Tuesday, July 20, 1999 Minutes

MINUTES OF A SPECIAL MEETING
of the
BOARD OF DIRECTORS OF THE MONTECITO WATER DISTRICT
held at the
MONTECITO WATER DISTRICT BOARD ROOM

583 SAN YSIDRO ROAD, MONTECITO, CALIFORNIA
at 2:00 p.m. on TUESDAY, JULY 20, 1999

CALL TO ORDER AND ROLL CALL

The meeting was called to order by President Puddicombe at 2:00 p.m.
Those in attendance were:

Present:	Directors Abel, Campbell, Jones, Puddicombe, Wilson
Absent:	None
Also Present:	C. Charles Evans, General Manager/Secretary Tom Mosby, Engineering Manager Evalyn Kerman, Business Manager Chip Wullbrandt, District Counsel Cathy Muneio, Secretary Drs. Herbert and Phyllis Koteen

PUBLIC FORUM

Dr. Herbert Koteen asked to speak on the subject of fluoridation. He stated he had done a lot of research reviewing journals and studies and presented this information to the Board. Dr. Phyllis Koteen spoke about her experience working in health clinics where there was poverty and how fluoridation in the water for those children was a benefit.

CONSENT AGENDA

The minutes of June 15 and July 7, 1999 were removed from the consent agenda since several Directors stated they would abstain since they had not attended these meetings. There were some suggested changes to the Minutes of July 8, 1999. There was also discussion regarding the web page and it was requested that staff have the printing of the web pages reformatted to print out properly. A motion was made by Director Wilson, seconded by Director Puddicombe and unanimously carried to approve the consent agenda.

MINUTES OF JUNE 15, 1999

There were several suggested changes to the minutes. A motion was made by Abel, seconded by Director Wilson and carried 3-0-2 with Directors Campbell and Puddicombe abstaining.

MINUTES OF JULY 7, 1999

A motion was made by Director Jones, seconded by Director Abel and carried 3-0-1 with Director Campbell abstaining.

ACTIVITIES OF MONTECITO ASSOCIATION

Director Wilson reported on the presentation regarding LAFCO.

PUBLIC HEARING ON PROPOSED TRANSFER OF
BUREAU OF RECLAMATION DISTRIBUTION FACILITIES

President Puddicombe opened the public hearing at 3:15 p.m. There was no public comment. The General Manager said that several of the distribution pipes in Summerland were owned by the Bureau of Reclamation and that he proposed they be transferred to the District. He said that this would require legislative action to do so, and that he hoped at some future date the Ortega Reservoir, now owned by the USBR, could also be transferred to the District. The public hearing closed at 3:20 p.m. A motion was made by Director Campbell, seconded by Director Puddicombe and unanimously carried to authorize the General Manager to send a letter to the USBR to request a draft letter of agreement relative to the transfer of the Summerland distribution system facilities to the District.

ORDINANCE NO. 82 ESTABLISHING DISTRICT RULES AND REGULATIONS, INCLUDING POLICY RELATIVE TO ENCROACHMENTS ON DISTRICT RIGHTS OF WAY AND POLICY RELATIVE TO COSTS FOR WATERLINE RELOCATION

The General Manager said that the adoption of Ordinance No. 82 would establish the rules and regulations of the District. This ordinance will repeal Ordinance Nos. 66 and 80. He said that the new ordinance includes a policy on encroachments on District rights of way and an addition to the relocation of water mains at the highline. A motion was made by Director Campbell, seconded by Director Puddicombe and carried with the following roll call vote:

AYES: Directors Abel, Campbell, Jones Puddicombe, Wilson
NOES: None
ABSENT: None
ABSTAIN: None

ADOPTION OF DEFERRED COMPENSATION PLAN

The Business Manager explained that the Deferred Compensation Plan has been in effect for a long time but that the District needs to adopt this plan to comply with the IRS requirements. A motion was made by Director Campbell, seconded by Director Jones and unanimously carried to adopt the District’s deferred compensation plan.

RESOLUTION NO. 1880 PROVIDING SUPPORT
FOR DIRECTOR ABEL TO SERVE AS ACWA REGION 5 CHAIR

A motion was made by Director Jones to approve Resolution No. 1880 providing support for Director Abel to serve as ACWA Region 5 Chair. The motion was seconded by Director Campbell and carried with the following roll call vote:

AYES: Director Abel, Campbell, Jones, Puddicombe, Wilson
NOES: None
ABSENT: None
ABSTAIN: None

THREE YEAR DIVERSION REPORT

The General Manager explained that this is filed with the State Water Resources Control Board every three years. Counsel Wulbrandt suggested that "other" be checked instead of the "reparian claim" line.

AGREEMENT WITH RIVEN ROCK MUTUAL WATER COMPANY REGARDING INFRASTRUCTURE IMPROVEMENTS

The Engineering Manager explained that the Board had previously sent a letter to Riven Rock outlining the cost share agreement that the Board had approved. He said that the District had received a letter back from Riven Rock Mutual Water Company indicating their understanding of the proposed District/RRMWC cost share water main extension agreement. The Engineering Manager said that this agreement did not entirely agree with the scope of work and costs that were previously approved. Certain differences included the District installing a 6" lateral along with the installation of a meter, with the District paying 1/3 of the cost to do so. He said that this was to be paid in entirety by Riven Rock. A motion was made by Director Campbell, seconded by Director Abel and unanimously carried to approve the letter to Riven Rock describing the District’s understanding of the scope of work.

REQUEST FOR CONTRIBUTION TO MONTECITO ASSOCIATION

President Pudicombe inquired about the amount of the donation for the association. It was stated that last year the District contributed $250. He felt it should be larger and suggested an additional $100. A motion was made by Director Puddicombe, seconded by Director Wilson and unanimously carried to approve a contribution of $350 to the Montecito Association.

VERBAL REPORTS ON MEETINGS

CACHUMA CONSERVATION RELEASE BOARD MEETING OF JUNE 28, 1999

Director Abel reported on the agenda items of the June 28^th meeting. She said that the CCRB Board had approved a Coordination Agreement, an Agreement with Stetson Engineers, and an Agreement with Woodward-Clyde. Director Abel asked that the Board ratify a budget augmentation for the water quality study. Director Abel moved to ratify the CCRB 1999-2000 budget augmentation of $95,600 to complete the water quality study, with the District’s portion being $9,349. The motion was seconded by Director Wilson. The motion carried unanimously.

SPECIAL DISTRICTS ASSOCIATION MEETING OF JUNE 28, 1999

Director Campbell reported on the Special Districts meeting of June 28, 1999.

LAFCO MEETING OF JULY 8, 1999

Director Campbell reported that at the LAFCO meeting of July 8, 1999 there were several annexations to sanitary districts. He reported that there were new city members on LAFCO and that there was a report on the Commission on Local Governments.

COMMITTEE REPORTS

OPERATIONS COMMITTEE

President Puddicombe said that the Operations Committee had not met.

FINANCE COMMITTEE

Director Campbell reported that there had not been a Finance Committee meeting

PUBLIC INFORMATION COMMITTEE

The Board reviewed the fluoride issue and Director Abel reported on the next newsletter to be sent. Director Campbell reported that he was on "Voice of Santa Barbara" to speak on LAFCO and Goleta cityhood and the issue of fluoridation.

WATER MARKETING COMMITTEE

President Puddicombe said that the Water Marketing Committee had not met.

AD HOC SEARCH COMMITTEE

President Puddicombe reported that there were originally 45 candidates for the General Manager position but that it had been narrowed down by the committee to 9 candidates. He said that they would be personally interviewing these candidates in the next several weeks and that the top ones would tentatively come to the Board on August 2 at 1:00 p.m. It was explained that the Board could revisit any one of the 9 candidates if they wished to. Director Campbell and Wilson stated they would like to see all 9 resumes. Director Abel said that these resumes would be available on August 2^nd due to the confidentiality of the candidates. President Puddicombe stated that all directors should be able to review the resumes and that they could come in to the office to do so if they wished.

AGENDA ITEMS FOR THE NEXT BOARD MEETING

There were no requests from the Board for agenda items.

ADJOURNMENT

The meeting was adjourned at 6:00 p.m.

Respectfully submitted,

________________________________
C. Charles Evans, Secretary

Approved:

______________________________
J. Timothy Campbell, Vice-President

Note: The agenda for this meeting was posted at the front counter and on the front wall at the Montecito Water District on July 16, 1999.