COMPLETE 
      URBAN WATER MANAGEMENT PLAN UPDATE.

President Puddicombe noted that MWD’s Urban Water Management Plan update is very important. This plan will be integrated with MWD’s basic operations plan, and serve as the basis for updates to MWD’s strategic plan and master plan of capital facilities. Manager Adjarian updated the status of the preparation of the plan update and answered questions. A motion was made by Director Wilson, seconded by President Puddicombe and unanimously carried to approve an increase for professional services contract from Ms. Lynn Rodriquez in the amount of $3,225 to complete MWD’s 2000 Urban Water Management Plan Update.

  C.  PROPOSED RESPONSE TO LETTER FROM    
       MONTECITO FIRE PROTECTION DISTRICT 
       REGARDING REPLACEMENT OF FIRE HYDRANTS.

Manager Adjarian reviewed a letter sent by the MFPD to President Puddicombe requesting the formation of a joint ad hoc committee to review the replacement of fire hydrants. Manager Adjarian presented an additional response drafted by MWD staff to Chief Mc Clain regarding the details of the formation of the joint ad hoc committee.

President Puddicombe asked for a three minute break at 4:00 p.m.

1. REPORT BY DISTRICT COUNSEL REGARDING PHASE 1 CALIFORNIA STATE WATER RESOURCES CONTROL BOARD (SWRCB) HEARINGS, NOVEMBER 6, 2000, IN SACRAMENTO.

MWD Counsel Wullbrandt provided a summary presentation of the recent SWRCB Phase 1 hearings.

            B.   DISTRICT COUNSEL REPORT.

Counsel Wullbrandt commented that a meeting was held in regards to the appropriation of the Federal Salmon Restoration and Proposition 13 Salmon Restoration funds. President Abel mentioned how extraordinarily successful CCRB has been in receiving funding for various projects this year.

There were no requests by Board members to add items to the January 16, 2001 meeting agenda.

There being no further business to come before the MWD Board of Directors, the meeting was adjourned at 4:30 p.m.

Robert W. Puddicombe, President

Attest:

Frederick J. Adjarian, Secretary