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 MINUTES OF A SPECIAL MEETING 583 SAN YSIDRO ROAD, MONTECITO, CALIFORNIA CALL TO ORDER AND ROLL CALL The meeting was called to order by President Puddicombe at 2:00 p.m.Those in attendance were:
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FORUM
There were no comments from the public during public forum.
CONSENT AGENDA There were several suggested changes to the minutes. There was also a discussion regarding several of the letters on the consent agenda. A motion was made by Director Campbell, seconded by Director Abel and unanimously carried to approve the consent agenda. Chip Wullbrandt took a moment to introduce Mark Manion, a new attorney at Price, Postel and Parma, who would be working with the District on certain legal issues.
ACTIVITIES OF MONTECITO ASSOCIATION Director Wilson said that recent thefts in the Montecito area were discussed at the Montecito Association meeting.
DISTRICT 1998-99 FINANCIAL STATEMENT AND BUDGET REPORT Director Campbell stated that income was higher than the previous year, but that the District’s net income was lower than budget because the Buell Reservoir property was not sold.
1998-99 DISTRICT AUDIT PREPARED BY OUTSIDE AUDITOR AND REPORT TO MANAGEMENT, WITH PROPOSED DISTRICT RESPONSE Reed Spangler with MacFarlane, Faletti & Co. reviewed highlights of the audit report with the Board. Mr. Spangler reviewed the balance sheet and income statements. Current assets increased from $6.2 million to $6.6 million, and total assets increased to $40 million. He also reported that liabilities had decreased to $21.3 million. These were all favorable changes, however, he advised not to be dependant on one-time revenues, such as connection and capital cost recovery fees for the future. Director Abel asked the Business Manager for an explanation about the procedure manual recommendation. The Business Manager answered that in the past this project was completed when time permits and that items of higher priority had been completed instead. She said that it would be made a higher priority in the future. A motion was made by Director Campbell, seconded by Director Abel and unanimously carried to accept the 1998-99 Audit Report and approve the letter response to MacFarlane, Faletti & Co.
1998A BONDS ARBITRAGE STUDY The Business Manager explained that the District is required by the Trust indenture to have an arbitrage calculation performed on an annual basis for the 1998A bonds. She said that under federal tax law, if an agency earns a rate of return on bond proceeds (including the reserve account), which is higher than the rate of interest being paid on the bonds (including bond costs), then any excess investment income must be remitted to the federal government every five years. A motion was made by Director Puddicombe, seconded by Director Wilson and unanimously carried to accept the 1998-99Arbitrage Calculation report for the 1998A bonds and cause the Trustee to transfer the initial deposit into the Rebate Trust Fund.
AUGMENTATION OF CONTRACT WITH ENTRIX FOR PREPARATION OF ALDER AND FOX CREEKS OPERATIONS PLANS The Engineering Manager explained that the District, through the Challenge Cost Share Agreement, had previously approved engaging Entrix, Inc. to oversee the preparation of the operations plan at a cost not to exceed $16,500. It has been determined that the interpretation of additional data collected by the District would be valuable and would increase the cost of the project by $2,500. Director Abel made a motion to ratify an increase in the cost for the redlegged frog monitoring program and the preparation of the Fox and Alder Creeks Operations Plan by Entrix, Inc. to a total cost not to exceed $19,000. The motion was seconded by Director Jones. The motion carried unanimously.
STATUS OF COUNTY APPROVAL OF LOT LINE
ADJUSTMENT AND The Engineering Manager reported that there were several issues pending regarding the status of the lot line adjustment with the County. Discussion followed as to the time length the County’s approval was taking, and the Board suggested that the District request a meeting with the County to determine why the process is taking so long.
CIMA DEL MUNDO MAIN EXTENSION GRANT OF EASEMENT Director Campbell said that he would not be participating in this agenda item. Director Wilson made a motion to approve the grant of easement for recordation by the District from Cima Del Mundo for the new District water main extensions and appurtenances associated with the lot line adjustment of the former Jesuit property. The motion was seconded by Director Puddicombe. The motion carried 4-0-1, with Director Campbell abstaining.
REPORT ON DISTRICT YEAR 2000 PREPAREDENESS The Business Manager explained that all department heads have met and analyzed and tested all areas of the District’s systems, replacing equipment or software when necessary. The District vehicles have been analyzed and Year 2000 compliance confirmation has been received from most of the District’s suppliers. The Business Manager also reported that the Water Treatment Department had done as if it was midnight, December 31, 1999. In response to a question about District operation without electricity, she said that there are emergency generators at District pump stations and that the diesel fuel tanks will be topped off as close to the new year as possible.
RESOLUTION NO. 1883 EXPRESSING APPRECIATION FOR THE SERVICE OF THE GENERAL MANAGER C. CHARLES EVANS A motion was made by Director Abel, seconded by Director Puddicombe and carried unanimously, with the following roll call vote, to approve Resolution No. 1883 expressing appreciation for the service of Chuck Evans.
VERBAL REPORTS ON MEETINGS Central Coast Water Authority Meeting of September 23, 1999 President Puddicombe said a written report was included in the Board packet.
ACWA Board of Directors Meeting of September 24, 1999 Director Abel reviewed with the Board the highlights of the meeting. She reported on the passage of the water bond’s placement on the March 2000 ballot and on the MTBE phase out bill in the State Legislature. Director Abel requested that, since she was single slated as the ACWA Region 5 Chair, she would prefer not to be the District’s ACWA Voting Delegate for Montecito Water District at the ACWA Fall Conference regional elections. She requested that another attending Director be named. It was the consensus of the Board to change the ACWA Voting Delegate from Jan Abel to Robert Puddicombe, with Tim Campbell as the alternate for the Region 5 elections. Director Abel reminded the Board that, if they individually would like to apply to serve on an ACWA committee, the form needs to be completed and signed by the Board President by October 29th. Director Abel said that the District’s Counsel, Chip Wullbrandt, was requesting renomination to the ACWA State Legislative and Federal Affairs Committees. The District only pays for one-half of the costs for travel to Sacramento for Mr. Wullbrandt’s participation on these committees when they meet. Carpinteria Valley Water District pays the other half of the cost of travel. There is no cost for Mr. Wullbrandt’s time spent traveling or attending these meetings. A motion was made by Director Campbell, seconded by Director Jones and carried 4-0-1, with Director Wilson opposed for the District to renominate Mr. Wullbrandt and continue to pay one-half the travel costs for Chip Wullbrandt to be on the ACWA State Legislative and Federal Affairs Committees. Director Wilson expressed his concern about the cost of sending too many representatives to a number of outside meetings.
Cachuma Conservation Release Board Meeting of September 27, 1999 Director Abel reported that one of the meeting highlights was discussion about the Hilton Creek Ribbon Cutting ceremony. A working committee to plan the ceremony has been formed and the key person to attend will be Lois Capps. The committee hoped to have the ceremony in mid-November but since Congress would most likely still be in session, it may be in early December. Director Abel reported that the Lompoc talks were continuing but she had nothing specific to report. A letter had been written from CCRB to Lompoc requesting the Santa Ynez Hydrology Model. Lompoc has responded that the model would be released to the Santa Ynez Hydrology Committee, through the Santa Barbara County Water Agency, pending written agreement about how the model will be used. Chip Wullbrandt reported on the Pacific Coastal Salmonid Initiative. He said Congress had approved a $50 million budget. He said even though this was less than was hoped, it would now qualify as an existing program for next year’s funding.
Cachuma Operation and Maintenance Board Meeting of September 27, 1999 Director Jones said that he was not in attendance, so there was nothing to report. Director Abel commented that plans were moving ahead on the COMB office remodel. Counsel Wullbrandt, who also attended the COMB meeting, reported that the Safety of Dams repayment contract was discussed. Charges have gone down from $11.3 million to $4.5 million since they agreed to take out all charges prior to fiscal year 1996.
Special Districts Association Meeting of September 27, 1999 No one had attended that meeting so there was nothing to report.
COMMITTEE REPORTS Operations Committee President Puddicombe said that the Operations Committee had not met so there was nothing new to report.
Finance Committee Director Campbell said all items discussed at the recent committee meeting were previously reported on.
Public Information Committee Director Abel said that the committee had met and that a response to the Montecito Journal article on the Picacho Lane Water Main Replacement Project had been published. In addition, the General Manager would be writing a personal letter to the author of the Montecito Journal article. Director Abel reported that the next newsletter would be sent out well before the Thanksgiving holiday. It will feature articles on the new General Manager, Fred Adjarian, the ribbon cutting ceremony at Hilton Creek, the District’s Capital Projects campaign and water audits by the staff. There will be a special map in the center of the newsletter describing the capital replacement plan to date and future projects.
Water Marketing Committee The committee had not met so there was nothing to report.
CLOSED SESSION The Board went into closed session at 5:05 p.m. When the Board returned to open session at 6:00 p.m., it was stated that no action had been taken. It was requested that this item be placed on the next Board meeting agenda.
ADJOURNMENT The meeting was adjourned at 6:00 p.m.
Respectfully submitted,
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Approved:
______________________________ Note: The agenda for this meeting was posted at the front counter and on the front wall at the Montecito Water District on October 15, 1999. ________________________________
Approved:
______________________________ Note: The agenda for this meeting was posted at the front counter and on the front wall at the Montecito Water District on October 15, 1999.
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