Tuesday, March 16, 1999

MINUTES OF A REGULAR MEETING
of the
BOARD OF DIRECTORS OF THE MONTECITO WATER DISTRICT
held at the
DISTRICT BOARD ROOM

583 SAN YSIDRO ROAD, MONTECITO, CALIFORNIA
at 2:00 p.m. on TUESDAY, MARCH 16, 1999

CALL TO ORDER AND ROLL CALL

The meeting was called to order by President Puddicombe at 2:00 p.m.
Those in attendance were:

Present:	Directors Abel, Campbell, Jones, Puddicombe, Wilson
Absent:	None
Also Present:	C. Charles Evans, General Manager/Secretary Tom Mosby, Engineering Manager Evalyn Kerman, Business Manager Chip Wullbrandt, District Counsel Gary Ricks, Counsel Cathy Muneio, Secretary Ben Wiener Mark Grivetti, Dames & Moore Mike Hoover, Hoover & Associates Richard Monk, Hollister & Brace

PUBLIC FORUM

There were no comments made from the public during public forum.

CONSENT AGENDA

A correction was suggested to the minutes of February 16, 1999. A motion was made by Director Campbell, seconded by Director Abel and unanimously carried to approve the consent agenda, including the amended minutes of February 16, 1999.

ACTIVITIES OF MONTECITO ASSOCIATION

Director Wilson reported that the Montecito Association was considering beautifying San Ysidro Lane at 101. The Business Manager said that she had received a letter from the Montecito Association, requesting District water, but the request was vague. Director Wilson said he felt this request should be considered by the Public Information Committee. Staff was asked to contact the Montecito Association to get a better clarification of its request, and to come up with a policy regarding such requests.

PETITION BEFORE STATE WATER RESOURCES CONTROL BOARD CONCERNING
PACIFICA GRADUATE INSTITUTE, 249 LAMBERT ROAD

The Board further considered the matter regarding waste discharge to Toro Canyon from the Pacifica Graduate Institute. Brad Hagemann with the Regional Water Quality Control Board participated in the discussion by conference call. Mike Hoover, geologist, and Mark Grivetti, Dames & Moore, both representing the Lambert Road Homeowners Association, reported their findings regarding this matter. After considerable discussion, a motion was made by Director Abel, seconded by Director Wilson, and carried 4-1, with Director Campbell opposed, to accept the recommendation of staff that the District should continue to monitor the matter and to send a letter to the State Board to encourage Pacifica to investigate sewering, with a report back to the MWD Board in 90 days. The letter to the State Board will be reviewed at the Special Board Meeting on March 19, 1999.

ADDENDUM TO BID CONTRACT FOR CHELHAM WAY / CLOYDON CIRCLE

President Puddicombe said that the Operations Committee had considered expanding the Chelham pipeline replacement contract to include a main replacement for Cloydon Circle, a cul de sac off of Chelham Way, and was recommending Board approval. A motion was made by Director Abel, seconded by Director Wilson, and unanimously carried to approve the additional contract amount of $24,378 to Lash Construction for the replacement of the Cloydon Circle water main, and to appropriate that amount from the 1998A bond funds for this water main replacement project.

MODIFIED PROPOSAL RELATIVE TO RELOCATION OF HIGHLINE
AT 2303 BELLA VISTA DRIVE.

The Engineering Manager said he met with Mr. Trenholme and that Mr. Trenholme was willing to pay only $30,000 for relocating the 14" Highline, but that the District would receive a valuable easement at no cost for this new location. A motion was made by Director Abel, seconded by Director Wilson and unanimously carried to approve an award of bid for the Highline relocation in the amount of $72,760 to Lash Construction, subject to receiving $30,000 from the owner, and to appropriate an additional $10,000 from the 1998A bond funds for a total of $58,000, for engineering, surveying and construction for the relocation of 675 feet of the District’s 14" Highline at 2303 Bella Vista, and for relocation of a 6" pipeline.

REQUEST OF JACK OVERALL FOR COST SHARING FOR HIGHLINE RELOCATION

The Engineering Manager reported that the Operations Committee had reviewed the request of Jack Overall for a cost share proposal for the relocation of the District 14" Highline at 1364 East Mountain Drive. He said this work would be completed at the same time that the work is done at 2303 Bella Vista. It is proposed that the District would pay 2/3rd and Mr. Overall would pay 1/3rd of the costs based on pipeline footage. A motion was made by Director Campbell, seconded by Director Puddicombe and unanimously carried to approve entering into a proportional cost share agreement (2/3rds District - 1/3rd Owner) with Jack Overall for the relocation of the District’s 14" Highline at 1364 East Mountain Drive, and to appropriate $28,000 from the 1998A Bond fund for the estimated District share of this water main project.

POSSIBLE RECOMMENDATIONS FOR LAFCO NOMINATIONS

The Board discusssed potential candidates to fill the upcoming vacancies on LAFCO. It was suggested to vote for Phyllis White for North County representation and Bob Lieberknecht for alternate.

SCHEDULE OF PUBLIC HEARING FOR ORDINANCE NO. 82.

A motion was made by Director Campbell, seconded by Director Wilson and unanimously carried to approve the scheduling of a public hearing on April 20, 1999 relative to the adoption of Ordinance No. 82.

DESIGNATION OF BACKHOE AS SURPLUS AND RECOMMENDED SALE

A motion was made by Director Campbell, seconded by Director Abel, and unanimously carried to declare as surplus a 1984 J310B Deere backhoe, and to offer the 1984 J310B Deere backhoe for sale to the Cachuma Operation & Maintenance Board for $13,000.

DISTRICT POLICY OF FEE FOR FIRE HYDRANT FLOW TESTS
AND RETURNED CUSTOMER CHECKS

A motion was made by Director Wilson, seconded by Director Campbell and unanimously carried to approve the establishment of a fee requirement of $150 for fire hydrant flow tests requested by outside entities, and to approve an increase to $25 for the fee charged customers for bounced checks.

PROPOSED DISTRICT POLICY ON APPROVAL AUTHORITY OF BOARD COMMITTEES
AND DISTRICT PURCHASE ORDER POLICY

A motion was made by Director Wilson, seconded by Director Puddicombe, and unanimously carried to approve the revised draft District Board Committee Approval Authority Policy and Purchase Order Policy.

REQUEST FOR SUPPORT FROM CALIFORNIA URBAN
WATER CONSERVATION COUNCIL

A motion was made by Director Wilson, seconded by Director Jones, and unanimously carried to contribute $200 to the California Urban Water Conservation Council for the 1998/99 year.

VERBAL REPORTS ON MEETINGS

CACHUMA CONSERVATION RELEASE BOARD MEETINGS OF
FEBRUARY 17 AND 22, 1999

Director Abel reported on the CCRB meeting of February 17 and February 22, 1999. She said that Chuck Evans had been appointed as Manager/Secretary. She noted that both Lompoc and the SYRWCD had responded to the "Invitation to Talk" about Lompoc Groundwater Basin water quality improvement and the first meeting was being scheduled.

CACHUMA OPERATION AND MAINTENANCE BOARD
MEETING OF FEBRUARY 22, 1999

HIRING OF COMB COUNSEL

Director Abel asked about the hiring of the new COMB Counsel without it being brought back to the individual boards. She asked Chip Wullbrandt if there was job a description. Chip Wullbrandt stated that the written contract will state that there is a new General Counsel, but that he will not be doing anything pertaining to water rights. Director Abel requested that the job description and written contract be brought back to the Board. He said that Russell Ruiz had sent a letter to the COMB Board stating that COMB should not have the COMB Counsel review any of the 94-5 studies.

CLOSED SESSION

The Board went into closed session at 5:05 p.m. When the Board returned to open session at 5:18 p.m. it was reported that no action was taken.

SPECIAL DISTRICTS ASSOCIATION MEETING OF FEBRUARY 22, 1999

Director Puddicombe reported that he had attended the LAFCO Special Districts Representation Selection Meeting earlier that day, and that no decision was made because of a lack of a quorum. He said that the vote will be taken by mailed ballot.

CENTRAL COAST WATER AUTHORITY MEETING OF FEBRUARY 25, 1999

Director Puddicombe noted that the report on the meeting was included in the Board packet.

ACWA BOARD OF DIRECTORS DC CONFERENCE OF MARCH 1-3, 1999

Director Abel requested that this item be continued until the Special Meeting of March 19, 1999.

LAFCO MEETING OF MARCH 11, 1999

Director Campbell noted that the City of Lompoc was approved for expansion only on the easterly side of the Santa Ynez River and not on the westerly side. Director Campbell also requested approval for him to attend a Cal LAFCO meeting. The Board approved this request by consensus.

COMMITTEE REPORTS

OPERATIONS

Director Puddicombe said that all items discussed in the Operations Committee meeting were previously reported on.

FINANCE

Director Campbell said that all items regarding the Finance Committee had previously been reported on.

PUBLIC INFORMATION

Director Abel reported that the next newsletter would include the Annual Water Quality Report and that this would be completed and mailed to District customers by April l.

WATER MARKETING

There was nothing new to report regarding water marketing.

ITEMS FOR NEXT AGENDA

There were no suggestions made for items to be added to the next agenda.

ADJOURNMENT

The meeting was adjourned at 6:00 p.m.

Respectfully submitted,

________________________________
C. Charles Evans, Secretary

Approved:

______________________________
Robert Puddicombe, President

Note: The agenda for this meeting was posted at the front counter and on the front wall at the Montecito Water District on
March 12, 1999.