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 MINUTES OF A SPECIAL MEETING 583 SAN YSIDRO ROAD, MONTECITO, CALIFORNIA CALL TO ORDER AND ROLL CALL The meeting was called to order by President Puddicombe at 3:00 p.m.Those in attendance were:
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FORUM
There was no public present during the public forum.
CONSENT AGENDA A motion was made by Director Campbell, seconded by Director Abel and unanimously carried to approve the consent agenda, with President Puddicombe abstaining from approving the August 17, 1999 Board meeting since he had not attended the meeting.
ACTIVITIES OF MONTECITO ASSOCIATION Director Wilson said there was nothing new to report regarding the activities of the Montecito Association.
RATIFICATION OF APPEALS COMMITTEE RECOMMENDATION RELATIVE TO APPEAL OF SERENA CARROLL, 636 OAK GROVE DRIVE Director Abel reported that the Appeals Committee had visited the site and discussed with Ms. Carroll the loss of water on her property. Ms. Carroll told the Appeals Committee that she felt strongly that her gardener that she had fired had caused severe damage and caused water to leak by cutting into her irrigation system, and that she was appealing to the Board since the loss of water was not her fault. Director Abel said that she had recommended to Ms. Carroll to contact her homeowner’s insurance company and file charges with the police if she believed that she had been vandalized. A motion was made by Director Abel, seconded by Director Jones and unanimously carried to deny the request of Serena Carroll for relief of water charges on the basis that the Board continues to support the principle that, once water passes through the meter, it is the responsibility of the customer to pay for it, and that it would not be fair or equitable to relieve water charges for any one customer at the expense of all other customers in the District.
CLAIM OF TIMOTHY PARRA FOR VEHICLE DAMAGE President Puddicombe said that, whenever the District receives a claim for damages, in order to start the insurance process the Board needs to reject the claim. A motion was made by Director Campbell, seconded by Director Abel, and unanimously carried to reject the claim of Timothy Parra for vehicle damage.
RESOLUTION NO. 1882 AUTHORIZING AMENDMENT TO PERS CONTRACT The General Manager explained that the Board had considered this item and given conceptual approval at a previous Board meeting, and that it was now before the Board for adoption. He explained that this would change PERS retirement from 2% at 60 to 2% at 55, with no additional cost to the District for at least 15 years. A motion was made by Director Abel, seconded by Director Puddicombe and carried to approve Resolution No. 1882 Authorizing an Amendment to the PERS Contract, with the following roll call vote:
LETTER TO CITY OF SANTA BARBARA REGARDING SHEFFIELD RESERVOIR The General Manager said that the City of Santa Barbara was considering undergrounding Sheffield Reservoir which could adversely affect the ability of the City of Santa Barbara and Montecito and Carpinteria Valley Water District to meet their peak water demands under current and future conditions. The General Manager explained that this had come before the Operations Committee and a Special Committee from Carpinteria Valley Water District that had attended the Operations Committee Meeting. It was recommended that a joint letter from Montecito and Carpinteria Valley Water Districts be sent to the City of Santa Barbara expressing their concerns. A motion was made by Director Abel, seconded by Director Campbell and unanimously carried to approve the letter to the City of Santa Barbara City Council and Mayor.
LETTER TO CITY OF SANTA BARBARA REGARDING FLUORIDATION The General Manager indicated that this letter was discussed by the Operations Committee and the Special Committee from the Carpinteria Valley Water District. Included in the packet was a letter that Carpinteria Valley Water District had sent and a recommended letter for the Montecito Water District to send to the City of Santa Barbara Mayor and Council. After discussion the letter was amended to reflect the concerns of the Board. A motion was made by Director Campbell, seconded by Director Puddicombe and unanimously carried to approve the amended letter to the City of Santa Barbara.
LETTER TO CARPINTERIA VALLEY WATER DISTRICT The General Manager explained that a letter requesting that the Carpinteria Valley Water District Board approve sharing in the cost of the design and construction of a cover for Ortega Reservoir as soon as possible had been sent by the Board President and the Operations Committee had met and ratified the letter. He explained that the District had received several requests from the State Department of Health Services to cover the reservoir. A motion was made by Director Abel, seconded by Director Campbell and unanimously carried to ratify the letter sent to Carpinteria Valley Water District.
STATE WATER PROJECT ANNUAL WATER ORDER, A motion was made by Director Campbell, seconded by Director Abel and unanimously carried to approve, for submission to the Central Coast Water Authority, the 1999 state water order of 550 acre-feet, the projected 2000-2003 water order schedule, and the projection that the remainder of the District’s entitlement is available for temporary sale.
SPECIAL DISTRICTS ADMINISTRATION TRAINING SEMINAR Director Campbell said that he had requested this item be placed on the agenda to encourage the Board to look at options to improve their Board functions. He said that the seminar listed in the Board packet may be too far away and was during the same time as the ACWA Region 5 Board meeting that several of the Board members were attending, but that a seminar of this time might be considered when one comes closer to the Santa Barbara area.
STATE BOARD ACTION ON PETITION OF LAMBERT ROAD OWNERS AND RESIDENTS ASSOCIATION The General Manager noted that the State Water Resources Control Board had denied the appeal of the Lambert Road Association.
CLOSED SESSION The Board went into closed session at 4:45 p.m. When the Board returned to open session at 6:03 p.m., it was reported that three matters were considered and that no action had been taken.
APPOINTMENT OF DISTRICT GENERAL MANAGER A motion was made by Director Campbell, seconded by Director Puddicombe and unanimously carried to accept the appointment of Fred Adjarian to replace C. Charles Evans as General Manager/ Secretary effective January 1, 2000, and for the District to employ him beginning November 22, 1999.
VERBAL REPORTS ON MEETINGS Director Campbell reported that he had been elected to the Board for CALAFCO at the meeting held in September.
COMMITTEE REPORTS OPERATIONS COMMITTEE
CIMA DEL MUNDO A motion was made by Director Wilson, seconded by Director Abel and unanimously carried to approve the cost share project between the District and Chuck Blitz, developer of Cima Del Mundo, for the replacement of 120 feet of 10 inch 1926 pipeline between the Stetson pressure regulating valut and Freehaven Drive, with the District’s proposed cost share not to exceed $7,850, and to appropriate funds in the amount of $7,850 from the District’s 1998A Bond Fund for this work.
BARKER PASS PUMP STATION-PHASE II IMPROVEMENTS A motion was made by Director Abel, seconded by Director Wilson and unanimously carried to appropriate funding from the 1998A Bond Fund in the amount of $40,000 for completed phase one work and for phase 2 improvements at the Barker Pass Pump Station.
JUNCAL VALVE AUTOMATION PROJECT – SCOPE OF WORK MODIFICATION A motion was made by Director Wilson, seconded by Director Abel and unanimously carried to appropriate additional funding from the 1998A Bond Fund in the amount of $9,250 for the installation of a new telemetry communication conduits, cable and equipment for the Juncal Valve Automation Project.
DISTRICT CAPITAL PROJECTS ENGINEERING REPORT A motion was made by Director Abel, seconded by Director Wilson and unanimously carried to approve retaining Norm Cota as a capital projects engineering consultant after November 13, 1999, and to appropriate $32,000 for this work for the 1999-2000 fiscal year from the 1998A Bond Fund.
ADJOURNMENT The meeting was adjourned at 6:30 p.m. Respectfully submitted,
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Approved:
______________________________ Note: The agenda for this meeting was posted at the front counter and on the front wall at the Montecito Water District on September 13, 1999.
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