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 MINUTES
OF A SPECIAL MEETING 583 SAN YSIDRO ROAD, MONTECITO, CALIFORNIA CALL TO ORDER AND ROLL CALL, DETERMINATION OF QUORUM The meeting was called to order by President Puddicombe at 2:00 p.m.
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PUBLIC FORUM There were no comments from any members of the public during the public forum. CONSENT CALENDAR
Director Abel made several suggested changes to the minutes of May 16, 2000, and noted that they were at each Director’s place. A motion was made by Director Abel, seconded by Director Drewry and unanimously carried to approve the consent calendar with the amended minutes of May 16, 2000.
BUSINESS AND FINANCE A. PROPOSED FISCAL YEAR 2000/01 MWD BUDGET. No public was present during the Board’s consideration of the proposed FY 2000/01 draft MWD Budget. The Board noted that all questions regarding the proposed budget had previously been answered. The proposed budget had been thoroughly reviewed by the Finance Committee (Directors Wilson and Drewry) at its meeting of June 14, 2000. Legal Counsel Wullbrandt noted that the proposed budget document and the following related resolutions could be adopted in one motion by the Board:
B. RESOLUTIONS RELATIVE TO PROPOSED FISCAL YEAR 2000/01 BUDGET:
President Puddicombe commented on the Manager Adjarian’s proposal included in the FY 2000/01budget for a new position in each of the Water Treatment and Distribution Departments. Along with the Finance Committee, the Board’s Operations Committee (Directors Puddicombe and Bachman) had also discussed these two positions. Mr. Adjarian had agreed with the Operations Committee to defer filling the positions until it completed its review of the need for these additional positions. President Puddicombe stated that the Operations Committee would return with a recommendation to the full Board in July. A motion was made by Director Abel, seconded by Director Drewry to approve MWD’s FY 2000/01 Budget and Resolution Nos. 1896, 1897, 1898, 1899 and 1900---with the caveat that the two proposed new positions be funded but not filled until the Operations Committee returned with its recommendation. Both the budget and resolutions were approved by unanimous vote.
ORDINANCES / RESOLUTIONS A. RESOLUTION NO. 1901 – PAYMENT OF CANDIDATE STATEMENTS. Following a brief Board discussion, a motion was made by Director Abel, seconded by Director Wilson to approve Resolution No. 1901 relative to the candidates campaign statements. The resolution passed by unanimous vote.
ENGINEERING / DISTRIBUTION / TREATMENT A. APPROVE IN CONCEPT / REQUEST BY MR. SELBY SULLIVAN,
1565 EAST VALLEY ROAD,
B. ORTEGA RESERVOIR/PREPARATION OF ENVIRONMENTAL
DOCUMENTATION FOR PROPOSED Director Wilson excused himself from the meeting at 3:05 p.m. The Board took a recess until Director Wilson returned at 3:15 p.m.
C. PROPOSED PACIFIC BELL CELLULAR SITE AT BELLA VISTA
TREATMENT PLANT
D. LETTER PROPOSAL FROM BOYLE ENGINEERING CORPORATION
FOR ENGINEERING SERVICES Manager Adjarian stated that Boyle Engineering had prepared a proposal to prepare a Phase I evaluation of potable water supply alternatives for MWD. The Board reviewed the scope of upcoming expenditures being planned at City of Santa Barbara’s Cater Water Treatment Plant (CWTP). It was noted that projected cost shares (for MWD and CVWD) have increased from $5 to $10 million each within the last year. Mr. Adjarian noted that the District should take a close look at its relationship with the CWTP. It would be important to determine the best treatment option for the District in the long-term, and whether there are or are not more cost effective alternatives for MWD other than CWTP. He noted that the proposed indemnification language in Boyle’s agreement for engineering services was still being finalized. ACWA/JPIA had requested certain changes to protect the District. A motion was made by Director Drewry, seconded by Director Abel and unanimously carried to approve the letter proposal from Boyle Engineering Corporation for Phase 1 engineering services regarding the Cater Water Treatment Plant Joint Exercise of Powers Agreement for a not-to-exceed fee of $35,740.
E. CEQA NOTICE OF EXEMPTION / TRANSFER OF USBR (FORMER
SUMMERLAND COUNTY A motion was made by Director Abel, seconded by Director Wilson and unanimously carried to approve the posting of the CEQA Notice of Exemption (NOE) pursuant to Government Code Section 15061(b)(3).
PUBLIC OUTREACH/CONSERVATION A. CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA)
SANTA BARBARA Director Abel noted that the Public Information Committee had met and discussed this item. She noted that the Committee recommended that MWD not participate at this time. A motion was made by Director Abel, seconded by Director Wilson and unanimously carried to deny the request from the Goleta WD for MWD to participate in the reprinting of the California Special Districts Association (CSDA) Santa Barbara Chapter Special Districts Newsletter at this time.
DIRECTOR AND STAFF MEETING REPORTS A. ACTIVITIES OF THE MONTECITO ASSOCIATION. Director Drewry reported that Mr. Adjarian had given an excellent presentation at the June 13th Montecito Association meeting. He also noted that the Montecito Fire Department had concerns about clear lines-of-sight, access, road widths and trees below 13 feet. B. CENTRAL COAST WATER AUTHORITY MEETING OF 5/25/00. President Puddicombe said there was nothing new to report. C. CACHUMA CONSERVATION RELEASE BOARD MEETING OF 5/22/00. Director Abel stated that the Member Unit Technical and Legal Issues Update reports were included in the Board packets. She noted that the Santa Barbara County Water Agency had approved its annual$100,000 contribution to be dedicated to CCRB’s efforts in regard to fish habitat and monitoring programs. She also said that funding had been received for the Salsipuedes Creek Fish Passage Enhancement Project. Director Abel stated that all protests had been dismissed with the exception of the City of Lompoc protest relative to the place of use issue. D. CACHUMA OPERATION AND MAINTENANCE BOARD MEETING OF 5/22/00. Director Abel noted that COMB had hired new Counsel, but that he was with the same firm of Nordman, Cormany, Hair and Compton, the previous Legal Counsel. She said that his name was William Hair. Director Abel also said that COMB was proceeding with permitting and final architectural design for proposed alterations and an addition to the COMB office building. Counsel Wullbrandt expressed concern about documenting in writing the ownership of the COMB building on Bureau property. COMB is going to resolve this concern before recommending that bids go out for any construction.
COMMITTEE REPORTS / RECOMMENDATIONS
President Puddicombe said that all Operations Committee items had previously been discussed. Director Wilson stated all Finance Committee items had already been discussed. Director Abel said that the Public Information Committee had reviewed a postcard to be sent to Montecito property owners to inform them of the annual public hearing to discuss the Water Availability Charge to fund MWD’s on-going capital improvements program. She also reported that the Committee reviewed the annual Water Quality Report to be sent to all MWD customers. Director Abel pointed out that MWD’s next newsletter will be sent out in late September or early October.
GENERAL MANAGER’S REPORT Manager Adjarian had nothing new to report at this time. LEGAL MATTERS A. DISTRICT COUNSEL REPORT. Legal Counsel Wullbrandt had nothing new to report at this time. B. REVIEW OF LEGAL ANALYSIS OF PROPOSED MWD LATE CHARGE. Mr. Adjarian said that at the previous Board meeting Counsel had been requested to address the legality of imposing a late fee and the maximum amount that could be imposed by MWD. This item had been previously discussed by the Board and reviewed several times by the Board’s Finance Committee. Following extensive discussion, the Committee had recommended an 8% fee to cover a portion of the costs associated with late payers. A motion was made by Director Wilson, seconded by Director Drewry and unanimously carried to: (1) approve the 8% late charge to be imposed on any MWD customer who does not pay their bill in a timely manner; (2) direct staff to research the requisite changes to MWD’s computer mainframe billing system and other existing arrangements with Santa Barbara Bank and Trust; (3) prepare timely public notification for review and approval by the Board’s Public Information Committee for distribution to all customers prior to January 1, 2001 to advise them of this new charge, and inform MWD customer service staff about the new charge; and (4) provide training as needed to respond to customer questions. The Board agreed that the late charge would be reviewed by the Finance Committee in one year to determine its adequacy. C. CLOSED SESSION TO DISCUSS PERSONNEL MATTER PURSUANT
TO GOVERNMENT CODE The Board of Directors recessed to closed session at 5:03 p.m. When the Board returned to open session at 6:00 p.m. the Board approved a cost of living increase for the General Manager in accordance with Resolution No. 1896.
CORRESPONDENCE/NEWS ARTICLES/REPORTS & DOCUMENTS There were no comments from Directors relative to the correspondence and articles included in the Board packet.
AGENDA ITEM REQUEST There were no requests for items to be placed on the next Board meeting agenda.
ADJOURNMENT There being no further business to come before the MWD Board of Directors, the meeting was adjourned at 6:05 p.m.
Approved:
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Attest:
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SECTION 2 SECTION 3 SECTION 7 SECTION 8 SECTION 5 SECTION 6 SECTION 9 SECTION 10 SECTION 11 SECTION 12 SECTION 13 SECTION 14
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