Tuesday, August 17, 1999 Minutes

MINUTES OF A SPECIAL MEETING
of the
BOARD OF DIRECTORS OF THE MONTECITO WATER DISTRICT
held at the
MONTECITO FIRE PROTECTION BOARD ROOM

595 SAN YSIDRO ROAD, MONTECITO, CALIFORNIA
at 2:00 p.m. on THURSDAY, AUGUST 17, 1999

CALL TO ORDER AND ROLL CALL

The meeting was called to order by President Puddicombe at 2:00 p.m.
Those in attendance were:

Present:	Directors Abel, Campbell, Jones, Wilson
Absent:	Director Puddicombe
Also Present:	C. Charles Evans, General Manager/Secretary Tom Mosby, Engineering Manager Chip Wullbrandt, District Counsel Cathy Muneio, Secretary Dan Litchfield

PUBLIC FORUM

There was no public present during the public forum.

CONSENT AGENDA

It was requested that the minutes of July 20 and 27, 1999 be removed from the consent agenda. The Board discussed the minutes of July 20, 1999. A motion was made by Director Wilson, seconded by Director Abel and unanimously carried the approve the minutes of July 20, 1999. The Board discussed the minutes of July 27, 1999. A motion was made by Director Abel, seconded by Director Wilson and unanimously carried to approve the minutes of July 27, 1999.

The Board reviewed the remaining consent agenda items. A motion was made by Director Wilson, seconded by Director Abel and unanimously carried to approve the consent agenda.

ACTIVITIES OF MONTECITO ASSOCIATION

Director Wilson reported that the subject of underground utilities was discussed at the last Montecito Association meeting, but there were differing opinions on the matter.

DAN LITCHFIELD REQUEST TO PURCHASE LIVE OAKS WELL SITE

Director Abel reported that Mr. Litchfield was requesting to purchase the District’s Live Oaks Well site. She said that the Operations Committee had discussed this and that it was in the best interest of the District to retain current ownership of this well property. Counsel Wullbrandt pointed out that if the District were interested in selling this property, it would first need to be declared surplus and then be offered for sale to certain agencies prior to going to the public for sale. Director Abel also said that the Operations Committee planned to review the well policy in the future. A motion was made by Director Abel, seconded by Director Campbell and unanimously carried to maintain the District’s current ownership in its Live Oaks well property as a site for groundwater production and development.

DISTRICT RESPONSE TO ORTEGA RESERVOIR CITATION AND ORTEGA RESERVOIR OPERATIONS AND MONITORING PLAN

Director Abel reported that the Operations Committee had reviewed the District’s response to the citation received from the Department of Health Services as a result of chlorine residual reads being below 1.0 mg/l at the Ortega Reservoir outflow. The Engineering Manager reported that new equipment was installed which will provide a chlorine residual reading in the flow before it arrives at the first property nearest the reservoir, and that this location should always meet the standard. Vice-President Campbell said that he has always had complete confidence in the District staff that water delivered to District customers meets all the standards required. Vice-President Campbell stated that it would be useful if staff would make a diagram of where the District water comes from, including mains and production meters. Director Abel made a motion to ratify the District response to the State Department of Health Services citation relative to water quality at Ortega Reservoir. The motion was seconded by Director Campbell. The motion carried unanimously.

GRANT OF EASEMENT – GLYN AND LINDA SUE DAVIES

APN 155-030-06

Vice-President Campbell did not participate in this agenda item to avoid a possible conflict of interest. The Engineering Manager explained that Chuck Blitz, the developer for Cima Del Mundo, is in the process of installing new infrastructure that will be transferred to the District. Part of this infrastructure will cross private property adjacent to Cima Del Mundo and connect into the District’s 14" Highline. He said that this infrastructure will replace the undersized pipeline from the District’s Highline which was installed by the District back in the 1970’s without acquiring an easement. The Davies, owners of the property where the District Highline is located, have agreed to execute and record an easement for the District pipeline. A motion was made by Director Wilson, seconded by Director Jones and carried 3/0/1, with Director Campbell abstaining, to accept the grant of easement from Glyn and Linda Sue Davies.

APPROPRIATION OF FUNDS FOR CCRB 1999-2000 BUDGET AUGMENTATION

Director Abel stated that the Board had already approved $9,850 for the Lompoc Groundwater Quality Analysis but that funds had not yet been appropriated. A motion was made by Director Abel, seconded by Director Wilson and unanimously carried to appropriate $9,850 from the District’s Capital Repair & Replacement/Operations Reserve Fund for these costs.

SOUTH COAST CONDUIT HYDRAULIC STUDY

The General Manager reported on the status of the South Coast Conduit Hydraulic Study. He said that there were some concerns relative to the carrying capacity of the conduit downstream of the Cater Treatment Plant. The Board commented that the report from Steve Tanner was very informative. Director Wilson requested that this item be tracked and placed on the Operations Committee agenda.

GRANT OF EASEMENT TO SOUTHERN CALIFORNIA EDISON COMPANY,
501 E. MOUNTAIN DRIVE, SANTA BARBARA

Vice-President Campbell did not participate in this agenda item to avoid a possible conflict of interest. The Engineering Manager said that this was an easement for the Edison Company at the new East Mountain Drive Pump Station for installation of underground conduits and above ground equipment. A motion was made by Director Wilson, seconded by Director Jones and carried 3/0/1, with Director Campbell abstaining, to grant to Southern California Edison Company an underground utility easement across District property at 501 East Mountain Drive for Edison facilities to serve the District’s East Mountain Drive pump station.

PROPOSED REVISION TO DISTRICT –
U.S. FOREST SERVICE CHALLENGE COST SHARE AGREEMENT

Director Abel said that this item was reviewed by the Operations Committee and that the committee concurred in the staff’s recommendation to pay Leticia Gallardo for data obtained prior to working with the Forest Service. Director Jones made a motion to approve paying $4,000 to Leticia Gallardo for incorporation of the early red-legged frog monitoring data. The motion was seconded by Director Wilson. The motion carried unanimously. It was reported that it was believed that there were adequate funds in the current budget without requiring an additional appropriation.

CLOSED SESSION / CONFERENCE WITH REAL PROPERTY NEGOTIATOR RELATIVE TO UNION PACIFIC RAILWAY RIGHT-OF-WAY EASEMENT PURSUANT TO GOVERNMENT CODE SECTION 54956.8

The Board went into closed session at 4:00 p.m. When the Board returned to open session at 4:30 p.m. it was reported that the Board had given instructions to District Counsel regarding the proposed Union Pacific Railway Right-of-Way Easement.

REQUEST FROM BETTE BOATMUN FOR SUPPORT
FOR ACWA VICE-PRESIDENCY

Director Abel disqualified herself from participating in this item since she is a member of the ACWA Nominating Committee. Director Campbell gave some very favorable comments regarding Ms. Boatmun. A motion was made by Director Campbell, seconded by Director Jones and carried 3/0/1, with Director Abel abstaining, to write a letter of support for Bette Boatmun for the ACWA Vice Presidency.

VERBAL REPORTS ON MEETINGS

CENTRAL COST WATER AUTHORITY BOARD MEETING OF JULY 22, 1999

Director Campbell said that the CCWA meeting report was included in the Board packet.

CACHUMA OPERATION AND MAINTENANCE BOARD MEETING
OF JULY 26, 1999

Director Jones gave the Board a copy of the draft COMB minutes of the July 26, 1999 COMB Board meeting.

SPECIAL DISTRICTS ASSOCIATION MEETING OF JULY 26, 1999

Director Wilson reported that State Senator Cathie Wright had spoken regarding term limits.

ACWA PLANNING RETREAT AND BOARD MEETING OF JULY 29-30, 1999

Director Abel reported that at the planning retreat held on July 29, 1999, ACWA goals for the year 2000 were discussed. She said that there was also a discussion on ACWA’s progress to date and what was hoped to be accomplished in the future. She also said that there was discussion regarding staff reorganization and other internal issues.

Director Abel reviewed the President’s Report and the Executive Report from the ACWA Board meeting held on July 30, 1999. She said that there were discussions regarding CALFED issues, supporting Bond Issue legislation, environmental issues, and planning of the Fall ACWA conference.

LAFCO MEETING OF AUGUST 5, 1999

Vice-President Campbell said that, at the LAFCO meeting of August 5, 1999, annexation of agricultural land into the City of Santa Maria had been approved for construction of housing.

Director Jones left at 5:00 p.m.

Vice-President Campbell also reported he had been nominated for the CALAFCO Board.

COMMITTEE REPORTS

OPERATIONS COMMITTEE

Director Abel reported that all items had been covered that were discussion at the Operations Committee meeting.

FINANCE COMMITTEE

Director Campbell reported that there had not been a Finance Committee meeting

PUBLIC INFORMATION COMMITTEE

Director Abel reported that there had not been a Public Information Committee meeting.

WATER MARKETING COMMITTEE

Director Campbell said that the Water Marketing Committee had not met.

AGENDA ITEMS FOR THE NEXT BOARD MEETING

There were several requests from the Board for agenda items to be placed on the next agenda.

ADJOURNMENT

The meeting was adjourned at 5:20 p.m.

Respectfully submitted,

________________________________
C. Charles Evans, Secretary

Approved:

______________________________
Robert W. Puddicombe, President

Note: The agenda for this meeting was posted at the front counter and on the front wall at the Montecito Water District on August 13, 1999.