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MINUTES OF A REGULAR MEETING
of the
BOARD OF DIRECTORS OF THE MONTECITO WATER DISTRICT
held at the
DISTRICT BOARD ROOM
583 SAN YSIDRO ROAD, MONTECITO, CALIFORNIA
at 3:00 p.m. on TUESDAY, APRIL 20, 1999
CALL TO ORDER AND ROLL CALL
The meeting was called to order by Vice
President Campbell at 2:20 p.m.
Those in attendance were:
| Present: |
Directors Abel, Campbell,
Wilson |
| Absent: |
Jones, Puddicombe |
| Also Present: |
C. Charles Evans, General
Manager/Secretary
Tom Mosby, Engineering Manager
Evalyn Kerman, Business Manager
Chip Wullbrandt, District Counsel
Cathy Muneio, Secretary
Todd Amspoker, Price, Postel & Parma |
|
PUBLIC FORUM
There were no comments made from the public during public
forum.
CONSENT AGENDA
A motion was made by Director Abel, seconded by Director
Wilson and unanimously carried to approve the consent agenda.
ACTIVITIES OF MONTECITO ASSOCIATION
Director Wilson said there was nothing new to report.
AWARD OF BID FOR ORTEGA HILL ROAD
MAIN EXTENSION
The General Manager reported that bids had been received
for the Ortega Hill Main Extension. Three bids were received, with Tierra Construction
having the lowest bid of $59,800. A motion was made by Director Wilson, seconded by
Director Abel and unanimously carried to award a contract to Tierra Construction in an
amount of $59,800 for the Ortega Hill Road water main extension, and to appropriate that
amount from the 1998A bond funds.
HIGHLINE RELOCATION AT 1364 EAST
MOUNTAIN DRIVE - JACK OVERALL
The General Manager reported that bids had been received
for the Highline relocation at 1364 East Mountain Drive. Mr. Overall will pay 1/3 of the
cost of the project which is estimated to be about 100 feet. A Notice to Proceed will be
issued after his 1/3 share of the costs is received. It was noted that the Operations
Committee had reviewed this item and was recommending approval. A motion was made by
Director Abel, seconded by Director Wilson and unanimously carried to award a contract to
Lash Construction in an amount of $35,572 for the relocation of the District’s
Highline at 1364 East Mountain Drive. It was noted that no additional appropriation is
needed.
REQUEST FOR DISTRICT INFORMATION
The General Manager said that the Montecito Association had
received the information needed by other means so it was no longer necessary.
PROPOSED QUITCLAIM OF WELL SITE
AGREEMENT, EASEMENT
AND WATER RIGHTS
The General Manager recommended that the District terminate
the water service and water rights agreements with the property owner of 1419 Wyant Road.
An easement was granted to the District several years ago for a District well to be
developed on the property in exchange for four meters. This was never completed. The
property has been sold and the new owner, Mr. Rameson has requested that the District
quitclaim the agreement. It was noted that the Operations Committee had reviewed this item
and recommended approval. A motion was made by Director Wilson, seconded by Director Abel
and unanimously carried to terminate the Wyant Road agreement and quitclaim the agreement,
water rights agreement and easement for the property.
POLICY RELATIVE TO ENCROACHMENTS ON
DISTRICT RIGHTS OF WAY
The General Manager reported that it has become necessary
for the District to have a policy on encroachments on District rights of way. There have
been some instances of property owners building on the District rights of way. District
Counsel stated that this policy should be included in Ordinance 82 in order to enforce
this policy and the Board concurred.
STATUS OF UNDERGROUND STORAGE TANK
PROJECT
The Engineering Manager reported on the status of the
underground storage tank project. A proposed work plan leading toward site clean-up is
being recommended, and was concurred in by the Operations Committee. The Engineering
Manager reported that no appropriation of funds was required for this project since the
District will be contacting the Clean Up Fund for pre-approval prior to the start of this
work. A motion was made by Director Abel, seconded by Director Wilson and unanimously
carried to approve the proposed "Workplan for Soil and Groundwater Assessment"
regarding the District’s underground storage tank clean up project.
REQUEST OF MONTECITO ASSOCIATION TO
PROVIDE WATER FOR LANDSCAPING AT SAN YSIDRO ROAD AND NORTH JAMESON LANE.
The General Manager asked that this item be continued until
next month since the meeting began late and the Montecito Association representatives were
not able to stay.
REVISED CHALLENGE COST SHARE
AGREEMENT
WITH U.S. FOREST SERVICE
The General Manager said that this item was considered by
the Operations Committee, and some changes were recommended from the previous Challenge
Cost-Share Agreement. The main change was that Leticia Gallardo would work under the
auspices of the USFS, instead of the District. Also the date for completion of the field
studies was set for September 30. Director Abel asked that the Forest Service
representatives and Ms. Gallardo attend the next Board meeting. A motion was made by
Director Abel, seconded by Director Wilson and unanimously carried to approve the revised
Challenge Cost-Share Agreement with the U.S. Forest Service.
PUBLIC HEARING ON PROPOSED ORDINANCE
NO. 82 ESTABLISHING DISTRICT RULES AND REGULATIONS
Vice-President Campbell opened the public hearing at 3:00
p.m. He asked that any member of the public wishing to comment do so. There were no
comments from the public. The General Manager commented that this Ordinance will replace
Ordinance 66, which establishes the District’s Rules and Regulations. The Board
discussed some of the additions and changes to the Rules and Regulations, which included
policies for rights of way, illegal fire hydrant use and encroachments. A change was made
in the amount charged for fines. Counsel Wullbrandt said that the District should state
the code and not the amount for fines so that when there is a change it will not be
necessary to update the Ordinance. The public hearing was closed at 3:05 p.m. It was noted
that consideration of adoption of the Ordinance No. 82 is scheduled for May 18, 1999.
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL
PURSUANT TO
GOVERNMENT CODE SECTION 54956.9(C)
The Board went into closed session out of order at 3:10
p.m. since Todd Amspoker, Counsel at Price, Postel and Parma, was present. When the Board
returned to open session at 4:10 p.m. it was reported that the Board had approved two
letters to the owner and one to the County Building Official regarding potential
litigation at 999 Romero Canyon Road.
CONFERENCE WITH REAL PROPERTY
NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54956.8 REGARDING
BUELL RESERVOIR PROPERTY
It was also reported that the Board had approved the
Amendment to the Purchase and Sale Contract for the purchase of the Buell Reservoir
property.
DISTRICT MISSION STATEMENT
Director Abel reported that the Operations Committee had
met and recommend approval of the Mission Statement prepared by Bob Rauch. There was
discussion about the word "lowest" in front of reasonable costs. After
discussion it was suggested the word be changed to "most" reasonable costs. A
motion was made by Director Abel, seconded by Director Campbell and unanimously carried to
adopt the District Mission Statement as amended.
DISTRICT COMMENTS ON THE DRAFT TORO
CANYON PLAN
The Board discussed the draft Toro Canyon Plan. The General
Manager said a proposed trail crossing the District’s Doulton Treatment Plant was
shown on the map. He also reported that the plan was proposing downsizing of the area.
Counsel Wullbrandt said that there is an impact and that the General Manager may want to
be on the GPAC if one is formed. Director Campbell said that the draft Plan would reduce
the District’s revenue over a number of years since the build out would be less. At
the last Toro Canyon Plan Meeting, a County staff person had stated that there would not
be a GPAC since there was not enough community interest. Director Campbell said that he
felt there needed to be a direct service impact analysis on the service districts and the
costs to those districts in the plan. It was noted that the Bella Vista area is being
proposed for rezoning to 10 acre minimum parcels. The General Manager will prepare a draft
comment letter and bring it back to the Board at its meeting in May.
VERBAL REPORTS ON MEETINGS
CACHUMA CONSERVATION RELEASE BOARD
MEETING OF MARCH 22, 1999
Director Abel reported on the CCRB meeting of March 22,
1999. She said that it was the first meeting with Chuck Evans in his new position as
Manager/Secretary. She reported that a date was set for the Lompoc talk on June 7, 1999.
She also reported that the Hilton Creek project was not complete because the repairs were
taking longer than anticipated. She said that she will continue to report on the status of
this project. Director Abel reported that the next CCRB meeting will be held on Monday,
April 26, 1999 at COMB, at which time Jean Baldrige will discuss the Fish Management Plan.
Public workshops on the Plan will be held on May 12 in Buellton and May 13 in Santa
Barbara.
CACHUMA OPERATION AND MAINTENANCE
BOARD MEETING
OF MARCH 22, 1999
Director Campbell asked whether or not COMB had decided
what to do about either purchasing a building or remodeling the current one. The General
Manager said that they are planning to remodel the current building. Director Abel asked
that a job description and contract for the new COMB legal counsel be provided to the
Board.
SPECIAL DISTRICTS LAFCO
REPRESENTATION MEETING OF MARCH 22, 1999
Director Campbell said that there was not a quorum at this
meeting so written ballots were sent out. He said that Bob Lieberknecht was interested in
being a LAFCO alternate representative.
CENTRAL COAST WATER AUTHORITY
MEETING OF MARCH 25, 1999
Director Campbell noted that a written report was included
in the Board packet.
ACWA BOARD OF DIRECTORS MEETING OF
MARCH 26, 1999
Director Abel said that she had been asked to serve on the
ACWA Nominating Committee in charge of nominating the President and Vice-President.
Director Abel said that after the Fall Conference notices will be sent out asking for
anyone that is interested to serve on a committee. She reported that Region Boards are
elected by their own regions. She reviewed with the Board the other agenda items discussed
at the ACWA Board meeting.
ACWA REGION 5 MEETING OF MARCH 29,
1999
Director Abel reported on the panel regarding
"Ensuring Adequate Water Supplies for Smart Growth". She aid that
the was a new Executive Director of the Urban Water Conservation Council. She also
reported that ACWA has hired a resource regulatory affairs specialist.
LAFCO MEETING OF APRIL 8, 1999
Director Campbell said that there had been no meeting, and
that a meeting was scheduled for April 29, 1999.
COMMITTEE REPORTS
OPERATIONS
Director Campbell said that all items discussed in the
Operations Committee meeting were previously reported on.
FINANCE
Director Campbell said that all items regarding the Finance
Committee had previously been reported on.
PUBLIC INFORMATION
Director Abel reported that the Public Information
Committee reviewed the proposed Mission Statement was reviewed and that the Committee was
given a demonstration of the WEB site. Vice-President Campbell asked whether there was a
way that the District could receive comments on the WEB site. It was noted that the
District does have an E-mail address. It was decided to discuss possible WEB site feedback
comments at the next Public Information Committee meeting.
WATER MARKETING
There was nothing new to report regarding water marketing.
AD HOC SEARCH COMMITTEE
The Board discussed the status of the Ad Hoc Search
Committee meeting. The Committee has revised the schedule. Director Abel reported that the
April 16th ad in the ACWA newsletter was still incorrect. It was noted that the ACWA staff
acknowledged their error and apologized.
ITEMS FOR NEXT AGENDA
There were no suggestions made for items to be added to the
next agenda.
ADJOURNMENT
The meeting was adjourned at 5:47 p.m.
Respectfully submitted,
________________________________
C. Charles Evans, Secretary
Approved:
______________________________
Robert Puddicombe, President
Note: The agenda for this meeting was posted at the front
counter
and on the front wall at the Montecito Water District on
March 16, 1999.
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