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 MINUTES OF A SPECIAL MEETING 583 SAN YSIDRO ROAD, MONTECITO, CALIFORNIA CALL TO ORDER AND ROLL CALL The meeting was called to order by President Puddicombe at 2:00 p.m.Those in attendance were:
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FORUM
There were no comments from the public during the public forum.
CONSENT AGENDA Director Abel said that she had made some suggested changes to the November 23, 1999 minutes earlier relative to her reports and that a copy of the changes were before the Board. Director Abel moved to approve the consent agenda. The motion was seconded by Director Campbell and the motion carried unanimously.
ACTIVITIES OF MONTECITO ASSOCIATION Director Wilson reported on the traffic problems concerning Hosmer Adobe Development.
REQUEST OF MR. JAMES HARTLE FOR REIMBURSEMENT FOR MAIN CONSTRUCTION COST General Manager Evans reported on the request of Mr. Hartle for reimbursement on his water main extension . Mr. Hartle was requesting reimbursement for one-half of the original costs associated with the construction of his water main in 1991. Manager Evans explained that in 1991 Mr. Hartle had installed a private line to the District’s main and dedicated it to the District. At that time Mr. Hartle had requested reimbursement; yet at the time, the District did not believe it would hook up any additional water services to that line in the future. The District, however, had hooked up one customer to this line. President Puddicombe said that the Operations Committee had met to review Mr. Hartle’s request and recommended reimbursement for half the cost of the pipeline, or $5,150. President Puddicombe stated that the District had in the past paid for one half the costs when a pipeline was moved for an existing customer; this situation appeared the same because it was an existing pipeline that is now being shared by others. It was noted that a fire hydrant can not be hooked to this line because of its size diameter. A motion was made by Director Abel, seconded by Director Campbell and carried 3-0-1, with Director Wilson abstaining, to pay one-half the costs of the pipeline, or $5,150 to Mr. Hartle and to appropriate $5,150 from the District Capital Repair & Replacement Reserve for this expenditure provided that Mr. Hartle agree in writing that he would seek no further reimbursement in the future from the District.
CLAIM OF VICTORIA MAGLIONE FOR VEHICLE DAMAGE A motion was made by Director Abel, seconded by Director Wilson and unanimously carried to deny the claim of Ms. Victoria Maglione for vehicle damage.
PROPOSED WATER MAIN REPLACEMENT – SAN YSIDRO ROAD FROM EAST VALLEY ROAD TO EAST MOUNTAIN DRIVE Engineering Manager Tom Mosby reported that the upper portion of San Ysidro Road had experienced three breaks in the last several days, with additional serious breaks resulting in substantial damage to the roadway. Mr. Mosby was requesting that this be added to the list of main replacements to be completed as soon as possible. He said that the new pipeline would be placed over the existing main and that the County could require the District to chip seal the road when it was completed. Director Abel said that the Operations Committee had reviewed and recommended approval of this request. A motion was made by Director Abel, seconded by Director Wilson and unanimously carried to approve the replacement of the Upper San Ysidro Road water main between East Mountain Drive and East Valley Road, and to appropriate funding in the amount of $475,000 from the 1998 A Bond Funds to complete this work.
UPDATED DISTRICT EMPLOYEE HANDBOOK General Manager Evans said that the handbook was last revised in 1992, and that he had worked on it over the last several years to update it. He said that General Manager Adjarian had held an all hands meeting with all District staff to review the changes in the employee handbook and to answer any questions. Director Abel moved to approve the revised handbook as presented. The motion was seconded by Director Puddicombe. The motion carried unanimously.
A motion was made by Director Wilson, seconded by Director Abel and carried with the following roll call vote to approve Resolution No. 1885 regarding Inventory of District Lands and Air Space:
DIRECTORS COMPENSATION President Puddicombe reported that the Board of Directors during the last several years had taken the same cost of living increase as District staff. A motion was made by Director Abel, seconded by Director Campbell and carried 3-0-1, with Director Wilson opposed, to increase Directors compensation by 3% effective January 1, 1999.
Engineering Manager Mosby reported that Mr. Tom Bollay, representing Riven Rock, had attended the Operations Committee meeting and presented a new water main installation proposal. The association was proposing up to 3,120 feet of pipe to be installed and dedicated to the District. The proposal consists of a cooperative, cost sharing water main extension project where the District would be responsible for 1/3rd and Riven Rock the remaining 2/3rds of the project costs. In addition, the proposal included seven new fire hydrants to be paid for by the Montecito Fire Protection District. A motion was made by Director Campbell, seconded by Director Abel and unanimously carried to: 1) approve Riven Rock’s revised proposal for District water system improvements consisting of the installation of approximately 3,120 feet of new District water mains and seven new fire hydrants within the Riven Rock subdivision; and 2) appropriate funding in the estimated amount of $99,500, including $78,000 for the District’s estimated 1/3rd share of costs association with the water main extensions and $21,500 for 7 new fire hydrants from the 1998 A Bond Fund. Counsel Wullbrandt said the District should put in writing to Riven Rock that it would take no liability for water lines not belonging to the District and that the District was also not contracting for fire protection services. General Manager Evans said that he would send the letter to the Montecito Fire Protection District stating what the District and the Montecito Fire Protection District had agreed to.
RESOLUTION NO. 1886 AUTHORIZING DISTRICT BOARD PRESIDENT TO SIGN LETTER TO CALIFORNIA RESOURCES AGENCY REQUESTING DISTRIBUTION OF FEDERAL AND STATE FUNDS FOR SALMONID RECOVERY PROJECTS A motion was made by Director Campbell, seconded by Director Abel and approved with the following roll call vote to approve Resolution No. 1886 authorizing the District Board President to sign a letter to the California Resources Agency requesting distribution of Federal and State funds for the salmonid recovery projects:
RESOLUTION NO. 1887: RESOLUTION OF NECESSITY RELATIVE TO UPRR EASEMENT FOR TWO WATERLINE CROSSINGS AT POSILIPO AND PADARO LANES President Puddicombe opened the hearing on Resolution No. 1887 at 3:20 p.m. There being no public present, there were no comments. It was also noted that no public written comments had been received. A motion was made by Director Campbell, seconded by Director Abel and unanimously carried to close the hearing at 3:22 p.m. A motion was made by Director Campbell, seconded by Director Abel and unanimously carried to adopt Resolution of Necessity No. 1887 for the acquisition of a right-of-way water pipeline easement by condemnation over the UPRR properties at Posilipo Lane, Milepost 374.72, and Padaro Lane, Milepost 377.78.
REQUEST OF LINDA BLITZ AND ROGER BINGHAM The General Manager reported that the Operations Committee had reviewed this request. He stated that Ms. Linda Blitz and Mr. Roger Bingham had previously purchased four acres of the Buell Reservoir property to make their properties legal and that a restriction had been placed on the Grant Deed that the District’s easement could not include anything except landscaping. Ms. Lindy Belchere, representing Ms. Blitz and Mr. Bingham, was requesting a waiver because a portion of the lap pool they wanted to construct would need to be on part of that easement. Manager Evans said that Ms. Blitz and Mr. Bingham had requested this previously, but since the District was in the process of selling the remaining portion of the Buell Reservoir property the Board did not feel that this was in the best interest of the District. It was also noted that this property was sold on the appraised value with this restriction in place. A motion was made by Director Abel, seconded by Director Wilson, and unanimously carried, to deny the request of Ms. Linda Blitz and Mr. Roger Bingham for an exemption from land use restrictions to contruct a swimming pool.
FALL 1999 GROUNDWATER MONITORING PROGRAM RESULTS Engineering Manager Mosby noted that in accordance with the District’s annual Groundwater Management Plan, were tested the wells twice per year. There were a few reads that showed some substantial changes with a gradual decline. Groundwater elevations were relatively stable overall.
VERBAL REPORT ON ALDER AND FOX CREEKS OPERATIONS PLAN General Manager Evans reported that the additional material for incorporation into the Operations Plan for Fox and Alder Creek was expected to be delivered to the District by Ms. Leticia Gallardo on Friday, December 17, 1999. He said the draft plan was to be prepared by ENTRIX and Mr. Maeton Freel of the U.S. Forest Service. He said he hoped to have the plan finalized by April 1, 2000. Staff was asked to invite Mr. Freel and Ms. Joan Duffield with ENTRIX (by phone) to either the January or February Board meeting.
VERBAL REPORT ON BUELL RESERVOIR PROPERTY Manager Evans reported on the status of the Buell Reservoir property lot line adjustment and lot split application. He said that the application had been submitted in March 1998 and that the application had been subjected to various complications one after another. He indicated that Mr. Peter Lawson, County Planning Department staff, had completed the environmental document and had given a favorable review of the application, but peer review had given the application a negative review. He said the document is in the 20 day review period. Engineering Manager Mosby said that a meeting was being scheduled with Peter Lawson’s supervisor to go over the peer review.
RESOLUTION NO. 1888 RELATIVE Business Manager Ms. Evalyn Kerman explained the benefits of the proposed Employee Medical Reimbursement Account. She said that this plan would allow employees to set aside pre-tax funds to pay for eligible medical and dental expennses as well as pay their medical and dental insurance premiums not covered by the District with pre-tax wages. She said that child care expenses could also be deducted from these pre-tax dollars. A motion was made by Director Abel to adopt Resolution No. 1888 adopting an IRC Section 125 Flexible Benefit Plan; the motion was seconded by Director Wilson. The motion carried unanimously with the following roll call vote:
RESOLUTION NO. 1889 NEW BANK SIGNATURE CARDS A motion was made by Director Abel to adopt Resolution No. 1889 updating the District’s bank signature cards. The motion was seconded by Director Puddicombe and the motion carried with the following roll call vote:
DIRECTOR CAMPBELL’S RESIDENCY STATUS Manager Evans said that information recently received by the District indicated that the legal voting address for Director Campbell was 1338 Dulzura, Montecito, California.
CCRB TECHNICAL AND LEGAL ISSUES REPORTS Director Abel said that the CCRB Technical and Legal Issues Reports were included in the Board packet and that the Hilton Creek Ribbon Cutting Ceremoney was still scheduled for Thursday, December 16, 1999 at 11:30 A.M.
CALIFORNIA ENVIRONMENTAL QUALITY ACT A motion was made by Director Campbell, seconded by Director Abel and unanimously carried by the Board to approve the proposed CEQA Notice of Exemption for the Stetson Pressure Regulating Vault Modification Project.
ACCEPTANCE OF EASEMENT APPRAISAL FOR
WATERLINE Engineering Manager Mosby reported that the District had been diligently pursuing an easement for this property for the last three years, and that the District would purchase the easement for the cost of the appraised value. A motion was made by Director Abel, seconded by Director Campbell and unanimously carried by the Board to: 1) approve the easement appraisal fair market value in the total amount of $1,660, as prepared by Steve Schott MAI, for amending the District’s existing Romero Reservoir access easement across Mrs. Constance Fearing’s property; 2) approve sending the attached written offer to Mrs. Fearing
COAST VILLAGE CIRCLE WATER MAIN REPLACEMENT PROJECT A motion was made by Director Campbell, seconded by Director Puddicombe and unanimously carried by the Board to: 1) approve an increase in the scope of work for the Coast Village Circle water main replacement project, adding approximately 550 feet of new 8" DIP to the original 1100 feet of pipeline replacement; and 2) appropriate additional funding in the amount of $46,000 in addition to the previous budget amount of $104,000, for a total project amount of $150,000 from the 1998 A Bond Fund to complete this work.
RESOLUTION NO. 1890 REGARDING There was Board discussion relative to educating the public about support of the Proposition 13 Water Bond. Staff was asked to check with ACWA to see what their plans are for a public outreach program on this issue.
VERBAL REPORTS ON MEETINGS ACWA AND ACWA/JPIA MEETINGS OF NOVEMBER 29-DECEMBER 3, 1999 Director Abel said that all Directors present had attended the ACWA Fall Conference in San Diego so it was not necessary to give a report.
CACHUMA OPERATIONS AND MAINTENANCE Manager Evans reported that a special meeting was held at COMB regarding ownership options for the South Coast Conduit on December 6, 1999. He also reported on the building remodel.
LAFCO MEETING OF DECEMBER 9, 1999 Director Campbell reported on the LAFCO meeting of December 9, 1999.
COMMITTEE REPORTS
OPERATIONS Manager Evans reported that he had contacted Mr. Oliver Young who was the last owner of the Snow water rights. He had asked Mr. Young if he was interested in selling or donating his water rights back to the District. President Puddicombe asked District Counsel to review the original agreement.
FINANCE COMMITTEE All items relative to the Finance Committee were previously reported on.
PUBLIC INFORMATION COMMITTEE Director Abel said that there was nothing new to report at this time.
WATER MARKETING COMMITTEE The Water Marketing Committee had not met; there was nothing new to report.
ADJOURNMENT The Board meeting was adjourned at 5:10 p.m.
Respectfully submitted,
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Approved:
______________________________ Note: The agenda for this meeting was posted at the front counter and in the public display case located on the front wall outside the Montecito Water District office on December 10, 1999.
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