REGULAR MEETING Minutes
BOARD OF DIRECTORS
MONTECITO WATER DISTRICT
583 SAN YSIDRO ROAD, MONTECITO, CALIFORNIA
TUESDAY, December 20, 2005
2:00 P.M.
1. CALL TO ORDER, ROLL CALL, DETERMINATION OF QUORUM
President Edmonston called the meeting to order at 2:00 p.m.
Directors Present:
President Robert M. Edmonston
Directors Jan E. Abel, W.W. Drewry, Robert W. Puddicombe, and Larry Wilson
Directors Absent:
None
Staff Present:
Bob Roebuck, General Manager
Toni Bailey, Finance and Computer Specialist
Mark Manion, for District Counsel
Steve Hickox, Water Treatment Supervisor
Lois Werner, Recording Secretary
Guests Present
Maria Herold
2. PUBLIC FORUM
There were no members of the public present who wished to speak on subjects not on the agenda.
3. CONSENT CALENDAR
Prior to discussion, item 3-E, Accounts Receivable Write-offs, was removed from the agenda. The minutes of December 14, 2005 were removed from the consent calendar to be approved at a later meeting. Following Board discussion, it was moved by Director Drewry, seconded by Director Abel, and unanimously carried to approve the consent calendar as presented, with the minutes of November 15, 2005 as amended.
4. LEGAL MATTERS
A. Ordinance No. 86 – Claims Processing Ordinance
Mr. Manion presented this item and answered Directors’ questions. Following discussion, it was moved by Director Drewry, seconded by Director Wilson, and carried by the following roll-call vote to approve Ordinance No. 86 as presented:
Ayes: Abel, Drewry, Edmonston, Puddicombe, Wilson
Noes: None
Abstain: None
B. Recent and Pending Legal Matters REview – Oral Report
In the absence of Mr. Wullbrandt, there was no legal matters review.
5. Cachuma matters
A. CACHUMA CONSERVATION RELEASE BOARD MEETING OF November 21, 2005
Director Abel reported on the subject meeting.
B. CACHUMA OPERATION AND MAINTENANCE BOARD MEETING OF November 21, 2005
Director Abel reported on the subject meeting. COMB General Manager Bob Wignot has resigned, effective February 26, 2006.
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6. district Operations Report
A. Ortega Reservoir Project Staff Report
Mr. Roebuck presented this item and answered Directors’ questions.
B. REport on Unaccounted Water
Mr. Roebuck presented this annual item and answered Directors’ questions.
C. Juncal Dam – DSOD Inspection and MWD Report on Dam Operation and Conditions
Mr. Roebuck presented this item and answered Directors’ questions.
D. 932 Park Lane – Quitclaim of MWD Pipeline Easement over APN 7-020-22
Mr. Roebuck presented this item. Following discussion, it was moved by Director Puddicombe, seconded by Director Edmonston, and unanimously carried to approve the quitclaim of the MWD pipeline easement over APN 7-020-22.
7. District Business Report
A. Analysis of Cash Flow
Ms Bailey presented this item and answered Directors’ questions.
B. Report from Finance Specialist regarding the use of 1998 Bond Funds
Ms Bailey presented this item and answered Directors’ questions.
C. Report from Finance Specialist Regarding funding of Bella Vista Network Upgrade Project
Ms Bailey presented this item and answered Directors’ questions.
D. Savings Achieved on Southern California Edison Accounts
Mr. Hickox presented this item and answered Directors’ questions.
8. Resolutions
At the consensus of the Board, all resolutions were approved in a single vote, following Board discussion.
A. Resolution No. 2006 – Authorizing Signers for LAIF account
It was moved by Director Abel, seconded by Director Drewry, and carried by the following roll-call vote to approve Resolution No. 2006 as presented:
Ayes: Abel, Drewry, Edmonston, Puddicombe, Wilson
Noes: None
Abstain: None
B. Resolution No. 2007 – Authorizing Signers for Checking Account
It was moved by Director Abel, seconded by Director Drewry, and carried by the following roll-call vote to approve Resolution No. 2007 as presented:
Ayes: Abel, Drewry, Edmonston, Puddicombe, Wilson
Noes: None
Abstain: None
C. REsolution No. 2008 – Resolution Of Appreciation for Evalyn Kerman
It was moved by Director Abel, seconded by Director Drewry, and carried by the following roll-call vote to approve Resolution No. 2008 as presented:
Ayes: Abel, Drewry, Edmonston, Puddicombe, Wilson
Noes: None
Abstain: None
D. Resolution No. 2009 – Annual Inventory of District Lands and Air Space
It was moved by Director Abel, seconded by Director Drewry, and carried by the following roll-call vote to approve Resolution No. 2009 as presented:
Ayes: Abel, Drewry, Edmonston, Puddicombe, Wilson
Noes: None
Abstain: None
9. Board of Directors
A. 2006 District Reorganization
President Edmonston announced that an election would be held for President and Vice-President. Director Drewry nominated Directors Edmonston and Wilson as President and Vice President of the Board respectively; Director Wilson seconded the motion. There being no other nominations, nominations were declared closed. Robert M. Edmonston was elected President of the Board of Directors and Larry Wilson was elected Vice-President of the Board of Directors.
It was moved by Director Abel, seconded by Director Drewry, and unanimously carried to appoint the General Manager as Board Secretary, and set a $100,000 bond; retain the firm of Price, Postel and Parma as District Counsel; appoint the Business Manager as Assistant Board Secretary and auditor, and set a $100,000 bond; designate Santa Barbara Bank and Trust as depository for District funds; and designate the Montecito Water District offices as the place for all regular meetings of the Board of Directors, to be held at 2:00 p.m. on any Tuesday of every month, generally to be on at least the third Tuesday and on such additional Tuesdays as the Board President and/or Secretary determine to be necessary based on the demands of District business.
B. Request for input Regarding Various Board/Committee Assignments for 2006 — Oral
President Edmonston requested that Directors let him have their input on committee and regional board assignments before the next meeting of the Board.
10. GENERAL MANAGER’S REPORT
A. Ongoing Projects Update
Mr. Roebuck presented his ongoing projects report and answered Directors’ questions. President Edmonston appointed the Finance Committee to prepare a report for the Board on establishing reserve funds.
B. Discuss Process for Review of Employee Compensation Study — OraL
Mr. Roebuck reported that the employee compensation study from the Epler Company is close to completion. There is a question of having a separate Board workshop to discuss and review this report, or incorporating this in a regular Board meeting. Following discussion, it was the general consensus of the Board that the Finance Committee should review the report and come back to the Board with a recommendation for review by the Board in either a workshop or a regular meeting.
11. DIRECTOR AND STAFF MEETING REPORTS
A. SANTA BARBARA COUNTY SPECIAL DISTRICTS ASSOCIATION MEETING OF November 21, 2005
Director Wilson reported on the subject meeting where he was requested to run for the LAFCO board.
B. ACWA Board Meeting, November 17 & 18, 2005, Sacramento
Director Abel reported on the subject meeting. A copy of ACWA’s report on the legislative voting record on water issues for the past year is available in the General Manager’s office.
C. ACWA Fall Conference, November 30 - December 2, 2005, San Diego
Director Abel & Mr. Roebuck reported on the ACWA Fall Conference.
D. Association of Water Agencies of Santa Barbara County meeting of October 28, 2005
Director Wilson reported on the subject meeting, where a vote was taken to dissolve the Association of Water Agencies of Santa Barbara County. The January 2006 meeting will be the last for this agency. The County Water Agency will be taking on the tasks of regional cloud seeding and the watershed sanitary survey.
12. COMMITTEE REPORTS/RECOMMENDATIONS
A. OPERATIONS COMMITTEE
Directors Puddicombe and Edmonston reported that the activities of the Operations Committee had been covered elsewhere in the meeting.
B. FINANCE COMMITTEE
Directors Drewry and Wilson reported that the activities of the Finance Committee had been covered elsewhere in the meeting.
C. PUBLIC INFORMATION COMMITTEE
Director Abel reported that the Public Information Committee sent a correction to the NewsPress for the story published after the December 14 Public Hearing. The Committee met December 5 to discuss the hearing plans and the newsletter to come out in January 2006.
13. Board information Items
No action was taken on these informational items presented to the Board.
14. AGENDA ITEM REQUESTS
There were no requests from Directors for items other than regular agenda items for the next regular Board meeting scheduled for January 17, 2006.
15. ADJOURNMENT
There being no further business to come before the MWD Board of Directors, the meeting was adjourned at 3:57 pm.
Approved:
____________________________
Robert M. Edmonston, President
Attest:
__________________________________
Robert L. Roebuck, Secretary
