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 MINUTES
OF A REGULAR MEETING 583 SAN YSIDRO ROAD, MONTECITO, CALIFORNIA CALL TO ORDER, ROLL CALL DETERMINATION OF QUORUM The meeting was called to order by President Puddicombe at 2:00 p.m.
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PUBLIC FORUM There were no comments from any members of the public during the public forum. CONSENT CALENDAR SECTION 3 Several suggested changes were made to the minutes of February 15, 2000. A motion was made by Director Abel, seconded by Director Wilson and unanimously carried to approve the consent calendar as follows:
BOARD OF DIRECTORS SECTION 4 A. ANNOUNCEMENT OF NEW BOARD MEMBER President Puddicombe said that the Board had announced Mr. Steven Bachman as the District’s new Director at the March 10, 2000 Board meeting. Director Abel provided the Board with a copy of a Santa Barbara News Press article on the appointment of Director Bachman. B. BOARD MEETING DATE AND TIME President Puddicombe stated that this item had come before the Board at the January 18th and January 25th Board meetings and was discussed at length both times. It was determined that this would be deferred to a meeting when recently appointed Director Bachman could be present for discussion. Since Director Bachman was unable to attend this meeting , it was the consensus of the Board to continue this item until the regular Board meeting in April. C. DIRECTOR REQUEST TO ATTEND SPECIAL
DISTRICT INSTITUTE Director Wilson expressed an interest as a member of the Finance Committee to attend the Special District Institute Finance Seminar. A motion was made by Director Abel, seconded by Director Puddicombe and unanimously carried to approve Director Wilson’s attendance at the Special District Institute Finance Seminar. ENGINEERING / DISTRIBUTION / TREATMENT SECTION 5 A. SANTA BARBARA WATER PURVEYORS
AGENCY (SBWPA) Engineering Manager Mosby said this item had been recommended by the Operations Committee for the Board’s approval. A motion was made by Director Wilson, seconded by Director Abel and unanimously carried by the Board of Directors to: (1) award a bid to Lash Construction for the new water 8" water main serving a portion of Coast Village Circle in the amount of $108,560 subject to satisfactory fulfillment of the contractor’s contractual insurance and performance obligations; and (2) to award a bid to Lash Construction in the amount of $26,120 which is the District’s one-half share of the total bid for the 8" water main extension from Coyote Road to Banana Road. The Coast Village Circle and Coyote Road main replacement projects were budgeted this year for $104,600 and $16,800, respectively. In December 1999, the Board appropriated additional funds from the 1998A Revenue Funds for the Coast Village Circle main replacement project in the amount of $46,000 which increased the total budget to $150,000. Since the bids for these projects were $108,560 (Coast Village Circle) and $13,060 (one-half of District’s share of Coyote Road), no additional funds needed to be appropriated. D. ORTEGA RESERVOIR SEISMIC USBR RISK ANALYSIS STUDY UPDATE Engineering Manager Mosby reported that USBR had certified Ortega Reservoir to be in good condition with no need for retrofitting or modification. He said that this would allow the District to proceed with the covering process. Manager Adjarian noted that the Board had approved Mr. Steve Tanner, P.E., with FUGRO WEST Inc., to complete the feasibility study started in 1998. When that study was completed---and assuming that both CVWD and MWD Boards of Directors were in agreeement---Mr. Tanner would prepare an RFP to be sent out to qualified engineers specializing in reservoir covers. He also noted that CVWD was working hard to obtain funding for its share of the proposal. Manager Adjarian said that reconfiguring the process by which water goes in and out of the reservoir would also be studied as well.
E. OAK CREEK CANYON HIGHLINE RELOCATION, PROPOSED DISTRICT/DEVELOPER COST SHARE PROJECT Manager Adjarian explained that the District had received a letter from INVESTEC---the developer of Oak Creek---for the District to participate financially in the relocation of a portion of the District’s Highline. MWD had previously approved the relocation of about 2,000 feet of Highline that was located within the bulk of the existing building envelopes. INVESTEC was requesting that the District pay for all of the materials, while they paid for the construction and installation of all pipeline materials and appurtenances. Mr. Bruce Blodorn, with INVESTEC, said that the pipeline had exceeded its life and that because of its age it would need to be replaced in the near future. Staff prepared a matrix summarizing the history of various Highline relocation projects that included the scope and funding for each replacement project. Engineering Manager Tom Mosby indicated that different reaches of the Highline had been examined during the previous projects and was found to be in excellent condition. Manager Adjarian said that if this cost share was approved it could be construed as a gift of public funds.If the District followed INVESTEC’s recommendation, the public would in essence be paying twice for the Highline. Director Abel noted that the Operations Committee had spent a gread deal of time on this item and concurred with staff’s recommendation. A motion was made by Director Abel, seconded by Director Wilson and unanimously carried by the Board of Directors for MWD not to financially participate in the relocation of the Highline through the Oak Creek Canyon Ranch Project, and that the Board establish a written policy requiring future development projects like Oak Creek to be required to fund 100% of the relocation cost. F. CITY OF SANTA BARBARA CATER WATER
TREATMENT PLANT STRATEGIC PLAN Manager Adjarian said that he had received a request from the Montecito Association’s Executive Director ,Mr. Bill Raymond, several weeks earlier about the possibility discounted rates for the Association’s four landscape meters currently used to serve various landscaping areas within Montecito. He noted that the Montecito Association had made a similar request to the District about a year and one-half ago. Business Manager Kerman said that there had been concern at that time about the irrigation area owned by CALTRANS. Mr. Adjarian said that after much discussion, the Operations Committee determined that the District should continue to provide a discount for those areas that fit the defined recreational use. He further noted that the District supports the Montecito Association by its annual membership donation of $350, and also mails out announcements for Montecito Beautification Day and July 4 to assist the Association as well. Moreover, MWD also provides staff labor for the July 4th event. Mr. Raymond stated that the request he had made to Manager Adjarian was for the District to explore a new policy for providing beautification to community entrances via the establishment of a policy of decreasing the cost of service for irrigating the entrance areas into Montecito. Mr. Adjarian clarified for the Board that Mr. Raymond had only asked him to consider discounts on either the water rate and/or for the meter costs at four specific locations: Alston/Hot Springs Road, the triangle area across from Casa Dorinda, San Ysidro Road @ 101, and North Jameson Lane. Mr. Adjarian also indicated that Legal Counsel Wullbrandt would need to review this request to make sure it would not be a gift of public funds. Counsel Wullbrandt said that the District could not give any customer a lower rate than cost. President Puddicombe expressed concern that giving lower
rates to the Montecito Association would set a precedent. For example, other entities such
as CALTRANS, the County, the City of Santa Barbara, the Montecito School District, the
Coast Village Road Association, and others would likely request similar consideration from
MWD which could be construed essentially as a public subsidy for such requests and create
an equity issue. Director Wilson requested that the Public Information Committee review
this request. Mr. Raymond withdrew his request without prejudice in order to be able to
resubmit it at a future date. H. DISTRICT OFFICE SAFETY AND SECURITY IMPROVEMENTS Engineering Manager Tom Mosby noted that the District had had some security problems several months ago. For staff’s continued safety, he was requesting the Board to approve funding for outside lighting and an automatic security access gate. The Operations Committee had reviewed this project and recommended approval. A motion was made by Director Abel, seconded by Director Wilson and unanimously carried to: (1) approve funding in an estimated amount of $10,750 for lighting and an automatic security access gate for the District’s office; and (2) appropriate funding in the amount of $10,750 from the District’s Capital Reserve and Replacement Fund for this work. PUBLIC OUTREACH / CONSERVATION SECTION 6 A. RETENTION OF LYNN RODRIGUEZ TO PREPARE URBAN WATER MANAGEMENT UPDATE OF PLAN Manager Adjarian said that the District is required to prepare an updated Urban Water Management Plan every five years. He noted this plan needs to be completed and submitted to DWR by December 31, 2000. Ms. Lynn Rodriguez had submitted a proposal to complete the plan and would be charging $75/hour. Counsel Wullbrandt said that since the District has a lot of different plans, the District must make sure this plan will be consistent with other MWD plans to avoid confusion. Following some Board discussion, this item was continued. The Board directed staff to place this item on next month’s agenda after Ms. Rodriguez’s proposal had been revised to reflect only those hours essential for coordinating public participation and the plan adoption process. BUSINESS AND FINANCE SECTION 8 A. NOTICE REGARDING PROPOSED RESOLUTION RELATIVE TO EXEMPTION FROM PROPOSITION 4 SPENDING LIMITATIONS A motion was made by Director Abel, seconded by Director Wilson and unanimously carried by the Board of Directors to read into the record the following: "A resolution will be presented to the Board for adoption at a regular Board meeting of June 8, 2000 (which meeting for adoption must be at least 15 days after this statement) which resolution shall establish the District ‘s various user fees, rates and charges for Fiscal Year 2000-01 do not exceed the costs reasonably borne by the District for providing the services for which the fees, rates and charges are made." B. MONTECITO ASSOCIATION MEMBERSHIP RENEWAL A motion was made by Director Abel, seconded by Director Puddicombe and carried 3-3-0-1 with Director Wilson abstaining for the renewal of the District’s Montecito Association membership in the amount of $350.00. C. DESTRUCTION OF DISTRICT RECORDS A motion was made by Director Abel, seconded by Director Puddicombe and unanimously carried by the Board of Directors to approve the destruction of certain listed District records in accordance with Government Code Sections 60200 through 60203. DIRECTOR AND STAFF MEETING REPORTS SECTION 9 A. ACTIVITIES OF MONTECITO ASSOCIATION Director Wilson reported that walkways for children on School House, Santa Rosa and San Ysidro Roads was discussed at the Association’s meeting. He said that Wilson Hubbard, County Traffic Engineer , had recommended several safety options. He said that one suggestion was for a one way street, and noted that this would be further discussed at the Association’s Land Use Committee Meeting on April 4th. B. CACHUMA CONSERVATION RELEASE BOARD MEETING OF 3/6/00 Member Unit Technical Issues Udate Director Abel noted that a report on this item was included in the March Board packet. Member Unit Legal Issues Update. Director Abel noted that a report on this item was included in the Board packet. The Water Quality Model from Lompoc was discussed at the CCRB meeting. She said that the City of Lompoc had forwarded the model to the SWRCB, and that SWRCB staff would be forwarding it to Ali Shahroody. Director Abel noted that the "Invitation to Talk" meeting was postponed until May. Letters of thanks had been sent to all individuals who participated in the Hilton Creek Ribbon Cutting Ceremony. Also, she said that CCRB’s budget process was discussed. Director Abel asked that the closed session item on the agenda be withdrawn since there was no update information to share with the Board at this time. C. CENTRAL COAST WATER AUTHORITY MEETING OF 2/24/00 President Puddicombe said that there was nothing new to report regarding the CCW meeting of February 24, 2000. D. REPORT ON ACWA WASHINGTON, D.C.
CONFERENCE OF 2/26-2/29/00 E. CACHUMA OPERATION AND MAINTENANCE BOARD MEETING OF 2/28/00 Manager Adjarian indicated that a number of the same items that were going to be addressed at the CCRB meeting were covered. Otherwise, there was nothing significant to report in regards to the COMB meeting of 2/28/00.
COMMITTEE REPORTS / RECOMMENDATIONS SECTION 10 A. OPERATIONS COMMITTEE President Puddicombe noted that all items reviewed by the Operations Committee had previously been discussed. B. FINANCE COMMITTEE Director Wilson reported that the Finance Committee had not yet met. However, a meeting was scheduled for March 27, 2000. C. PUBLIC INFORMATION COMMITTEE Director Abel pointed out the articles she had distributed to the Board. She said that the Public Information Committee was in the process of preparing the next edition of the MWD newsletter. GENERAL MANAGER’S REPORT SECTION 11 Manager Adjarian reminded the Board about the following upcoming meeting dates:
LEGAL MATTERS SECTION 12 A. DISTRICT COUNSEL REPORT Legal Counsel Wullbrandt stated that he had nothing new to report at this time. B. RECESS TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(B), POTENTIAL LITIGATION. Legal Counsel Wullbrandt noted that there was no need for the Board of Directors to hold a closed session at this time. AGENDA ITEM REQUESTS SECTION 14 There were no requests by Board members to add items to the April 18, 2000 meeting agenda. OTHER SECTION 15 There was no additional discussion or comments by Board members.
ADJOURNMENT There being no further business to come before the Board,
the meeting was adjourned at Approved:
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Attest:
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